Trust Administrator jobs in Council Bluffs, IA

Start Date

May 15, 2024

About the organizations

Nebraska Philanthropic Trust was founded in 2019 to improve the state of Nebraska through the planning, implementation, and execution of public/private partnerships. This is accomplished by building long-term relationships, maintaining a commitment to honesty and professionalism, and consistently demonstrating an expectation of excellence.

Rainwood Development Partners is a full-service Owner’s Representative and Development company that specializes in implementing innovative and fiscally responsible real estate and construction solutions. They do this by offering their clients an array of professional services, customized to meet their needs.

Job Description

Summary/objective

Nebraska Philanthropic Trust and Rainwood Development Partners are seeking an energetic, highly motivated, and vibrant Office Administrator. This position will be responsible for managing day-to-day operations of the office, communicating with clients, providing administrative assistance, managing office equipment, developing and maintaining administrative systems, and ensuring excellent customer service to clients and other visitors. This is a full-time, on-site role for someone with a strong service mindset, excellent organization skills with the ability to prioritize well, and a positive, can-do approach.

Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Greeting and Welcoming: You will be the first point of contact, welcoming visitors and clients warmly and professionally.
• Phone Management: Handle incoming phone calls courteously and direct them to the appropriate departments or individuals.
• Office Presentation: Keep the common areas clean and well-organized, including reception area, conference rooms, supply room, and break room.
• Office Supplies: Responsible for ordering and managing office supplies, including monitoring inventory levels.
• IT Support and Troubleshooting: Work with outside vendors to resolve software and hardware problems.
• Mail and Packages: Manage incoming and outgoing mail and packages.
• Scheduling: Coordinate appointments, conference room bookings, and business trips.
• Administrative Tasks: Assist with various administrative tasks, such as data entry, filing, document preparation, and processing expense reports.
• Client and Visitor Interaction: Respond to inquiries and provide information to clients and visitors in a professional and helpful manner.
• Event and Meeting Organization: Assist with organizing both on and offsite events and meetings.
• Business Development: Responsible for ordering business development items such as company glasses, notebooks, apparel, and holiday client gifts.
• Company Donations: Coordinate and track company donations and contributions.

Special skills

• Highly motivated, self-starter.
• Meticulous with high attention to detail, advanced proofreading skills.
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Excellent organizational, communication, planning, and time management skills.
• Ability to multi-task while meeting timeline expectations with constant interruptions.

Work environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Typical office environment.
• Nearly always work indoors.
• May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment.

Physical demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Education and experience

• High school diploma or equivalent required; degree in office administration or related field preferred.
• One to three years of administrative and clerical experience required; degree in lieu of experience may be considered.

FLSA Classification

Nonexempt

*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Life insurance
• Retirement plan

Schedule:

• 8 hour shift

Work Location: In person