Travel Coordinator jobs in Murrieta, CA

Company Overview

Metrea is a defense company dedicated to translating commercial innovation into solutions for the hardest problems in national security. With deep mission expertise, Metrea focuses on delivering effects as a service across various domains including Air, Space, Electromagnetic and cyber, and Simulation. Metrea Management provides central services to 12 global business units via Operations, Solutions, Strategy, Legal, and Finance teams. 

Position Summary 

A dynamic leader experienced in coordinating travel logistics within diverse settings, the Travel Coordinator at MSM plays a crucial role in facilitating seamless travel arrangements. Focused on achieving optimal contract execution, efficient product delivery, and ensuring customer satisfaction, this position serves as a vital link between Maintenance Leadership and Flight Operations.

Essential Functions Statements 

• Use the Windows D365 expense processing tool to process claims promptly and accurately, ensuring compliance with the relevant policy. 
• Monitor the submission of claims, proactively addressing untimely submissions and approvals as necessary and escalating as required.
• Build and maintain good working relationships with other departments and personnel across the business and associates in the relevant Finance teams.
• Build a personal relationship with aircrew and ground crews due to high demand.
• Ensure travel arrangements adhere to all legal requirements, such as obtaining passports and visas.
• Resolve any issues arising during travel, such as delays or changes in itinerary.
• Communicating with vendors such as airlines and hotels, and vehicle rentals.
• Actively participate in the development of process and training materials, ensuring alignment with company policy and PMO compliance.
• Schedule airline reservations and hotel accommodations. 
• Provide responsive support to employees via email and phone. 
• Additional admin tasks assigned by supervisor.

Competency Statements

• Regular attendance and punctuality.
• Maintain a high level of confidentiality.
• Potential needed to work flexible hours and be available to respond on short notice.
• Responsible for adhering to all applicable laws, regulations, and company policies and procedures.

Supervisory Responsibility
 This role has no supervisory responsibilities. 

Work Environment

This job operates in a clerical, office setting.  This role routinely uses standard office equipment such as computers, phones, and photocopiers. 

Physical Demands
 This is a largely sedentary role; however, some physical abilities may be required. 

Position Type and Expected Hours of Work

This is a full-time position with a general schedule from Monday through Friday, 8:00 a.m. to 5:00 p.m. However, flexibility is a key aspect of this role, and working hours may be adjusted based on department and business needs. Exempt employees are expected to be on call and available as necessary to meet dynamic business requirements. Non-exempt employees may be asked to work beyond 40 hours per week, pending approval from the department manager. 

Facility Location:  

Metrea Strategic Mobility 

41955 4^th St Suite 200., 

Temecula, CA 92590 

 Travel
 Travel requirements are 10%
 
 Required Education, Experience, and Certificates
 

Education: High School Diploma or equivalent and one to three (1-3) years of administrative experience.

Experience: One to three (1-3) years’ experience in an administration function dealing with travel coordination.

• Demonstrated experience working independently and as a member of a team.
• Experience prioritizing assignments to complete work promptly under the pressure of deadlines and interruptions.
• Administrative support experience, including strong organizational skills, and ability to exercise independent judgment, and the ability to discern when action of a higher level is required.
• Knowledge 
  1. D365
  2. Computer Skills: 
     • Proficient in Microsoft Office Suite Products (Excel).
     • Adobe
  3. Concur travel system. (Preferred).

Certificates and Licenses: 

Preferred Education, Experience, and Certificates
 Education: Bachelor’s Degree; OR demonstrated capability to perform job responsibilities with at least one (3) year of previous relevant work experience.

Additional Eligibility Qualifications
 Must be able to accomplish all duties with little or no assistance.
 Must have good command of the English language; oral and written.
 
Work Authorization/Security Clearance
 Employee must be a US citizen. 

Employee must be able to have and maintain a Secret clearance. 
 
 AAP/EEO Statement
Metrea Strategic Mobility is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
 
 Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.