Travel Coordinator jobs in Modesto, CA

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is $47,500 - $80,300. The budgeted salary range that the University reasonably expects to pay for this position is $50,000 - $63,900/yr.

Initial applicant review will begin on or around April 19, 2024. Posting will remain open until filled.

Remote/Hybrid eligibility: This position is fully on-site.

The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.

The Merced 2020 Project, a $1.3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.

The university’s mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.

The course of UC Merced’s evolution is piloted by a long-range strategic plan. Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.

Uses professional concepts to assist staff in the execution and administration of complex team, group and individual travel for the Recreation & Athletics department. Serves as the department expert on campus travel and entertainment policies as they impact team/group travel, recruiting travel and athletic special events. Develops process to ensure compliance with campus policies and procedures to resolve a variety of athletics department issues. Works under minimal guidance on assigned tasks during the year. Works on issues where analysis of situations or information requires a review of a variety of factors.

KEY RESPONSIBILITIES

• Athletic Travel Administration: Under general supervision, is responsible for independently arranging all team and group travel (air, ground, lodging) for a dynamic and growing Recreation & Athletics department. Works with coaches to arrange and confirm travel for all athletic team events and athletic recruiting travel. Works directly with travel agencies to book airfare and other travel services. Works directly with hotels to negotiate rates for sleeping rooms for team travel. Ensures compliance with UC Merced policies for group travel and entertainment. Provides travel support for UC Merced Club Sports teams for team related travel. Manages the Event credit card program for the department in support of Club Sports and OEP activities.
• Athletic Travel Card Processing: Responsible for first line review of all athletic travel card transactions for the department. Works with coaches and other administrative staff to ensure all travel transactions are recorded appropriately in Concur and are submitted on time. Ensures correct Chart of Account segments are used for all transactions. Ensures compliance with departmental team travel rules, UC Merced, UCOP and NAIA policies related to travel and entertainment for athletics.
• Procurement: Manages all non-catalog purchases for the department. Provides support to staff in the use of Oracle catalog for common purchases. Manages complex procurement for equipment and supplies within the Oracle Procurement system. Serves as a liaison with Procurement for purchasing issues for the department. Serves as the primary expert in Procurement rules, policies and processes for the department
• Departmental Cashiering: Processes weekly deposits from the Recreation & Athletics Point of Sale System from Recreation programs, Athletic events and retail sales. Ensures all sales are recorded into the proper accounts and works with operations and events management to resolve cashiering errors. Primary staff member responsible for creating department deposit two times per week. Works with campus cashiers to ensure Cashnet and credit card transactions are properly recorded. Processes refunds for in person credit card transactions.
• Departmental Fleet Management: Oversees reservations for all departmental fleet vehicles. Responsible for monthly reporting to campus Fleet Services for all departmental fleet vehicles. Responsible for processing all recharges related to departmental fleet vehicle rental. Responsible for coordinating maintenance and repairs of fleet vehicles, carts and equipment with campus Fleet Services.

EDUCATION and REQUIREMENTS

• Bachelor's degree in business, accounting, or other related field from an accredited institution.
• Minimum of 3 yrs of related experience.
• Driver’s License.

CRITICAL KNOWLEDGE AND SKILLS

• Minimum of 2 years of experience working with arranging group travel in a high volume work setting. This includes airfare, lodging and ground transportation. (Preferred)
• Problem-solving skills; work with frequent interruptions, and effective listener.
• Effective verbal and written communication skills in the English language.
• Must be proficient in the use of basic computer applications such as MS Excel, MS Word and web based accounting systems.
• Must possess excellent customer services skills and be able to interact effectively with students, staff, faculty, administrator and the public.
• Must possess excellent organization skills, be detail oriented and have the ability to prioritize work and complete assignments independently as well as work in a team environment.
• Experience working with purchasing, accounting and travel preferred.

Background check will be required.

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

Equal Employment Opportunity:
The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy. UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above. We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community. When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.

Vaccination Program Policy:

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is 14 days after their first date of employment.

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/