Transportation Manager jobs in New York, NY

This position is eligible for teleworking which is currently one day per week. New hires are eligible to apply 30 days after their effective hire date.

Metro-North Railroad reserves the right to remove this posting before the Application Deadline.

Opening:

MTA Metro-North Railroad is a dynamic organization, operating out of the jewel of New York City, Grand Central Terminal.  We provide service to over 86.5 million customers, traveling in and out of New York and Connecticut.  A subsidiary of the Metropolitan Transportation Authority, Metro-North Railroad is one of the busiest commuter railroads in the nation.  MTA Metro-North Railroad strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities to its employees.

Position Objective:

The purpose of this position is to provide analytical and administrative support for the Transportation Department within the areas of employee availability programs, attendance control, discipline processes, procurement programs, cost control, and others.

Responsibilities:

• Manage and compile various types of data including, but not limited to: operational audits, employee performance, operational delays, passenger counts, swipes compliance on behalf of the Chief Transportation Officer (CTO), and develop reports as requested in support of new initiatives as well as corporate and department goals. Provide administrative support for the CTO and Senior Management. Assist in the management of the standardization of information within the Transportation Department to facilitate department-level reports and to ensure uniformity and consistency in reporting.
• Manage personnel time, vacation scheduling, calendars, and all other related matters for the CTO and staff.
• Oversee the daily monitoring of Kronos compliance reporting requirements. Manage new initiatives in support of increasing employee availability. Assist with the monitoring and auditing of process controls for Timekeeping and Procedural Operations.
• Provide support relating to attendance monitoring and discipline management systems for attendance control. Function as liaison between Labor Relations, Department of Hearings and Investigations, sub-departments within Transportation, and others as needed for the handling of discipline cases and management of related files.
• Monitor employees on leave of absence including collaborating with the People Department to ensure employees are returned to work timely and process applicable personnel transactions in PeopleSoft.
• Manage procurement-related functions within the department including requisitioning to delivery, receipting/payment, analyzing material requirements and usage data; establishing inventory levels, and preparing material forecast for review. Review, input, and monitor departmental AP-13s, requisitions, and contracts, including PeopleSoft entry and receipting. Maintain analysis of standard and nonstandard transactions and documentation.
• Assist in the implementation of efficiencies for critical business processes. Interact with department supervision throughout the territory to manage and support all administrative needs. Oversee other administrative functions including inventory management, issuance, and database management of keys, jackets, and other critical items.
• Oversee the processing of invoices for reimbursable costs. Coordinate timely review of charges with Project Managers and manage the unabated flow of approvals to ensure accurate and timely processing of invoices.
• Provide supervision and training to agreement TCU staff.
• Other duties as assigned.

Required Qualifications:

Required Knowledge/Skills/Abilities:

• Excellent organizational and analytical skills.
• Ability to multi-task and prioritize workload with adherence to deadlines.
• Candidate must be able to evaluate case scenarios and make and take independent judgments on next steps.
• Strong computer skills, with the ability to learn new programs and technology.
• Proficiency in Microsoft Office suite (i.e., Excel, Access, PowerPoint, and Word) and/or comparable programs.
• Training in or demonstrated experience in building databases and/or complex spreadsheets.
• Excellent interpersonal and customer service skills to interact with all levels of the organization, both internal and external.
• Excellent attention to detail and ability to foster teamwork.
• Demonstrates flexibility to handle interruptions and changing work requirements.
• Must be able to maintain a high level of integrity and confidentiality.
• Self-motivated and highly organized with strong analytical, time management and problem-solving skills.
• Strong organizational and project management skills.
• Strong interpersonal skills with the ability to interact with all levels.
• Thorough knowledge of office procedures and policies.
• Must be able to function effectively with multiple priorities with adherence to deadlines.
• Must be flexible to work some late evenings, and weekends, and to be on-call seven days a week when required.

The following is/are preferred:

• Familiarity with business-related experience in a transportation/operations environment

Required Education and Experience:

• Associate's Degree in Transportation, Business, Public Administration, or related field. Demonstrated equivalent education, experience, and/or technical credentials to include two (2) additional years of related experience may be considered in place of degree.
• Minimum of five (5) years of increasingly responsible business-related experience to include complex administrative tasks, including support of senior management, and administrative support of a department.
• Minimum of three (3) years of experience managing a support staff and/or project/process.

Other Information

According to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Employees driving company vehicles must complete defensive driver training once every three years for current MNR drivers; or within 180 days of hire or transfer for an employee entering an authorized driving position.

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.