ADMINISTRATOR JOB DESCRIPTION
ORGANIZATION DESCRIPTION
Laguna Ocean Foundation (LOF) is a Laguna-based non-profit organization dedicated to sustainable ocean ecosystems along the Laguna Coast (Southern California) through science, education, and community engagement.
We envision an evolving understanding of our local marine resources in order for Laguna Beach to better protect and enhance this valuable wilderness.
Founded in 2003, our programs are built on the participation and contributions of staff, interns, and community volunteers.
SUMMARY
LOF is currently seeking a part-time Administrator to manage the organization’s administration, accounting, human resources and compliance.
The Administrator will report directly to the Managing Director (MD) but will facilitate communications with appropriate personnel.
RESPONSIBILITIES
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Performs full-charge bookkeeping through Quickbooks (financials, A/R, A/P, budget, etc.)
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Facilitates tax filings with tax professional
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Oversees all matters related to HR including staff, docent, and intern recruitment
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Conducts interviews and onboarding, exit interviews
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Handles all benefits administration (401GO)
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Updates the employee handbook and related material
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Facilitates training for state requirements
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Handles all duties related to payroll, banking, insurance, and other administrative matters
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Maintains compliance calendar
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Assists with social media and website
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Assists with research on administrative matters (e.g., legal requirements, training opportunities, etc.
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Assists with preparing proposals
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Coordinates outreach events, luncheons, and staff events
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Organizes and maintains digital and physical files (including scanning all appropriate physical files)
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Picks up and responds to mail
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Ensures that all physical material are fully stocked and safely stored
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Answers phone calls and emails, and is the first point of contact for inquiries
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Other administrative tasks and projects as needed
RELATED SKILLS AND ABILITIES
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Knowledge of Google Docs, EXCEL, WORD
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Excellent verbal and written communication skills
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Experience with Eddy Payroll a Plus
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Proficient in all aspects of Quickbooks
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Attention to detail and ability to multi-task
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Organization skills necessary to ensure timely and regular completion of duties
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Ability to maintain confidentiality in the handling of sensitive data and information
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Ability to work independently and achieve regular deliverables
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Values that align with LOF’s mission
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Must be eligible to work in the United States
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4-year college degree preferred
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Minimum 2 years of related experience
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Background in non-profit a Plus
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Ability to work 20 hours a week during standard business hours
All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, gender, sexual orientation, gender identity, disability, protected veteran status,
or any other characteristic protected by law.
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