Top Program Management Office Executive jobs in Stillwater, OK

Position Summary 

The Junior Program Management Analyst (Jr. PMA) plays a pivotal role in ensuring our deployed operations maintain mission readiness to provide 24-hour support to an intelligence, surveillance, and reconnaissance (ISR) program. Jr. PMAs are responsible for all aspects of executing and overseeing pre-deployment and administrative tasks for both internal personnel and external customers. Jr. PMAs will collaborate with cross-functional teams to ensure alignment with strategic objectives, identify areas for improvement, and implement solutions to enhance program performance.  

Business Unit Overview

Metrea Special Aerospace (MSA) provides a full range of aerospace solutions from integrated C4ISR operational services and tailored aviation services to advanced tactical helicopter training. MSA is a leader in commercial intelligence, surveillance, and reconnaissance (ISR) with superior platforms and a constantly evolving set of capabilities across all levels of services. We also offer custom, discreet, convenient, and reliable options to meet our partners’ mission needs in the air and on the ground and expert instructors well-versed in special mission aviation tasks and integrated air-ground-maritime planning and execution. 

MSA designs, prototypes, engineers, and tests commercial, military, and government special mission applications for our US government and international defense customers, OEM partners, and private aircraft owners. We have recovered, serviced, and delivered aircraft globally throughout North, Central, and South America, as well as Europe, Asia, Africa, and along the Pacific Rim. Our integrated solutions are the product of our deep stack of aviation capabilities and related design, acquisition, engineering, training, operations, and evaluation services offered to our customers in either integrated packages or as standalone services. Our organizational culture prioritizes safety, innovation, quality, and efficiency with responsive and flexible support.

Metrea Enterprise Overview

Metrea is a defense company dedicated to translating commercial innovation into solutions for the hardest problems in national security. With deep mission expertise, Metrea focuses on delivering effects as-a-service across a spectrum of domains including Air, Space, Electromagnetic & Cyber, and Simulation. Metrea Management provides central services to 12 global business units via Operations, Solutions, Strategy, Legal, and Finance teams. 

Essential Functions

• Partner with Program and department leadership with day-to-day management, oversight, and strategic tasking, to successfully accomplish required key performance indicators (KPIs). 
• Perform complex administrative and analytical tasks in support of contract requirements by Identifying, analyzing, submitting, and tracking contract deliverables and required documentation, ensuring on-time or ahead of schedule delivery free of all errors and discrepancies.
• Deliver clear and proficient training to OCONUS personnel on administrative functions, including but not limited to, expense reports, timecards, and travel. 
• Provide strategic and creative methodologies to increase efficiency through creation of administrative operating practices and standard operating procedures.
• Assist Sr. PMAs with special projects assigned from Program Leadership.
• Serve as liaison between OCONUS personnel and other departments. 
• Ensure OCONUS personnel remain compliant on Government Flight Representative (GFR) deployment readiness through consistently communicating, tracking, and providing the necessary items for completion. 
• Request Country Theatre Clearances through the Aircraft and Personnel Automated Clearance System (APACS), Letters of Authorization (LOA), and Individual Anti-Terrorism Plan (IATP), from the U.S. Government for travel to program related countries, track, and record documentation, to clear OCONUS personnel for deployment.
• Create expense reports for OCONUS personnel, collect requirement documentation, and ensure correct coding and submission according to the timeline established in the company Expense Reporting policy.
• Ensure travel reimbursement is recorded and processed accurately to assist finance and accounting with travel invoice preparation and maintain quick responsiveness to issues or questions that are identified.
• Review OCONUS personnel’s timecards for correct coding and coordinate timesheet corrections through payroll.
• Support emergent travel requirements for supporting AOG situations. 

Competency Statements

• Possess superior communication and expert level knowledge of all functioning business unit practices.  
• Ability to work in a fast-paced environment with the capability to multi-task.
• Must have the ability to motivate and maintain effective working relationships with staff, other internal departments, and all levels of management.
• Must be able to manage heavy workload and prioritize.
• Must maintain a high level of confidentiality.
• Links, mission, vision, values, goals, and strategies to everyday work.
• Must be able to build and maintain relationships with external customers and entities.
• Must possess strong interpersonal skills to successfully manage large, high-impact, multi-discipline teams.
• Sets clear, meaningful, challenging, and attainable group goals and expectations that are aligned with those of the organization.
• Suggest and asks for others’ ideas to improve quality, efficiency, and effectiveness.

Supervisory Responsibility
 This role may have supervisory responsibilities.

Work Environment
 This job operates in a clerical, office setting.  This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets.

Physical Demands
 This is a largely sedentary role; however, some physical abilities will be required.

Expected Hours of Work
 This is a full-time position with typical working hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Hours and work shift may change in accordance with department and business needs. Exempt Employees must have the ability to be on-call and available, as business needs require.

Facility Location  

5600 Philip J. Rhoads Ave. Oklahoma City, OK 73008 or 5525 West Cypress St. Tampa, FL 33607 / Hybrid

Travel
Travel requirements are 5% - 15%  

Required Education, Experience and Certificates

• Education: Associate’s Degree
  1.  2 years’ work experience in lieu of Associate’s Degree
• Experience: 3 years’ of administrative support

Certificates and Licenses: 

• Valid Driver’s License
• Must have a US Passport

Computer Skills: 

 Preferred Education, Experience and Certificates

• Education: Bachelor’s Degree.
• Experience:  4 years of administrative support and 1 year experience supporting a Government Contract

Additional Eligibility Qualifications

• Must be able to accomplish any and all duties with little or no assistance. 
• Must have good command of the English language; oral and written.

Work Authorization/Security Clearance

• Employee must be a US citizen. 
• Employee must be able to hold and maintain a Secret (or higher) Clearance Level. 

AAP/EEO Statement
Metrea Special Management LLC (MAM) is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.

Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
 
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.