Top Installation & Maintenance Executive jobs in Ontario, CA

POSITION SUMMARY

Under direction, serves as the executive assistant to the Facilities Administrator; performs complex and highly responsible secretarial work requiring independent judgment and action, and interpretation of policy and administrative regulations; and to do other related work as required.




CLASS CHARACTERISTICS

This class is characterized by having secretarial responsibilities to the Facilities Administrator. This executive director is distinct from other secretarial positions in that sensitive, hospital wide subject matter and confidential issues are exclusively and routinely handled by this position. Discretion, sensitivity, and diplomacy are exercised regularly.



POSITION QUALIFICATIONS

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way would be:

Education

College level secretarial or clerical training may be substituted for one year of the required non-specialized experience on a year-for-year basis.



Experience

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way would be:

Three years of responsible secretarial experience, one year of which must have been as secretary to a department head or top-level administrator, preferably in a health care environment.




KNOWLEDGE & ABILITIES

Knowledge of:

Organizational operations sufficient to analyze, evaluate, and develop procedures and methods affecting the commitment of facility/departmental resources and administrative and clerical operations of an administrative office.

Current office methods and practices including automated equipment, filing systems, business correspondence, receptionist techniques, report writing.

Correct English usage, grammar, spelling, vocabulary, and punctuation.

Ability to:

Type 50 words per minute.

Interpret and explain Facility policies and procedures and working of facility departments.

Manage a heavy and diverse workload in determining priorities and necessary action, often with minimal direction and information.

Compose correspondence and reports independently.

Maintain confidentiality of sensitive information.

Effectively communicate both orally and in writing to individuals and groups

Establish rapport with and maintain cooperative, productive working relationships with staff, and departments through out PHH, Inc.

Establish and maintain project files, contract management files, department records, prepare reports and correspondence.

Manage departmental records; use office equipment for such functions as the Internet, e-mail, and on line service and use of PC software programs such as MS Word and MS Excel, data entry (Medi-Mizer) retrieval and dissemination of information.

Research, develop and prepare data for management presentations; organize meeting plans and schedule appointments.

Provide effective client service and public relations.