We’re looking for a driven and dedicated real estate administrative assistant to join our growing team. Your job will be to complete and file the appropriate paperwork for transactions, oversee important deadlines and notify clients when necessary, adhere to legal and tax withholding requirements, and coordinate schedules for final walkthroughs and other appointments. You’ll also work with the team to manage the production of all marketing materials and facilitate local events to foster connections with people in the community. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process. Does this position interest you? Apply today!!
Compensation:
$70,000 - $90,000
Responsibilities:-
Coordinate schedules to ensure optimal open houses and final walkthroughs, travel arrangements, and general appointments
- Keep track of all transaction documents in the client database and complete the necessary paperwork
- Monitor deadlines and provide notices to appropriate parties when necessary
- Fulfill client requests for information or other relevant transaction services in a quick and friendly manner
- Continue to build skills and knowledge in the real estate industry by attending educational events
- Work closely and effectively with the team leaders to keep the team well informed of upcoming client commitments and responsibilities and follow up as necessary.
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Keep track of the team’s real-estate portfolio ensuring property listings are introduced to the live market at the highest caliber by gathering all the essential agreements, pre-listing material and marketing collateral.
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Update all information on external platforms including personal team website, StreetEasy, and REBNY syndication platforms.
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Coordinate and prepare board packages for clients in accordance with the requirements of co-op and condo boards, ensuring all necessary documentation is complete and accurate.
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Collaborate on the full deal process from origination to closing including preparation of market data and comps, property site visits with clients, contract negotiation, and working with lawyers, wealth managers and agents.
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Assist with managing the team's rental portfolio, including drafting leases, renewals, property management and tenant/owner interactions.
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Generate listing reports for property owners, compiling relevant market data, property information, and comparative analysis.
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Ensuring all pertinent correspondence (emails, contracts, financial documents, etc.) are supplied to team lead for proper follow up and filed for record keeping.
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Work directly with the Director of Operations to collaborate and implement on operational improvements, working with the team to execute best practices in structuring an efficient work flow.
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Frequently evaluate and analyze team productivity and performance.
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Oversee the schedules of the team members by scheduling appointments.
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Update and maintain the team’s internal database of active clients, in-process deals and closed transactions.
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Assist with other related clerical duties as required by the team.
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Assist with miscellaneous projects depending on needs of the office.
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Attend appraisals, photoshoots, designer walkthroughs and inspections as needed.
Qualifications:-
Great written and verbal skills
- Previous experience in the real estate industry
- Either already has or is working towards real estate license
- Weekend and evening availability
- Understands how to utilize a database for processing client information and how to use Microsoft Office to create necessary documents
- Must have your NYS real estate license.
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Minimum 2 years of market-specific residential real-estate experience in New York City.
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Proficient in Microsoft Office, Google Suite, Dropbox, and Zoom/Teams.
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Proficient in Manhattan residential real estate transaction workflows (lead-to-close).
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Excellent organizational and time management skills.
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Strong written and oral communication skills.
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Strong interpersonal skills, integrity and ability to multitask in a fast-paced environment.
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Pleasant and professional demeanor at all times with great attention to detail. The expectation of confidentiality on all business matters.
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Ability to thrive in a fast-paced environment.
About Company
Our team was formed 18 years ago and has sold over $2B in residential real estate in Manhattan and Brooklyn. Headed by Scott Hustis and Mark Jovanovic, the team is composed of 8 individuals who, for the last decade, have been consistently ranked in the top 25 in New York and the top 250 nationally by the WSJ. Scott and Mark’s diverse clientele ranges from high-net-worth individuals, financial, legal, and media executives, family offices, money managers, athletes, and entertainers along with tech entrepreneurs, founders, real estate developers, and investors.