Top Drilling Operations Executive jobs in Hialeah, FL

About Scentiment:

Scentiment is a leading player in the direct to consumer fragrance industry, we are on a mission to democratize luxury fragrances for the masses. With a commitment to delivering exceptional customer experiences, we have established ourselves as a trusted brand known for quality and reliability.

Job Description:

We are currently seeking a dedicated and experienced Executive Assistant to provide comprehensive support in operations management, accounting, and administrative tasks. The ideal candidate will have a strong background in utilizing Shopify, ERP software, and Quickbooks, along with exceptional organizational skills and attention to detail.

Responsibilities:

• Manage and maintain the Shopify platform, including updating product listings, monitoring inventory levels, and processing orders with precision and efficiency.
• Utilize ERP software to streamline operations, manage inventory, and optimize workflows, ensuring seamless coordination between departments.
• Oversee accounts payable and accounts receivable tasks using Quickbooks, maintaining accurate records and timely processing of financial transactions.
• Provide administrative support to the executive team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Collaborate with the accounting team to reconcile financial data and prepare reports, ensuring compliance with accounting standards and company policies.
• Identify opportunities for process improvement and efficiency enhancement, implementing solutions to streamline operations and increase productivity.
• Maintain meticulous documentation and records, ensuring data integrity and accessibility for reporting and analysis purposes.
• Assist with various projects as needed, conducting research, analyzing data, and preparing presentations to support decision-making processes.
• Serve as a liaison between departments, facilitating communication and collaboration to achieve organizational objectives.
• Demonstrate flexibility and adaptability in responding to changing priorities and evolving business needs, contributing to a positive and productive work environment.

Requirements:

• Bachelor's degree in business administration, accounting, finance, or related field preferred.
• Proven experience as an executive assistant or in a similar role, with proficiency in Shopify, ERP software, and Quickbooks.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Strong organizational abilities, with the capacity to manage multiple tasks and deadlines effectively while maintaining accuracy and attention to detail.
• Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• Demonstrated initiative and problem-solving abilities, with a proactive approach to identifying and addressing operational challenges.
• Experience in process improvement and project management is highly desirable.
• Ability to work independently with minimal supervision, as well as collaboratively within a team environment.
• Commitment to upholding high ethical standards and confidentiality in handling sensitive information.

If you meet the qualifications outlined above and are interested in joining our team, please submit your resume and cover letter detailing your relevant experience and why you are well-suited for this position. We look forward to reviewing your application.

Job Type: Full-time

Pay: $43,731.28 - $52,665.63 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift

Experience:

• Microsoft Excel: 3 years (Preferred)
• Microsoft Powerpoint: 3 years (Preferred)

Ability to Commute:

• Medley, FL (Preferred)

Ability to Relocate:

• Medley, FL: Relocate before starting work (Required)

Work Location: In person