Job Description Summary

Job Description

Reporting to the Electrification Software Engineering & Digital Technology Leader, the Executive Administrative Assistant will provide a range of administrative support to leaders in the Electrification Software Engineering and Digital Technology organization; Independently execute all assigned responsibilities and effectively balance the needs of multiple individuals; and operate as part of a team that works together and provides back-up support to other administrative staff as needed. A high level of integrity in handling confidential information is required.

Responsibilities:

• Proactively support the assigned leaders and team by independently executing all responsibilities while successfully balancing the needs of multiple Senior Leadership team members
• Prioritize, maintain, and organize extensive and complex calendars, schedule appointments and meetings (including both on-site and off-site conference arrangements); work with others to organize meetings with multiple attendees across geographies in the most efficient way
• Arrange end to end travel schedules, coordinate site visit agendas and complex travel itineraries including air, hotel and ground transportation, international visa and right to visit documents, and reconcile T&L expenses
• Keep long term projects on track, manage the leader engagement calendar; Ensure operating mechanisms such as 1:1s, team meetings, and All Employee meetings take place as planned with attention to recipient/employee experience (including time zone sensitivity)
• Proactively look ahead at calendars/schedules to judge efficiency, anticipate, identify, analyze and solve issues/conflicts independently and discretely
• Manage a range of general administrative services including ordering supplies and invoice processing
• Create and manage distribution lists, create drafts for organization communications
• Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed
• Manage digital transactions and pull reports as needed
• Communicate professionally with internal and external persons, at times acting as first point of contact to {functional leader} and/or staff making interactions positive experiences. Work proactively and collaboratively to solve for issues
• Handle confidential data and matters discreetly and professionally
• Create and manage purchase orders as needed
• Work as a team player with others
• Coordinate events and manage special projects as required

Required Qualifications:

• Bachelor’s degree or High School diploma and five years’ work experience in event planning, administrative support, or complex project management
• Demonstrated ability to successfully organize and execute details in a fast-paced, ever-changing, environment
• Proven experience successfully managing competing priorities
• Highly results driven with exceptional follow through
• Meticulous attention to detail

Desired Characteristics:

• Outstanding interpersonal skills
• A collaborative team player yet able to work independently

• Ability to creatively solve problems and drive best outcomes

Eligibility requirements:

• You must have unrestricted US work authorization.
• Other Electrification Software locations in US Eastern Time Zone will be considered

Additional Information