Top Division Controller directs and guides the overall accounting functions of the division. Establishes and maintains the division's accounting principles, practices, procedures, and initiatives. Being a Top Division Controller prepares financial reports and presents findings and recommendations to top management. May need to plan and analyze budget and cost statistics for internal control use. Additionally, Top Division Controller requires a bachelor's degree. Typically reports to top management. The Top Division Controller manages a departmental function within a broader corporate function. Develops major goals to support broad functional objectives. Approves policies developed within various sub-functions and departments. Comprehensive knowledge of the overall departmental function. To be a Top Division Controller typically requires 8+ years of managerial experience. (Copyright 2024 Salary.com)
JOB DESCRIPTION: Accounts Payable Fiscal Clerk
Department / Bureau / Division: Controller’s Office, Accounting Division
Reports to: Fiscal Lead and Operations Manager
FLSA Status: Union
OVERVIEW:
The role of the accounts payable fiscal clerk in the Accounting Division of the Controller’s Office is to ensure that submissions of contracts, purchase orders, vouchers, and travelreimbursements are audited and processed efficiently and accurately according to the policies and requirements of the Allegheny County Controller’s Office.
POSITION SUMMARY:
The Controller’s Office is currently in need of an Accounts Payable Fiscal Clerk to process purchase orders for payment. This position involves the timely and accurate processing of invoices received via email and mail. The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to collaborate effectively with other employees in the Controller’s Office, employees in other County departments and external vendors.
With training, and as the need arises, the Purchase Order fiscal clerk will be assigned duties or special projects related to any one of the accounts payables sections within the Controller’s Office.
DUTIES
Core duties and responsibilities for the current opening include the following:
· Retrieve and review invoices from AP email or mail
· Verify receipt of items in JDEdwards (the County’s financial system, an Oracle product)
· Reconcile questionable vendor invoice items or pricing and receiving inconsistencies.
· Enter all invoices/credit memos in JDEdwards.
· Analyze and track vendor statements monthly; prepare an analysis of invoices outstanding when requested.
· Respond to all vendor and employee inquiries regarding invoices and check requests in a timely manner.
OTHER DUTIES
· Election payment processing
· Prepping and scanning of incoming documents as needed
· Participate in cross-training within the Accounts Payable Section
· Typical office duties such as answering phones and filing documents
· Other duties as assigned
MINIMUM QUALIFICATIONS
· High school diploma or GED; an Associates Degree in accounting, finance or business management is preferred
· 1 year data entry experience; 1-3 years accounts payable or related experience preferred
· Willingness to participate in training and the ability to learn a variety of accounts payable functions.
SKILLS DESIRED
· Proficient customer service skills
· Proficient use of calculator/10-key data entry
· Proficient use of Microsoft Office products particularly Teams, Outlook, Word, and Excel
· Proficient in calculating figures and amounts such as discounts and percentages
ABILITIES NEEDED
· Work independently with little or no direct supervision
· Respond to changing priorities and accomplish a multitude of tasks in a timely fashion
· Work under pressure while being detail-oriented and organized
· Learn and work comfortably with the County’s enterprise content and process management software and database management programs as needed (Onbase, JDEdwards, Docusign)
· Retain information (accounting principles and government regulations) and build on accounts payable knowledge
· Represent the Controller’s Office in inter- and cross-departmental communication
SUPERVISION RECEIVED
Supervision is provided by Operations Manager and Assistant Managers. However, upon completion of training, employees will be expected to complete appropriate and assigned work in a timely manner with indirect supervision from appropriate management.
SUPERVISION EXERCISED
While employees will not have direct reports, they may be asked to assist with the training of peers.
WORK ENVIRONMENT
Typical office environment
PHYSICAL DEMANDS
Extensive use of computer, telephone, and adding machine / calculator
CERTIFICATES / LICENSES
None
COMPENSATION
The starting hourly pay for this position is $18 an hour. This position is covered by a collective bargaining unit that negotiates for and sets pay standards, including yearly increases.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer as the needs of the employer and requirements of the job change.
Job Type: Full-time
Pay: $18.00 per hour
Benefits:
Schedule:
Ability to Relocate:
Work Location: In person
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