Top Community Health Executive jobs in Michigan

Description

Position Summary

This position is responsible for the overall administrative responsibilities for the CEO of the organization. Responsibilities are designed to relieve the CEO from administrative details. Handles all correspondence and meetings for Board of Directors.

General responsibilities

• Organizes and maintains Chief Executive Officers schedule and calendar.
• Establishes and revises meetings and appointments.
• Handles all CEO correspondence via telephone, computer email, letters, memos and face to face visitors, using independent discretion and judgment for responses.
• Prioritizes information according to importance and advises President/CEO of required action to be taken.
• Resolves problems, obtains information, and responds to inquiries or complaints in a manner requiring considerable knowledge about the Health Center's policies, procedures and operations.
• Composes and prepares correspondence, reports, and other materials which may involve the use of technical and/or medical terminology, analysis, and complex calculations tabulations.
• Takes and transcribes dictation from all executive meetings, Board of Directors Meetings and committees, as well as other committees as assigned.
• Prepares all financial reports for CEO related to administrative tasks, including financial reimbursement vouchers, detailed reports.
• Confirms and prepares reports for charges incurred by CEO and other administrative staff. Submits vouchers for payment.
• Schedules all conference and meeting attendance for the CEO, both locally and outside of the community. This includes completing all travel arrangements, which includes reservations, confirming travel and lodging arrangements, and preparing itinerary.
• Maintains and keeps up to date the established Health Center's institutional file for all administrative documents required for accreditation, grants, policies and procedures, manuals and other appropriate files and confidential records of Health Center.
• Coordinates all monthly Board of Director and committee meetings, which includes scheduling, mailing of minutes, ordering and purchasing food, and transcribe minutes.
• Handles all Board correspondence, internal and external, and ensures board information is provided within the assigned time as identified in committee and bylaws.
• Coordinates information for federal reports; performs data entry into databases as required for completion of reporting requirements.
• Handles all travel and conference arrangements/reimbursements for CEO.
• Performs other duties as assigned.

Qualifications

Education and/or Experience

• Associates degree in clerical or administrative field.
• Minimum of three (3) years experience in the performance of high-level executive administrative work.
• Bachelors degree preferred.

OR

• An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to maintain confidentiality in all matters.
• Ability to type at least 60 wpm.
• Ability to listen, transcribe, and document meetings.
• High level of analytical and problem solving abilities.
• Excellent planning, problem-solving, and communication skills.
• Detail oriented and excellent time management skills.
• Ability to multi-task and perform well under pressure.
• Flexible, with the ability to work independently and with minimal guidance.
• Strong oral and written communication and presentational skills.
• Excellent interpersonal and customer service skills, to effectively and tactfully deal with a diverse group of patients, staff, customers, and community groups.
• Proficiency with MS Word, Excel, Access, PowerPoint
• Ability to communicate effectively with diverse populations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk or hear.
• The employee frequently is required to stand, walk, sit; use hands to handle or feel; reach with hands and arms; and stoop, kneel, or crouch.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision requirements include the ability to see at close range.
• At times, may require more than 40 hours per week to perform the essential duties of the position.
• Fine hand manipulation (keyboarding).

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Internal office space.
• The noise level in the work environment is usually moderate.