Top Commercial Real Estate Executive jobs in Wayne, NJ

Our top producing real estate team is searching for an administrative assistant who is energetic, driven, learns quickly, accepts challenges and takes pride in their quality of work as a self-motivated perfectionist!

Qualifications include:

- building, implementing, and managing all systems for clients, database management and back office support to improve productivity.

• Strong written and verbal communication skills
• Exceptional organizational/project management skills to multi-task and be deadline driven
• Technology savvy; able to learn new programs quickly and troubleshoot common issues
• Participate in training sessions to improve skills
• Must be proficient with Google applications and management tools such as Google Docs, Sheets, Google Drive
• Knowledge of social media platforms a plus
• Knowledge of marketing/creative design a plus
• Real estate license a plus but not required

– Act as a liaison between clients and team members throughout the transaction, as needed.

• Professional phone skills with a pleasant, cheerful attitude when communicating with all clients, professionals and vendors
• Manage a large amount of customer data and relationships
• Provide clients with exceptional service, problem solve when needed and handle details with precision and accuracy

- Functions as a liaison between real estate agents, clients, escrow companies and mortgage brokers during the entire process of a real estate sale. Responsible for processing all contract documents from the point of acceptance through closing and post-closing. This position also includes creating timelines of all of the important dates, as well as monitoring the transaction to ensure that timelines are met.

Responsibilities:

Create marketing material to promote listings, closings etc. for print, email and social media outlets. purchasing signs, promotional material, business cards, etc.

• Social media management/marketing - develop SOP’s for all social media channels and create/manage social media posts, blogs, and email blasts
• Set appointments

• Verify all disclosures have been sent within the required amount of time
• Enter all necessary documents into the closing system
• Oversee the entire real estate transaction process, including processing sales and keeping appropriate transaction documentation
• Provides assistance to the sales agents to complete all escrow related documentation
• Manage the administrative side of the Listing Process from Pre-Listing to Contract
• Implement and improve all systems for the Listing and Closing process
• Work closely with agents - handle all administrative tasks to ensure agents focus is primarily on sales
• Maintain database, assist with any planned client events
• Develop and Maintain an operations manual/websites/videos that document all listing and closing systems and standards
• Create and dispense status reports as requested for the team to monitor progress

Note: This job description is intended to provide a general overview of the position. Other duties may be assigned as needed.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Wayne, NJ: Relocate before starting work (Required)

Work Location: In person