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Business Office Manager

Cedar Falls Healthcare Center

Job position

Working at Arboreta Healthcare is more than a job. Our team members are the heart and soul of our facilities, providing our patients and residents with compassionate care, attention, and a sense of belonging to a community of 34 facilities and 3100 employees. We are looking for a Business Office Manager to join our team at Denison Care Center!

POSITION SUMMARY

Payroll Duties

• Maintain Neat and accurate employee records/files and keep secure

• Ensure all timecards are coded appropriately in Paycor

• Follow up on all missed punches in Paycor

• Review timecards for accuracy daily for missed punches, exceptions and needed adjustments • Approve timecard punches timely at end of each pay period

• Review preprocess report for accuracy of hours, wage, deductions, PTO, insurance deductible and coding to correct department

• Approve and submit preprocess after administrator approval

• Complete Unemployment Separation Requests timely

• Employment verifications

• DHHS income verifications

• Submit garnishments for processing and file in employee file

• Assist employees with questions and concerns related to payroll or benefits

Accounts Payable Duties

Analyzes and processes accounts payable in a timely manner.

• Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.

• Handles all vendor correspondence via phone or email.

• Investigates and resolves problems associated with processing of invoices.

• Prepares check requests, wire transfers, and ACH transactions.

• Reconciles various accounts on a monthly basis, bringing any discrepancies to the attention of the AP Manager.

• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

• Files, maintains, and distributes accounting documents, records and reports.

• Assist in compiling information and preparing responses to auditors during the annual external audit.

• Assist with monitoring and reporting for the Procurement Card program.

• Performs other duties as required to support Accounting Department.

Accounts Receivable Duties

• Review and submission of Medicaid Applications, as well as monitoring of the pending application to ensure all documentation is submitted timely to finalize facility coverage through Medicaid. Works with facility department heads, family and possible other outside agencies to obtain necessary information
• Work with facility administrative assistant to successfully post daily deposits made into the company EMR system. Must establish and maintain a successful system of financial record keeping with facility administrative assistant to effectively communicate when deposits are made and maintain proper records of deposits.
• Interact with home office medical billing team on any necessary items that may effect billing or payment of claims.
• Manges census activity including daily, weekly and monthly balancing with facility therapy and nursing department.
• Responsible for the management of the facility Resident Trust Fund Account to include weekly and monthly reconciliations. Work with facility resident trust cash box custodian, to establish and maintain a successful system of proper record keeping and proper management and replenishment of the cash box.
• Produce monthly statements for mailing or providing copies to facility to be hand delivered.
• Responsible for all collections activities including daily and weekly account follow up and monthly reporting of your open AR balances. Must identify escalated collection accounts and communicate those to the Private Pay specialist.
• Review, Code and Submit month end facility PCard transactions with the facility provided receipts. Ensure proper forms and process is being used, identify when we are not in compliance and effectively communicate the proper process with facility department heads.

WHAT WE ARE LOOKING FOR

Qualifications including minimum skills, experience and education required include:

• Must possess as a minimum a high school diploma (AA Degree in Business Administration preferred but not necessary.)
• 2 years of experience in an accounts payable role.
• 2 years of experience using financial/accounting software packages.
• Must have knowledge of insurance procedures, contracts, etc., covering business transactions.
• Must have knowledge of office machines and equipment
• Must be able to read, write, speak, and understand the English language.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must be knowledgeable of laws, regulations, and guidelines pertaining to hospital and long-term care administrative procedures.
• Must possess the ability to plan, organize, develop, implement and interpret the programs, goals, objectives, policies, and procedures, etc., that are necessary for providing proper administrative procedures and maintaining a sound operation.
• Must have patience, tact, cheerful disposition and enthusiasm, as well as be willing to handle residents, based on whatever maturity level at which they are currently functioning.
• Must possess a working knowledge of microcomputers, input/output data, etc.

• Exceptional written and verbal communication skills, including effective interpersonal and collaboration skills.

• Attention to detail and accuracy.

• Finance role in long term care or medical experience preferred

• Proficient in MS Word, Outlook, Excel and PowerPoint.

• Ability to multi-task.

• Ability to meet deadlines.

BENEFITS OF WORKING WITH ARBORETA:

• Medical, vision and dental insurance

• Health and wellness plans

• 401K retirement savings plan

• Paid time off accrues when you start work

• Opportunities for advancement and leadership

• Tuition reimbursement after 1 year of service

• Inspiring team and company culture

ABOUT ARBORETA HEALTHCARE:

At Arboreta Healthcare, our team members are our most important resource, and their passion for caring is critical to our success. When it comes to caring for people, every day is different, and opportunities with Arboreta are plentiful. We offer patients and their families four unique service lines, giving our team members the chance to care for people of all ages.

Our 34 facilities are located across several rural and suburban communities in Iowa, Nebraska, Texas, Florida, and Georgia.

Our mission is your mission. At Arboreta, we know that we are better together. We value our shared commitment to improving the lives of our patients and employees and recognize the character of outstanding team members.