Top Administrative Executive jobs in South Dakota

Top Administrative Executive leads operations and plans all aspects of an organization's staff and service functions. Establishes the infrastructure and capacity to provide internal services to the organization. Being a Top Administrative Executive oversees multiple functions that typically include administrative/office, financial operations, facility maintenance/space planning, security, hospitality services, equipment and supply procurement, vendor management, and others. Develops the capital and operating budgets for each function. Additionally, Top Administrative Executive designs processes and policies that support efficient service delivery and meet the organization's changing needs. Sets overall performance goals and standards of service. Utilizes data analytics to measure activity and drive continuous improvement. Requires a bachelor's degree. Typically reports to chief executive officer (ceo) or chief operating officer (coo). The Top Administrative Executive manages a business unit, division, or corporate function with major organizational impact. Establishes overall direction and strategic initiatives for the given major function or line of business. Has acquired the business acumen and leadership experience to become a top function or division head. (Copyright 2024 Salary.com)

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Executive Administrative Assistant
  • Ketel Thorstenson, LLP
  • Rapid, SD FULL_TIME
  • KT is seeking an efficient, motivated, and energetic individual to join our team in person in the Rapid City, SD office. An Executive Administrative Assistant is an integral member of the accounting services department who is responsible for the overall client experience, from intake through delivery. This position involves a combination of billable and nonbillable time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Responsibilities

    • Be a valuable member of the Team.
    • Provide exceptional service to employees and partners supported. This includes assisting with the organization of tasks, monitoring deadlines and preparation for meetings.
    • Maintain department calendars.
    • Communicate weekly on call team members to firm.
    • Distribute daily mail to work groups.
    • Serve as the 1099 organizer.
    • Assist with monthly billing.
    • Organize bi-monthly department meetings to include scheduling, room reservation, creating agenda, taking and posting minutes.
    • Order department specific supplies and bill to clients.
    • Scan documents as requested.
    • Email, fax, file 8655s, POA and W9s
    • Create, scan, file and mail engagement letters
    • Manage department service request emails.
    • Monitor Quickbook request emails and assist members with access.
    • Manage go file room Que, review workflows, monitor processing and E File Q, clean up, run reports, and set up workflows.
    • Assist with accounts payable and receivables.
    • Create conversion workflows and Go File Room acknowledgements for OnPay.
    • Add staff and clients to Bill.com.
    • Prepare and proof professional communication.
    • Serves as administrative trainer as requested.
    • Attend Administrative Team meetings and offer feedback on possible efficiencies, improvements, hurdles, etc.
    • Suggest opportunities to standardize our current processes in client engagements and internal departmental functions. Assist the group in operationalizing approved standardization ideas.
    • Manage digital processing, copying and binding of all financial statements.
    • Provide workflow tracking support and due date lists as requested.
    • Manage multiple engagements and competing priorities in a fast-paced environment.
    • Provide support to the Firm Administrators and others as needed on projects.
    • Serve as a back-up for phone and front desk coverage as needed.
    • Provide excellent client service and communications while developing and maintain outstanding client relationships.
    • Serve as a back-up for other Administrative Team members as time allows. Learn the necessary skills to support general duties applicable to all Administrative Assistants.
    • Demonstrate a high-level commitment to KTLLP; possess a positive attitude and respect for others; able to have fun.
    • Other duties as assigned by Partner-in-Charge or other member of the Partner group.

    Required Qualifications

    • An associate’s degree in related industry, bachelor's degree in related industry preferred
    • At least three years of experience - Experience with a public accounting firm or professional services firm is highly desired.
    • Willingness to put forth the effort needed to meet compliance and Firm deadlines, as well as meet client expectations
    • Proficiency in Microsoft Office Suite.
    • Excellent verbal and written communication skills and the ability to establish and maintain effective working relationships with co-workers.

    Core Competencies

    • Professionalism
    • Integrity / Ethical Conduct
    • Critical Thinking
    • Problem-Solving
    • Organization
    • Prioritization
    • Multi-tasking
    • Team Oriented with the ability to work independently.

    Additional Requirements

    • Valid State Driver's License
    • Must be able to operate a motor vehicle and meet insurance requirements following a motor vehicle record check.

    Work Environment and Physical Demands

    • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, and fax machines.
    • The employee will sit for prolonged periods of time at a desk and work on a computer. The employee may lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
    • The employee may be required to travel for business purposes. Travel may be in town, out of town, and/or overnight.

    Schedule and Benefits

    • This is a full-time position: 40 hours per week, core hours of operation are 8:00 am to 5:00 pm Monday- Friday, some weekend and evening hours may be required. Additional hours required during the busy season.
    • KT offers more than just competitive salary with PTO, 8 paid holidays, medical, dental, vision, flexible spending account plans, a 401k retirement plan, life insurance, employee referral program, certification incentives, and tax season incentives. For more information about our benefits, visit www.ktllp.cpa/careers.
    • Located in Rapid City, SD

    Ketel Thorstenson, LLP is committed to being an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, national origin, ancestry, age, religion, disability, gender, pregnancy, sexual orientation, transgender status, gender identity, or any other classificationprotected under applicable law.

    Job Type: Full-time

    Pay: $20.00 - $25.00 per hour

    Benefits:

    • 401(k)
    • 401(k) matching
    • Dental insurance
    • Flexible schedule
    • Flexible spending account
    • Health insurance
    • Health savings account
    • Life insurance
    • Paid time off
    • Referral program
    • Tuition reimbursement
    • Vision insurance

    Schedule:

    • 8 hour shift
    • Monday to Friday

    Work Location: In person

  • 3 Days Ago

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Administrative/Executive Assistant
  • HallKeen Management
  • Sioux Falls, SD FULL_TIME
  • Leading global alternative investment asset manager is seeking a TTP administrator to support a real estate managing director and their team of 6. The hours are 8am-6pm and requires 5 days onsite. Res...
  • 3 Days Ago

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Remote Executive Administrative Assistant
  • Climate Makers Inc.
  • Sioux Falls, SD FULL_TIME
  • Company DescriptionClimate Makers, Inc. can be described as a temperature control company, a mechanical service company or a combination of both. More importantly, however, Climate Makers is a problem...
  • 3 Days Ago

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Executive Administrative Assistant
  • My Place Hotels
  • Aberdeen, SD FULL_TIME
  • My Place Hotels of America is looking for an energetic person to join our growing team as an Executive Administrative Assistant. This position will assist the EVP of Franchise Operations to ensure an ...
  • 7 Days Ago

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Executive Administrative Assistant
  • Alternative HR, LLC
  • Brookings, SD FULL_TIME
  • Boys & Girls Club of the Northern Plains, Inc. is an umbrella organization with five different Boys & Girls Clubs serving youth in Brookings, Moody County, Yankton, and Vermillion. We provide impactfu...
  • 1 Month Ago

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SBA Analyst
  • The Executive Group
  • Sioux Falls, SD FULL_TIME
  • SBA Analyst, Sioux Falls, SD or the Twin Cities, MN Growing community bank in South Dakota is seeking an SBA Analyst experienced with 504's and some 7a's who is able to play a senior role on the SBA t...
  • 19 Days Ago

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Administrative Executive Assistant
  • Anotech Energy
  • Houston, TX
  • Job Description Job Description SUMMARY · An executive assistant is a critical role within our organization, and the suc...
  • 3/28/2024 12:00:00 AM

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Administrative Executive Assistant
  • TAX & ACCOUNTING
  • Atlanta, GA
  • Job Description Job Description We are seeking an Administrative Executive Assistant to join our team! You will provide ...
  • 3/28/2024 12:00:00 AM

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Administrative / Executive Assistant - Bilingual
  • Winston Medical Staffing
  • New York, NY
  • Job Description Job Description Our partners, some of the most prestigious hospitals and medical facilities located in t...
  • 3/28/2024 12:00:00 AM

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Office Administrator Executive Assistant
  • CPA Firm
  • Mathis, TX
  • Job Description Job Description We are seeking an Office Administrator Executive Assistant to join our team! You will pr...
  • 3/28/2024 12:00:00 AM

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Administrative Executive Assistant
  • Baseil Associates Inc.
  • Washington, DC
  • Job Description Job Description Superb law firm in the DC area with great to work with Partners looking for Legal Execut...
  • 3/27/2024 12:00:00 AM

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Administrative/Executive Assistant
  • Beacon Hill
  • New York, NY
  • To Apply for this Job Click Here Leading global alternative investment asset manager is seeking a TTP administrator to s...
  • 3/26/2024 12:00:00 AM

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Administrative Executive Assistant
  • MATTRESS SAFE
  • Cumming, GA
  • Job Description Job Description We are seeking an Administrative Executive Assistant to join our team! You will provide ...
  • 3/26/2024 12:00:00 AM

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Administrative Executive Assistant
  • PENCO Management
  • Chadds Ford, PA
  • Job Description Job Description Responsibilities: - Assist the Property Manager in daily operations and management of th...
  • 3/25/2024 12:00:00 AM

South Dakota (/- dəˈkoʊtə/ (listen)) is a U.S. state in the Midwestern region of the United States. It is named after the Lakota and Dakota Sioux Native American tribes, who compose a large portion of the population and historically dominated the territory. South Dakota is the seventeenth largest by area, but the fifth smallest by population and the 5th least densely populated of the 50 United States. As the southern part of the former Dakota Territory, South Dakota became a state on November 2, 1889, simultaneously with North Dakota. Pierre is the state capital and Sioux Falls, with a populat...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Top Administrative Executive jobs
$263,667 to $432,525