Top Administrative Executive leads operations and plans all aspects of an organization's staff and service functions. Establishes the infrastructure and capacity to provide internal services to the organization. Being a Top Administrative Executive oversees multiple functions that typically include administrative/office, financial operations, facility maintenance/space planning, security, hospitality services, equipment and supply procurement, vendor management, and others. Develops the capital and operating budgets for each function. Additionally, Top Administrative Executive designs processes and policies that support efficient service delivery and meet the organization's changing needs. Sets overall performance goals and standards of service. Utilizes data analytics to measure activity and drive continuous improvement. Requires a bachelor's degree. Typically reports to chief executive officer (ceo) or chief operating officer (coo). The Top Administrative Executive manages a business unit, division, or corporate function with major organizational impact. Establishes overall direction and strategic initiatives for the given major function or line of business. Has acquired the business acumen and leadership experience to become a top function or division head. (Copyright 2024 Salary.com)
Title: Marketing and Administrative Coordinator
Top SW Michigan real estate team is looking for a self-starting, detail-oriented person to help coordinate team administrative functions and support all members of the team.
The Marketing and Administrative Coordinator is the glue of the Real Estate Office. This position is responsible for ensuring the office functions in a smooth and efficient manner. This includes the physical office and general workings necessary to support the associates and broker/owner.
This position is in-person.
Responsibilities include:
• Helping to improve, maintain, and document systems and processes for the team
• Assisting with projects, daily tasks, and assignments
• Helping to coordinate and execute the team’s existing marketing strategy
• A good understanding of social media platforms, strategies, and social media marketing
• Processing paperwork and paperless transactions/listings, pendings, closings, and other duties as assigned
• Facilitating client gifts, events, and follow-up processes (training provided)
• Helping to maintain company website (training provided)
• Helping plan and facilitate company meetings
• Being a resource for team members and proactively checking in
• Facilitating all aspects of the business including setting up buyer tours, scheduling property showings, and coordinating outside vendors.
• Working with leadership to implement company growth strategy
• Special projects as needed
The ideal candidate is:
• Proactive, has good energy, and takes initiative
• Has excellent communication skills
• Interested in facilitating a collaborative environment for all team members.
• A natural motivator and enjoys collaborating with a group
• Quick to adopt new technology
• Organized and deadline-driven
• Accountable for actions and completion of tasks
• Real estate, management, operations, and/or marketing experience preferred, but not required
• Computer Skills: To perform this job successfully, an individual should have proven knowledge of Word Processing software; Spreadsheet software and Database software.
Required Skills: To perform this job successfully, an individual should have proven knowledge of Word Processing software; Spreadsheet software and Database software. This individual should also have a working knowledge of social media platforms such as Facebook, Instagram, and LinkedIn.
Additional Job Description Details:
Reports to: Team Lead