Job Title
Payroll and Benefits Specialist
Classification
Exempt
Reports to
Director of Human Resources
About ICONA Resorts
When you come to work for ICONA Resorts you will join a strong team that strives to serve our guests with the Aloha spirit of warmth, welcome and love. We pride ourselves on a strong company culture where all of us need each of us and each of us need all of us. In this spirit, all team members come together once a week for Aloha meetings, to grow in knowledge and company culture, and to hear our most recent guest reviews! If you have a passion for people, a heart for hospitality, and are ready to serve, we invite you to apply to join our team of hospitality professionals today!
Job Summary
The Payroll and Benefits Specialist will oversee and supervise the organization's payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. Also is responsible for assisting with the administration of all benefits including medical, dental, vision, and 401(k) plan.
Duties/Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1.Process payroll records and prepare bi-weekly payroll.
2.Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
3.Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
4.Prepares and maintains accurate records and reports of payroll transactions.
5.Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
6.Facilitates audits by providing records and documentation to auditors.
7.Identifies and recommends updates to payroll processing software, systems, and procedures.
8.Balance payroll accounts by resolving payroll discrepancies.
9.Maintain confidentiality of payroll and employee information
10.Administer various employee benefits programs, such as group health, flexible spending accounts, dental and vision, 401(k).
11.Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in payroll system for payroll deduction.
12.Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries.
13.Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability and FMLA.
14.Review and respond to unemployment claims with appropriate documentation. Review monthly unemployment statements.
15.Assist in the development of policies and procedures related to payroll, benefits administration, and other HR areas.
16.Performs other duties as assigned.
17.Weekly attendance to the Aloha Culture meeting.
Required Skills/Abilities
- Proficiency in Microsoft Excel
- Excellent verbal and written communication skills
- Excellent interpersonal and conflict resolution skills
- Excellent organizational skills and attention to detail
- Strong analytical and problem-solving skills
- Ability to prioritize tasks
- Ability to act with integrity, professionalism, and confidentiality
- Extensive knowledge of employee benefits and applicable laws
- Knowledge of employment-related laws and regulations at the state and federal level
- Proficient with Microsoft Office Suite or related software
- Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
- Excellent knowledge of federal, state, and local payroll regulations, as well as benefits administration and 401k processing
- Prior working knowledge of payroll management, human resource information system (HRIS), and similar applications
- Maintains knowledge of trends, best practices, regulatory changes, and modern technologies in human resources, talent management, and employment law
- Participates in the daily workflow of the department
- Excellent organizational skills and attention to detail
- Proficient with Microsoft Office Suite and related software
Supervisory Responsibilities
None
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Education Experience
- Bachelor degree in Accounting, Human Resources, Business Administration, or related field required
- Five years of Payroll and Benefit experience required
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job
While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools, or controls, and reach with hands and arms. The employee is frequently required to stand, talk, and hear
Physical Environmental Demands
- Walk- Under 2/3rd of the time
- Stand- Under 2/3rd of the time
- Sit- Over 2/3rd of the time
- Use hands to fingers, handle or feel- Over 2/3rd of the time
- Reach with arms and hands- Over 2/3rd of the time
- Climb or balance- Up to 2/3rd of the time
- Stoop, kneel, crouch or crawl- Under /3rd of the time
- Talk or hear- Over 2/3rd of the time
- Taste or smell- Up to 2/3rd of the time
- Lift minimum of 5lbs.-75 lbs.- Under 2/3rd of the time
- Adherence to all policy and procedures delineated in the ICONA Resorts Handbook
Benefits:
- Medical, dental and vision insurance (available after 90 days)
- 401K
- Paid sick, vacation and flex time off
- Flex spending card
- Profit Sharing
- Exceptional company culture
- Upward Mobility