Spares Coordinator coordinates the delivery of spare parts and equipment, and schedules customer repairs. Negotiates delivery cost for the organization and the end cost to customer. Being a Spares Coordinator ensures compliance with contractual obligations. Typically requires a bachelor's degree in area of specialty. Additionally, Spares Coordinator typically reports to a supervisor. To be a Spares Coordinator typically requires 0-2 years of related experience. Works on projects/matters of limited complexity in a support role. Work is closely managed. (Copyright 2024 Salary.com)
Job Summary
The Coordinator provides administrative and program support directly to 8 staff members in the Office of Clinical and Pro Bono Programs within a student-centered, front office setting and serves as a resource for clinical staff and all students. The Harvard Law School Office of Clinical and Pro Bono Programs (OCP) helps students find educational and meaningful hands-on legal practice experience. It oversees and indirectly supports the work of over 150 staff, faculty, and affiliates of our in-house clinics and student practice organizations, as well as works with external organizations for student pro bono projects, independent clinical projects and clinical externships.
Position Description
As the Coordinator, you will:
Handle phone, walk-in, mail, and email inquiries from prospective students, current students, alumni, faculty, administrators, employers, clinic clients, and those inquiring about legal services, and direct them to staff members as appropriate.
Process financial transactions including credit cards, clinical staff membership and bar dues, student awards, and externship supervisor payments. Communicate financial practices to clinical staff and students. Order office supplies and maintain office equipment.
Coordinate advertising and hiring process of college student interns and temps; Supervise schedules, training, and task assignments.
Create, implement, and maintain system for tracking and ensuring quality and compliance with independent clinical and externship academic credit requirements (e.g., applications and evaluations). Communicate with students, faculty, and external supervisors. Design online forms and PDFs.
Manage student travel funding process including application review, research, award decisions, and final payments. Allocate subway passes each semester. Process contracts and payments to outside supervisors and consultants. Organize data and produce statistics.
Schedule student advising appointments, staff meetings, and meetings with upper administration and faculty for Assistant Dean. Plan workshops, information sessions, staff celebrations, fairs, panels, and class meetings to include: advertising, reserving rooms, producing materials, arranging for catering and audio-visual services, and coordinating travel and parking.
Basic Qualifications
3 or more years of experience in office administration, customer service, or project management or related field. Education beyond high school may count toward experience.
Additional Qualifications and Skills
We are looking for people who have:
Excellent organization, planning, and execution skills
Strong written, oral, and electronic communication skills
A commitment to valuing diversity and contributing to an inclusive working and learning environment
Professionalism, good judgment, and team-oriented approach
Ability to juggle competing demands and be flexible/adaptable, and attention to detail with routine tasks and data entry
Motivation and creativity to problem solve and to take the initiative and own tasks, processes, or projects
Technical proficiency with Zoom, Excel, Office 365, and Outlook and financial management applications.
Interest in non-profit/government industry and commitment to public service and eagerness to work with law students and participate in a vibrant public interest community at HLS
Additional Information
We regret that Harvard Law School is unable to provide visa sponsorship for staff positions.
All offers to be made by HLS Human Resources.
Work Format Details
This is a hybrid position that is based in Cambridge, Massachusetts with 4 days on campus with 1 day remote. Additional details will be discussed during the interview process.
About Us
Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School (www.hls.harvard.edu) is a place where you can thrive.
Benefits
Job Function
Faculty & Student Services, General Administration
Department Office Location
USA - MA - Cambridge
Job Code
403134 Coordinator I
Work Format
Hybrid (partially on-site, partially remote)
Sub-Unit
-
Salary Grade
054
Department
Office of Clinical and Pro Bono Programs (OCP)
Union
55 - Hvd Union Cler & Tech Workers
Time Status
Full-time
Pre-Employment Screening
Identity
Schedule
35 hours per week; Monday-Friday
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
LinkedIn Recruiter Tag (for internal use only)
#LI-MH1
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