Spares Coordinator jobs in Daly City, CA

Are you creative? Interested in brands, events, placemaking, storytelling, and design?

We’re looking for a Creative & Marketing Department Coordinator who wants to influence cutting-edge real estate. The perfect person for this job is happy wearing multiple hats in a given day, can respond quickly when needed, and has experience and/or interest in any combination of the following: Event Coordination, Marketing, Graphics, Arts, Interior Design, Architecture, Advertising, Hospitality, and Retail.

In this role, you will assist in executing design and marketing strategy for real estate projects on the West Coast. Duties include event ideation and coordination, basic presentation design, social media, project management, market research, as well as providing support to the Creative & Marketing department through general administrative support. In this multifaceted role, no two days are the same.

Essential Job Functions

Marketing Support

• Proofread, revise, and update marketing collateral, advertisements, websites, and social templates
• Graphic Design – ability to assist with presentations and make simple edits to collateral, create simple postcards and mockups for internal brainstorms
• Coordinate sourcing, preparation, production, and distribution of marketing materials
• Assist with sourcing, planning, and procuring for property events
• Manage social media accounts (Facebook, Twitter, Instagram, Pinterest, Linked in)
• Willing to work nights or weekend for events or PR-related functions

Interior Design Support

• Assist with procuring furniture, framing images, etc.
• Source materials and selections as directed
• May include helping unbox and move furniture, measuring rooms and items, and taking photos
• May include managing 3rd party vendors for installation and mounting
• Assist team with coordination of property amenity/improvement design & installation as needed
• Wayfinding design and implementation

Admin & General Support

• Filing system maintenance and organization
• Create forms and templates
• Expense reporting, including collecting receipts and managing expense reports
• Coordinate travel arrangements and reservations
• Meeting support: scheduling, agenda and meeting materials prep, note taking, and meeting follow up
• Support team in general administrative tasks: budgeting tracking, project tracking, data tracking and entry, database updates, etc.
• Perform general office duties and errands
• Project management of graphic requests and other deliverables
• Prepare clear and concise reports, correspondence, and other written materials
• May provide direct coordination and communication with outside consultants as well as internal departments
• Perform other related duties as assigned

Knowledge, Skills, and Abilities

We’re looking for:

• Any combination of education, training, and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the job
• Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) functional proficiency
• Functional proficiency in Adobe Acrobat, Canva, and Mailchimp
• Marketing Knowledge: including traditional and digital marketing techniques, PR, social media marketing
• Design Skills: Basic understanding of design elements for creating visually appealing deliverables
• Research Skills: Ability to conduct market research, surveys, and brand audits
• Analytical Skills: The ability to analyze market trends, customer preferences, and the effectiveness of marketing strategies
• Budgeting Skills: Ability to manage finances, negotiate contracts and work within a specified budget.
• Creativity and Innovative Thinking: Ability to create intriguing and engaging experiences, with a fresh and imaginative perspective
• Knowledge of Placemaking Principles: Understanding of what creates a sense of place, including elements like aesthetics, inclusivity, community involvement, and sustainability
• Strong Communication Skills: Strong written and verbal communication skills to effectively convey information to a wide variety of stakeholders
• Understanding of Community Engagement: Ability to create and carry out public engagement strategies to garner community support for projects and initiatives
• Attention to Detail: Ability to manage small details of a project to ensure accuracy and coherence
• Organizational Skills: Ability to manage time and work efficiently
• Self-Motivation: Ability to communicate, follow up, work well, and meet deadlines under limited supervision
• Project Management: Ability to effectively plan, manage, and execute multiple projects at once, tracking deadlines and communicating status proactively
• Networking Talent: Capacity to develop and maintain relationships with key stakeholders, community leaders, vendors, and clients

Bonus Skills:

• Adobe Illustrator, Photoshop, and InDesign- light graphic design capabilities
• Project management software proficiency (Wrike)
• Photography skills
• Copywriting
• Light video editing or other creative skills

Schedule:

• Responsibilities may require an adjusted work schedule, travel, overtime, and evening/weekend hours to meet deadlines or attend special events

• This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this job will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.

Benefits

We offer a competitive benefits package on day 1 of employment, including:

• 17 days of PTO, 2 floating holidays, and 13 company holidays
• Company-paid employee medical, dental, vision, life insurance, and disability insurance
• Company-paid family memberships for One Medical, a membership-based primary care practice
• Pet insurance
• HSA with employer contribution
• 6% 401k match
• Company-sponsored gym memberships
• Wellness challenges and 5k/10k incentives

About Jamestown

Jamestown is a global, design-focused real estate investment and management firm with a 40-year track record and a mission to transform spaces into innovation hubs and community centers. Jamestown employs more than 500 people worldwide with headquarters in Atlanta, Georgia, and Cologne, Germany, and offices in Amsterdam, Bogotá, Boston, London, Los Angeles, Madrid, New York, San Francisco, and Washington, D.C.

Current and previous projects include One Times Square and Chelsea Market in New York City, Industry City in Brooklyn, Ponce City Market in Atlanta, Ghirardelli Square in San Francisco, the Innovation and Design Buildings in Boston and Lisbon, and Groot Handelsgebouw in Rotterdam.