Spares Coordination Manager manages the delivery of spare parts and equipment, and scheduling of customer repairs. Negotiates delivery cost for the organization and the end cost to customer. Being a Spares Coordination Manager verifies terms and conditions of contracts are satisfactorily met. Ensures projects are completed on time and within budget. Additionally, Spares Coordination Manager acts as advisor to spares coordination team regarding projects, tasks, and operations. Requires a bachelor's degree. Typically reports to a unit/department head. The Spares Coordination Manager manages a departmental sub-function within a broader departmental function. Creates functional strategies and specific objectives for the sub-function and develops budgets/policies/procedures to support the functional infrastructure. Deep knowledge of the managed sub-function and solid knowledge of the overall departmental function. To be a Spares Coordination Manager typically requires 5+ years of managerial experience. (Copyright 2024 Salary.com)
Department: Client Services
Reports To: Director of Care
Location: Eugene or Medford
Position Type: 1.0 FTE 40 hrs/week, exempt
Note: We are hiring for one full-time position located in Eugene or Medford.
Bilingual candidates are eligible for $1.50 Bilingual Differential. This differential is included in the pay range shown above.
Eligible for
full-time benefits. See our benefits page at http://hivalliance.org/employment/benefits
Application Instructions: All applicants must submit a complete Job Application, Supplemental Questions, and resume via the Job Portal to be considered. The Job Portal can be found at https://hivalliance.org/employment/open-positions/
Please note: Recruiting scams are on the rise - Make sure to protect your information. HIV Alliance does not conduct interviews or ask for personal information (ID, Social Security, etc.) via text. Additionally, double check the email of who is communicating with you. Email communication from HIV Alliance uses @allianceor.org or comes from noreply@criterionhcm.com. Please report any suspicious activity to Human Resources at ostankey@allianceor.org and/or ldavis@allianceor.org.
Position Summary
The Southern
Care Coordination Manager coordinates programs that support the mission of the
organization. The Manager is responsible
for maintaining the principles and standards for Ryan White Title II funds set
forth by the Human Resources and Services Administration and the Oregon Health
Authority and ensuring contract compliance.
This position will implement and evaluate new projects, regularly assess
current initiatives and conduct quality improvement initiatives as
appropriate. The Manager oversees the
Southern Oregon Care Coordination, Pharmacist Consultation, Dental, and Insurance
Access directly, including supervision of staff in those programs. The
manager will be responsible for all department chart related policies and
projects, including file maintenance, chart audit and storage. The manager is
also responsible for building and strengthening relationships with community
partners and funders. In addition, the Southern Care Coordination Manager will
act as the Northern Care Coordination Manager, when needed including to approve
staff time accounting and expense requests, and general management duties when
the Care Coordination Manager is not available.
Essential Functions and Responsibilities
General
Management
Work with the
Care Director to provide all aspects of program development and administration
including:
·
program
visioning
·
planning
and evaluation;
·
problem/issue
identification,
·
analysis,
research and resolution;
·
budget
development and monitoring;
·
policy
development and revision
Organized program record keeping and
reporting
Development
and monitoring of an annual program plan
Participate in Management Team meetings
Provide
information to the Care Director for the preparation of timely quarterly
reports for the Board of Directors and progress/final reports for program
contracts/grants
Staff
Supervision & Support
Provide
supervision, training and support for program employees and volunteers
Provide
de-escalation support for clients in crisis and support staff in productively
working with clients in crisis
Train and
supervise employees and volunteers
Facilitate
department meetings
Support
department lead positions in their roles
Ensure consistent
communication with offsite employees
Maintain and nurture relationships with
key funders, policymakers, supporters and community influencers related to
client services
Bridge
building with those agencies where our mission overlaps
Client Care
Ensure that clients receive quality,
competent and responsive care
Address client
concerns and complaints appropriately
Ensure
compliance with HIPAA and all related confidentiality/privacy legal
requirements
Stay
up-to-date with RWCA legislation and regulations pertaining to HIV case
management
Stay up-to-date with HIV/AIDS disease
and treatment issues
Equity and
Quality
Support and
champion the development and implementation of program equity goals
Ensure that
staff can track data necessary to monitor progress toward equity goals and to
identify disparities in care for PLWHA
Identify
training and provide equity focused and culturally responsive supervision to
staff
Support
collection of client feedback on a regular basis and using that feedback to
make program improvements
Ensure that staff concerns related to
equity are addressed
Ensure that policies and procedures and
consistently applied
Provide staff with opportunities to
share input related to program equity goals
Required Qualifications
At least three
years of experience in delivery of care or services to vulnerable populations
AND
At least three
years of coordination, management or leadership experience
Experience
with motivational interviewing, case management, harm reduction and client-
centered service
Ability to
openly communicate and create an environment where employees, clients and
partners feel respected
Excellent
supervision skills, including supervising a large diverse team with a varying
level of experience
Budgeting,
administrative, financial management abilities and experiences
Effective
spokesperson – ability to negotiate and represent agency
Ability to
build and maintain bridges between agencies
Detail-oriented
& Self-motivated
Desire to work
with diverse populations
Ability to be
flexible and adaptable
Experience
working with drug and alcohol, mental health issues
Excellent
written and oral communication
Team player
who is self-motivated, high-energy, enthusiastic
Experience
with Word, Excel, and Access
Experience
with electronic client records
Preferred familiarity
with Ryan White Care Act (RWCA)
Valid Oregon
driver’s license, driving record sufficient to be covered by agency auto
insurance policy, ability to transport self to job-related events, meetings and
locations
TB test (provided
at agency) and COVID Vaccine
Flexible hours
required, including some evenings and weekends
Physical Demands
While performing the duties of this
job, the employee is required
The physical demands described above
here are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions of
the job.
Working conditions,
Travel and Environment
The duties of this job require
individuals be able to work in non-traditional and community-based settings
The duties of this job require regular
attendance
·
Ability
to work flexible hours, including early mornings, evenings, and weekends
·
Ability
to work 5 days per week for a minimum of 40 hours per week, in office
Travel to other locations as necessary
to complete essential job functions
·
Ability
to transport self to job-related events and locations
Frequent interruption will occur
HIV Alliance prohibits discrimination based on race, color, religion, national origin, ancestry, citizenship status, physical or mental disability, age, sex, sexual/affectional orientation, gender identity, gender expression, marital or partnership status, veteran status, political affiliation or belief, genetic information, HIV antibody status or any other factor protected by law or association with any of these classes, in its services, employment, or use of volunteers.
HIV Alliance is a community united to
stop the spread of the HIV epidemic. We strive to create an environment where
everyone is empowered to reach their full potential. We value the diverse
perspectives that each of us brings to this work, understanding the influences
of culture, race, color, religion, national origin, ancestry, citizenship
status, physical or mental disability, age, sex, sexual/affectional
orientation, gender identity, gender expression, marital or partnership status,
veteran status, political affiliation or belief, genetic information and HIV
status in shaping our life experiences. We pledge to listen and ask questions
before making judgments, and to continue to educate ourselves and each other.
We recognize that we will only be successful against the HIV epidemic in a
culture where oppression is not tolerated.
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