Service Contract Administration Manager jobs in Lewes, DE

The Programs Coordinator position assists the Chief Operating Officer, Senior Directors and Directors in projects and daily disbursement of workflow. Coordinator will participate in the administration of agency functions with multiple objectives, which encompasses several distinct program activities. This position requires advanced support experience, strong expertise in MS Office, Adobe, and the ability learn/work in multiple databases. It will be required to have exceptional organizational skills and attention to detail.

Duties & Responsibilities:

• Provide calendar management as directed by COO, Senior Director and Directors. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Complete a broad variety of administrative tasks that facilitate program database support (Sage, HMIS, BEDS) including collecting and inputting information into data-bases, timely, independently and with attention to deadlines and detail. Establish and maintain relationships/workflows to obtain necessary information/data from staff, vendors or other parties. Be proactive in problem solving or identifying barriers.
• Assist in the creation, updating and distribution of agency on call calendar; maintain updated contact list of staff contacts and schedules for regular distribution
• Overseeing office operations for the various programs
• Maintaining program records and files
• Collecting and analyzing data on the program as required
• Ensuring compliance with all program regulations
• Planning and scheduling program events
• Monitoring program budgets
• Helping with marketing efforts for the programs
• Provide administrative support to ensure smooth process for Purchase Order reconciliation
• Provide administrative support as directed to insure positive landlord relations
• Run and distribute billing authorization reports, cross checking documentation for Vocational services
• Assist Access center as directed with forward facing functions including but not limited to greeting clients, answering/managing phone calls, checking in clients for services, scheduling and documentation in Electronic Medical Record
• Flexibility in hours required to meet needs of position, some evening hours and alternative office location coverage required
• Travel between agency offices/local area required
• Perform other related duties as assigned

Position Requirements:

• Education – Associates or Bachelor’s degree preferred.
• Experience - Minimum 3 years as a Coordinator/Executive Assistant
• Intermediate to advanced operating knowledge of Microsoft Office; database management systems experience strongly preferred.
• Personal Trait - Ability to work effectively with Department/Program directors, staff and committees. Professional etiquette a must.
• Fleet- Requires ability to drive. When using agency or own vehicle, employee must have a Valid NJ driver’s license and proof of NJ Auto Insurance ($100,000-$300,000).
• Working Conditions – Mon-Friday. Some flexibility in hours required including evening hours 3 days per week and ability to travel to various office sites

JFS encourages licensed professionals to pursue clinical licensure by providing a Clinical Supervision Program designed to provide clinical supervision to full-time employees with an active LSW or LAC resulting in the achievement of the LCSW or LPC license.

Jewish Family Service of Atlantic & Cape May Counties (JFS) is a multi-service agency. With more than 150 employees, our team is committed to helping people realize their fullest potential and achieve personal goals. Jewish Family Service of Atlantic & Cape May Counties is committed to diversity in the workplace, reinforcing inclusion reflective of the multicultural communities we are committed to serving. The agency is dedicated to advancement and upward mobility for our staff members. We encourage applicants of all backgrounds to join our team, enriching our workforce and community.

JFS is dedicated to a flexible work-life balance for its team members by offering 16 Holidays, up to 4 weeks' vacation, and 3 weeks of sick time. We offer excellent benefits packages - including Medical, Dental, Vision, Life Insurance, TelaDoc, 403(B) Retirement, and more. JFS looks forward to welcoming you to our offices based in Atlantic City, Margate, Egg Harbor Township, Mays Landing, and Cape May Courthouse, to begin an exciting, meaningful, and rewarding career.

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Margate City, NJ 08402: Relocate before starting work (Required)

Work Location: In person