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Secretary to Chief Executive Officer jobs in Oklahoma

Secretary to Chief Executive Officer provides administrative support in a variety of functions to the Chief Executive Officer that are focused on increasing the efficiency of the executive. Reviews, prioritizes, directs and delegates a wide variety of complex and confidential requests that are presented to the executive for consideration. Being a Secretary to Chief Executive Officer summarizes, prioritizes, and researches information into a concise and usable format for the executive to review. Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive. Additionally, Secretary to Chief Executive Officer creates or directs creation of reports, charts, budgets and other presentation materials for the executive. Coordinates high level projects, travel arrangements, and meetings. May plan and schedule work and direct other staff to deliver support. Has a broad knowledge and understanding of the company's operations and business objectives. Requires an associate degree or its equivalent. Typically reports to the CEO. The Secretary to Chief Executive Officer contributes to moderately complex aspects of a project. Work is generally independent and collaborative in nature. To be a Secretary to Chief Executive Officer typically requires 4 to 7 years of related experience. (Copyright 2024 Salary.com)

Recently Added Secretary to Chief Executive Officer jobs

O
Executive Secretary
  • Oklahoma City Public Schools
  • Oklahoma City, OK FULL_TIME
    • JobID: 8734

      • Position Type:
      ProTech (Non-Certified)
      Date Posted:
      6/7/2022
      Location:
      OKCPS Central Office

      Reports To: Director of PK-12 Schools

      FSLA Status: Non-Exempt

      Compensation: 909 (Salary determined by experience.)

      Work Days: 242

      FTE: 1.00

      Executive Secretary


      Position Summary:

      To provide a strong positive image of the Department, its personnel, and its executive officer by communicating an attitude of professionalism and helpfulness to callers, visitors, patrons, and clients. To ensure a high level of secretarial/clerical services for the Department. To provide services as the confidential secretary for the executive of the Department.


      Essential Duties:

      • Maintains the executive calendar, making appointments and recording meeting dates and events as required to maintain a full and complete record.
      • Screens and directs inquiries to the appropriate department staff. Establishes and maintains office procedures for communication flow.
      • Create exemplary documents for correspondence or for distribution throughout the District, using computer and desktop publishing skills.
      • Communicate and model a high level of professionalism and clerical expertise for staff within the department.
      • Maintains and coordinates department files, both paper and electronic, assuming direct responsibilities for confidential files.
      • Creates and verifies reports, ensuring accuracy.
      • Maintains personnel files and attendance of department employees.
      • Maintains budget, purchasing and payment records on SAP.
      • Possess a working knowledge of Board policies and Administrative regulations with the ability to interpret and implement.
      • Possess a wide range of knowledge about the organizational structure of the school district and functions of the different divisions and departments.
      • Possess an in-depth knowledge of the District’s student database system.
      • Work with school personnel on applications and procedures of the District’s student database system.
      • Serve as a district liaison for implementation of State Department WAVE student database.
      • Possess extensive knowledge of the Internet for District requested research.
      • Exercises independent judgment, initiative, and resourcefulness in dealing with administrators, school personnel, and the general public.
      • Work with District administrators, Board of Education members, State Department of Education staff, Legislators, City officials and others through appropriate administrative channels to provide information or solve problems.
      • Promote the overall effectiveness of the organization by performing tasks and sharing responsibilities of other members of the Department during peak periods or when there is an overload of duties.
      • Perform other planning and research functions, tasks, or duties as assigned by the Chief Information Officer.

      Minimum Qualifications (Knowledge, Skills and/or Abilities Required):

      • High School diploma or equivalent.
      • Four years of successful secretarial experience with increasing levels of responsibility.

      • Relevant experience may be substituted for formal education at a 2:1 ratio. Therefore, for every 1 year of college lacking, 2 years of directly relevant experience may be substituted.

      Physical/Mental Requirements:

      • Must have adequate manual dexterity to write legibly and perform required duties on the computer.
      • Must have adequate visual acuity to read, interpret and transcribe written material and other required duties.
      • Requires normal range of hearing and clear speaking abilities to interact appropriately with others in person and on the telephone.
      • Requires some stooping, bending, stretching and occasional lifting not to exceed 25 pounds.
      • Sitting for prolonged periods of time.
      • May periodically require work outside of normal business hours, including weekends, under sometimes stressful conditions in order to meet business needs and strict deadlines.

      Work Environment:

      • Office duties will be performed in a well-lighted, climate controlled environment.

      This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by the supervisor or appropriate administrator. Oklahoma City Public Schools reserves the right to, update, revise or change job duties as the need prevails. This document is for communication only and not intended to imply a written or implied contract of employment. The Board of Education and Superintendent may approve alternatives to the listed qualifications.

  • 15 Days Ago
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T
Chief Operations Officer/Chief Financial Officer
  • Tulsa Honor Academy
  • Tulsa, OK FULL_TIME
  • WHO WE AREAt Tulsa Honor Academy (THA), we are on a mission to equip all scholars with the academic skills, content knowledge, and ethical character required for college graduation and life success.We...
  • 9 Days Ago
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T
The Executive Secretary to the Board of Regents
  • The Unversity of Oklahoma
  • Norman, OK FULL_TIME
  • The University of Oklahoma is hiring an Executive Secretary to the Board of Regents! Location: Norman, Oklahoma Open Date: January 3, 2024 To apply: https://apply.interfolio.com/138713 Description: Th...
  • 4 Days Ago
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I
Chief Hospital Executive
  • INTEGRIS Health
  • Woodward, OK FULL_TIME
  • INTEGRIS Health, Oklahoma’s largest not-for-profit health system has a great opportunity for a Chief Hospital Executive in Woodward, OK. In this position, you will be responsible for the overall leade...
  • 1 Month Ago
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C
Chief Financial Officer
  • Cimarron Casino Enterprise
  • Perkins, OK FULL_TIME
  • SUMMARY: The Chief Financial Officer (CFO) will be responsible for the financial statements and financial activities of Cimarron Casino Enterprises, its component units, and/or any other entities as a...
  • 1 Day Ago
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S
Chief Financial Officer - CFO
  • Seres Smith Consulting
  • Tulsa, OK FULL_TIME
  • CFO Chief Financial Officer This Tulsa practice has grown dynamically to become one of the leading practices in its field in the region. We are seeking an experienced financial executive with progress...
  • 1 Day Ago
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Secretary to Chief Executive Officer jobs at Popular Companies

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Executive Assistant to Director and Producer
  • GORILLA FLICKS INC
  • Los Angeles, CA
  • Gorilla Flicks is an accomplished boutique production company looking for a rockstar assistant to support the Director a...
  • 4/17/2024 12:00:00 AM
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S
Executive Assistant to Director and Member Engagement Department
  • Solomon Page
  • New York, NY
  • Our client, a well-known Global Non-Profit Organization is seeking a new Full-Time/Permanent Executive Assistant to prov...
  • 4/16/2024 12:00:00 AM
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Personal Assistant to Executive (Wholesale and Retail)
  • CITY MERCHANDISE INC
  • New York, NY
  • Job Description Job Description We are a dynamic and growing company specializing in wholesale and retail operations. We...
  • 4/16/2024 12:00:00 AM
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P
Assistant General Counsel, Board Affairs
  • Pbs
  • Arlington, VA
  • PBS, one of the countrys leading media organizations, has engaged Garrison on an exclusive basis to assist in its search...
  • 4/16/2024 12:00:00 AM
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C
Executive Assistant/Assistant Director to Executive Vice President, Government Relations
  • Crh
  • Atlanta, GA
  • CRH is a leading global diversified building materials group, employing over 75,800 people at more than 3,160 locations ...
  • 4/16/2024 12:00:00 AM
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C
Executive Assistant/Assistant Director to Executive Vice President, Government Relations
  • CRH
  • Atlanta, GA
  • CRH is a leading global diversified building materials group, employing over 75,800 people at more than 3,160 locations ...
  • 4/16/2024 12:00:00 AM
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P
Assistant General Counsel, Board Affairs
  • PBS
  • Arlington, VA
  • PBS, one of the country’s leading media organizations, has engaged Garrison on an exclusive basis to assist in its searc...
  • 4/14/2024 12:00:00 AM
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S
Senior Executive Assistant Deputy Director 15 - Executive Office
  • State of Michigan
  • Lansing, MI
  • This position serves as the Deputy Chief of Staff. Responsibilities include researching and leading policy and programma...
  • 4/14/2024 12:00:00 AM
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About Oklahoma

Oklahoma is the 20th-largest state in the United States, covering an area of 69,899 square miles (181,040 km2), with 68,595 square miles (177,660 km2) of land and 1,304 square miles (3,380 km2) of water. It lies partly in the Great Plains near the geographical center of the 48 contiguous states. It is bounded on the east by Arkansas and Missouri, on the north by Kansas, on the northwest by Colorado, on the far west by New Mexico, and on the south and near-west by Texas. Much of its border with Texas lies along the Southern Oklahoma Aulacogen, a failed continental rift. The geologic figure defi...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Secretary to Chief Executive Officer jobs
$68,545 to $94,354

Most Popular Cities in Oklahoma for Secretary to Chief Executive Officer Jobs

What does a Secretary to Chief Executive Officer do?

Secretary to Chief Executive Officer in Dillingham, AK
Demonstrates good judgment in the prioritization of large volumes of work.
December 24, 2020
Compile, organize and may present data for special projects.
December 22, 2020
Collect and assemble data and background materials for a variety of reports and business plans.
December 03, 2020