Secretary to Chief Executive Officer jobs in Muncie, IN

JOB SUMMARY:

This position is responsible for assisting the President/CEO Office with administrative, and secretarial duties related to the overall operation of the Hospital.  Specific responsibilities primarily address support for President/CEO and Executive Assistant.

MINIMUM JOB REQUIREMENTS:

• Associate degree in Secretarial Science or related field and three year’s executive level secretarial experience or the equivalent experience -OR-
• Six year’s executive level secretarial experience or the equivalent experience

SKILLS / KNOWLEDGE / ABILITIES:

• Excellent communication skills to effectively and tactfully communicate with patients and their families and guests, co-workers, managers, providers and other hospital personnel on a one-to-one basis using appropriate grammar, vocabulary and word usage.
• Interpersonal skills necessary in order to carry out duties in a professional manner, as well as the ability to work well under stress.
• Excellent time management, and organizational skills.
• Ability to problem solve, multi-task in a fast-paced setting and work well in a team environment.
• Developed computer skills to include proficiency with Microsoft Office, telephone system and the ability to learn and proficiently perform computer applications related to department operations and job function.
• Excellent customer service skills.
• High degree of accuracy with concentration and close attention to detail.
• Ability to be discreet and protect the integrity of any confidential matter or information encountered during the performance of job duties. 
• Proficiency in capturing meeting minutes and a strong knowledge of effective meeting minutes formats.

WORKING CONDITIONS:

• Typical office environment with prolonged sitting.
• Works with protected health information. 
• Work may be subject to interruptions and occasional high stress levels. 
• Ability to work occasional extended hours,  evenings and/or weekends based on the needs of the department.
• May attend special functions and meetings at various locations within the hospital and community.

PHYSICAL AND MENTAL ACTIVITIES, TOOLS AND EQUIPMENT:

• Uses computer and other standard office equipment.   
• Repetitive wrist, finger and hand movement and lifting supplies or equipment. 
• Occasional manipulation of large volumes of books, charts, reports or files.    
• Lifting, pushing, pulling, walking, sitting, reaching, bending, kneeling or stooping to perform duties in a safe manner.

Equal Opportunity and Affirmative Action Employer:  Minority/Female/Veteran/Disability

Marion General Hospital is a smoke-free environment.