Secretary performs various clerical and secretarial duties such as filing, typing, copying documents for an individual, office, business unit, department, or other organization group. Screens and transfers calls, arranges meetings, and compiles basic information for routine reports or other materials. Being a Secretary may distribute mail, handle travel accommodations and maintain office supplies. Has basic word processing, spreadsheet, and graphics software skills. Additionally, Secretary requires a high school diploma or its equivalent. Typically reports to a supervisor or manager. The Secretary possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
Athletic Secretary Reports to: Athletic Director, RCHS Administrators, RCMS Administrators and Superintendent
Terms of Employment: 7 ½ Hours per day; 204 days per year Specific Hours per day and days per week may vary depending on work schedule and needs of the Athletic Department including nights and weekends
Major Purpose: To provide support and assistance to the Athletic Department and Administration in all daily activities, tasks, projects, and events.
Job Functions and Duties: This list of essential job functions is not exhaustive and may be supplemented as necessary. Depending upon individual assignment, the employee may perform all or a combination of the following duties and other duties as assigned:
Event Functions:
Office Functions:
o Ticket Sales
o Sort Mail
o Deposit funds from Concessions and Gates
o Local banking as required
o Hiring Officials
o Website administration
o Scheduling Events
o Tournament and Invitational preparation
o Sports Facility set up and preparation
o Special Projects
o Screen visitors, emails, phone calls, etc.
o General Office Management
o Strong oral and written communication skills
o Ability to work in a positive way with students, parents, and community members.
o Knowledge of district regulations and guidelines for each event.
o Ability to lift, move, and set-up event equipment.
o Knowledge or ability to learn how to set-up and use sound system and scoreboards.
o Ability to work with coaches, officials, and administrators to assure a safe environment for participants and spectators.
o Ability to provide leadership that assures students and spectator safety in emergency situations.
o Sports Scheduling Software experience with Eventlink, IHSAA.net
o Computer proficiency with Microsoft Offices products.
Working Environment: The work environment characteristics described are representative of those an employee encounters while preforming the essential functions of this job.
Event Supervisors will work in a variety of indoor and outdoor settings depending on the event. Must be willing to work outdoors in inclement weather; may be required to lift, carry equipment, walk, and stand for prolonged periods; may be exposed to high noise levels and childhood diseases; and may experience a multitude of demands and changing priorities with frequent interruptions.
Experience: Experience working with students and community at athletic events required. Coaching experience preferred. Athletic Event management preferred.
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