Residential Living Assistant, Sr. jobs in Minnesota

Accepting Applications until Filled

Who We Are  

Project for Pride in Living, Inc. (PPL) is a nonprofit organization dedicated to empowering low-income people to become self-reliant through integrated services. When joining PPL, you become a part of a diverse team whose goal is to assist our residents and communities with the groundwork they need not only to survive but also to thrive. We are eager to welcome others to our team who are dedicated to serving our residents and pursuing our mission to build the hope, assets, and self-reliance of individuals and families who have lower incomes by providing transformative, affordable housing and employment readiness services.

Job Summary

As part of the Administrative Support Services Team, this position provides administrative support/assistance to help ensure the smooth functioning of the PPL Service Center and front desk. In addition, the Sr. Administrative Assistant provides executive support to the VP of Housing Operations and the VP of Real Estate Development.  The role serves to ensure that the executives maximize their time and focus to achieve the greatest organizational impact.  The Sr. Administrative Assistant is responsible for relationship management, schedules, research, and assistance in prioritizing the short, mid-term, and long-term work of the executives. 

Essential Duties and Responsibilities: 

• Serves as the primary backup support to the front desk as needed, including greeting visitors, switchboard, processing mail, etc.
• Manage executive calendars and schedules according to previously determined priorities; schedule appointments, meetings, conferences, and make travel arrangements.
• Prepare for meetings and events: conduct research/analysis needed, prepare/collect material, create presentations, agendas; provide supplies, refreshments: ready room and tech set up, etc.
• Provide internal/external relationship management support to enable executives to cultivate, facilitate and manage key relationships and projects with staff, Board of Directors, funders, partners, and key constituents.
• Code, pay, and research invoices while maintaining good vendor relationships.
• Assist in implementing meetings and special events such as all-staff meetings and retreats.
• Along with other members of the administrative support services team assist with mailings, filing, organizing supplies and general office maintenance.  Also help with the maintenance of the conference rooms, employee kitchen, coffee areas, lobby, and other common areas of the building.
• Special projects & other administrative tasks as assigned.

Supervisory Responsibilities:

This position has no employee supervisory responsibilities. 

 Minimum Requirements:

• Strong communication & critical thinking skills.
• High proficiency with Microsoft Office Suite. 
• Excellent organization & time management skills; ability to prioritize and handle multiple tasks and longer-term projects with a focus on achieving results.
• Keen attention to detail; ability to perform administrative duties quickly and accurately without immediate and constant supervision.
• Ability to take initiative and work independently and as part of a team; view role as supporting the whole and integral to the team’s effectiveness.
• Ability to maintain a good working relationship with all coworkers, Board Members, and external stakeholders and use good judgment in recognizing the scope of authority.
• Proven ability to meet and manage deadlines.
• Valid Minnesota driver’s license with a good driving record (consistent with PPL’s driving policy), and own a reliable vehicle.

Education and/or Experience:

• High School Diploma or G.E.D., post-secondary education preferred.
• Must possess a minimum of 3 years’ previous Administrative Assistant experience.
• Experience and high proficiency with MS Office Suite.

 Hours: Monday- Friday; 8:30 am - 5:00 pm 

Salary: $26.00 - $30.00  Hr., DOQ

Benefits based on Eligibility: Health and dental; Employer Paid Short & Long Term Disability Insurance, Employer Paid Life Insurance; Paid Parental Leave; Voluntary Life Insurance; Health Savings Account (HSA) or Flexible Spending Account (FSA); PTO & Paid Holidays; 403(b) Retirement Plan with Employer Match; Summer half-day Fridays; an impactful presence in an organization that makes a difference in many lives. 

How to Apply:  

Qualified candidates can apply online. Include a cover letter and resume. The hiring process includes phone screens and in-person interviews, references, and background checks for final candidates. 

PPL strives to be an equitable and inclusive organization committed to elevating the voices of the communities we serve those who are disproportionately affected by systemic inequities. Persons of color, women, members of the LGBTQ community, veterans, and individuals with disabilities are strongly encouraged to apply. 

PPL is an EEO/AA employer. PPL participates in the federal E-verify program to confirm the identity and employment authorization of all newly hired employees.

In compliance with the Americans with Disabilities Act, the organization will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.