Registrar Assistant is responsible for the university/college's system of student records in one of the following areas: registration, graduation, or maintenance of student records. Responsible for a substantively related area, such as military/VA registration or international registration. Being a Registrar Assistant requires a bachelor's degree. Typically reports to an manager. The Registrar Assistant works on projects/matters of limited complexity in a support role. Work is closely managed. To be a Registrar Assistant typically requires 0-2 years of related experience. (Copyright 2024 Salary.com)
Job Purpose
The Assistant Registrar for Student Services supervises a team of staff members, Student Services Associates (SSA) assigned to the core operations of the unit.
The incumbent is responsible for overseeing the following key functions : registration assistance, grading assistance, transcript assistance, management of interactions through email, online chat, phones and walk-ins, and academic history maintenance.
Under the direction of the Associate Registrar for Student Services and Graduation, the Assistant Registrar will coordinate activities and support directly related to the aforementioned key functions and is responsible for the day-to-day management of customer service and student records support.
Coordinates the management of all records (paper & electronic) for the entire institution. Serves as the Colleges official liaison with the SC Department of Archives and Historys Archives and Records Management Division and ensures proper compliance with established state guidelines.
Supervisory experience is preferred. Experience in records management and EDMS systems preferred. Knowledge and experience with student records, information storage and retrieval systems, digital imaging, and other archiving principles and techniques are helpful and preferred.
Candidates with an equivalent combination of experience and / or education are encouraged to apply. Required Knowledge, Skills and Abilities Excellent written and oral communication skills required.
Requires skillful planning, organizational, analytical and interpersonal skills. Some knowledge and familiarity with the South Carolina Public Records Act and its implications for the College of Charleston.
Well versed in the demands and implications of such legislative mandates as FERPA and Graham-Leach-Bliley and how they relate to records management.
Ability to apply and enforce records and information management principles and techniques equitably and evenly across various campus units.
Additional Comments Regarding Position Occasional travel to training sessions and / or conferences. Weekend work twice a year for graduation services and End of Term Processing.
Special Instructions to Applicants Please complete the application to include all current and previous work history and education.
A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.*Salary is commensurate with education / experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
Last updated : 2024-03-03