Registrar Assistant jobs in Louisiana

University of Holy Cross is a Catholic, national, and comprehensive higher education institution known for the ability to balance liberal arts and sciences and nationally accredited professional programs.

The University is acclaimed for its individualized service to a diverse student body, the integration of mind and heart in the Marianite tradition, and the academic preparation for competent professionals in service to the larger community.

The University strives to live the mission through our core values of Excellence, Respect, Integrity, Inclusion, and Compassionate Service. Through these words, we educate the whole person in the true tradition of the Marianites of Holy Cross.

You are a part of our team. As a member of the team of UHC, you will be expected to contribute your talents and energies to improve the environment and quality of the University, as well as the constituencies of the University. In return, you will be given opportunities to grow and advance in your career.

University of Holy Cross is dedicated to:

• Providing students a quality education at the best price with the best service.
• Providing members of the team with wages and benefits comparable to others doing similar work within similar higher educational institutions and within the region.

The only things we require for employment, compensation, advancement, and benefits are performance and a good team attitude; however, all employment at UHC is "at will." No one will be denied opportunities or benefits on the basis of race, color, religion, sex, national origin, age, marital status, veteran's status, or disability that does not prohibit performance of essential job functions; nor will anyone receive special treatment for those reasons.

To join the University of Holy Cross team,

provide the requested information. This will be forwarded to the head of the search committee for the particular job you are applying. If your qualifications meet our needs, someone will contact you to set up an interview with the committee. If your qualifications do not meet the needs for that particular job, we do keep your information on file for six months in the event that another position would become available more suited to your qualifications.

UHC assures equal opportunity for all qualified persons without regard to race, color, religion, sex, national origin, age, handicap, marital status, or veteran's status in the admission to, participation in, or employment of its programs and activities.

Reports to: Registrar
Supervises: Student Worker for Registrar’s Office

Position Description
The Administrative Assistant to the Registrar must demonstrate commitment to the mission of the University to educate the minds and hearts of its students in alignment with the Marianite charism. Supporting the Registrar and the Office of Academic Affairs, this position is responsible for the maintenance, accuracy, integrity, security, and storage of academic records as outlined by FERPA.

Major Duties
Major duties include:

• greeting and helping students and visitors,
• handling incoming emails, calls and voicemail,
• maintaining accurate filing and retrieval systems,
• scanning documents,
• managing student work study employees,
• providing information in accordance with FERPA guidelines and maintaining confidentiality,
• assisting students with registration, transcript requests, and withdrawals from the University,
• performing data entry,
• assisting with special events, such as student activities, community activities on campus, Graduation Fair, Commencement Mass, Commencement, Registration events, Open House and New Student Orientation (Some events take place outside of normal business hours.),
• maintaining coordination and good communication with other departments,
• ordering and maintaining inventory of supplies,
• maintaining the Registrar’s budget and submitting purchase requests,
• taking minutes of meetings,
• screening and distributing mail,
• updating skills and knowledge of Microsoft Office applications such as Outlook, OneDrive, Word, Excel, and PowerPoint, and Google Cloud Storage, Drive, Docs, Slides, and Sheets, and
• completing other related duties as assigned.

Qualifications
The position requires a student-centered attitude in accordance with the Marianite charism, exceptional interpersonal and customer service skills, excellent verbal and written communication skills, ability to work well under pressure, ability to work effectively with a wide range of constituents, and strong ability to establish and manage priorities and deadlines. A bachelor’s degree is preferred. Experience as an assistant in higher education or a related field, familiarity with student data and enterprise management system, experience retrieving and reporting student information from a student information system as well as the Student Clearinghouse, National Student Loan Data System, and IPEDS are preferred. Must be able to work independently with minimal supervision and also collaboratively across offices at the University.

Equal Opportunity
The University of Holy Cross assures equal opportunity for all qualified persons without regard to race, color, religion, sex, national origin, age, handicap, marital status, or veterans’ status in the admission to, participation in, or employment of its programs and activities. Applicants who meet the qualifications listed above are invited to submit a complete application packet, consisting of a cover letter, resume, and three letters of recommendation to Melanie Erlinger, merlinger@uhcno.edu in a single submission. Incomplete application packets will not be considered.