Regional Administrative Manager manages the daily operations of an organization's staff and service functions. Oversees various internal service areas that typically include administrative/office/financial operations, facility maintenance/space planning, security, hospitality services, equipment and supply procurement, vendor management, and others. Being an Regional Administrative Manager tracks capital and operating budget spending. Implements processes and policies that support efficient service delivery and meet the organization's changing needs. Additionally, Regional Administrative Manager sets performance goals and service targets for staff used to evaluate performance and to drive continuous improvement. Utilizes data analytics to measure activity and drive continuous improvement. Typically requires a bachelor's degree. Typically reports to top management. The Regional Administrative Manager typically manages through subordinate managers and professionals in larger groups of moderate complexity. Provides input to strategic decisions that affect the functional area of responsibility. May give input into developing the budget. To be an Regional Administrative Manager typically requires 3+ years of managerial experience. Capable of resolving escalated issues arising from operations and requiring coordination with other departments. (Copyright 2024 Salary.com)
**We have an opening on our Santa Barbara Information Systems team for an Administrative Assistant**
Job Title: Administrative Assistant to IS and CIO
Requisition #: 1853
Job Type: Full time, Hourly, Non-Exempt, Confidential
Location: Santa Barbara
Salary: $26.12-$29.25
Please apply using the following link: https://tri-counties.hiringplatform.com/198583-1853-administrative-assistant-is-and-cio/795674-initial-form/en
Benefits:
Job Title: Administrative Assistant to Information Systems and CIO
Job Summary: Within a team environment, will perform a wide array of person centered administrative and operational tasks for the Information Systems team across all offices. Demonstrated ability to handle highly confidential and technical material is essential to this role
Supervision: Chief Information Officer (CIO) and assignments may be provided by other IS team members.
Specific Job Duties:
Administrative
1. Assist the CIO and IS team daily: receive and return phone calls, email, IS Messaging Channel messages and handle as appropriate, scan and mail letters and other documents, coordinate and schedule appointments and meetings, maintain calendar, receive daily mail, sort and distribute properly.
2. Assist the CIO with preparation of presentations and handouts for all Board meetings and Board committee meetings.
3. Plan, schedule and coordinate various meetings, events and other gatherings that require assistance. Prepare and distribute agendas, provide handouts, set up room, coordinate and communicate with speakers, take minutes, coordinate with personnel at offsite venues, order/pick up/layout refreshments, and other relevant logistics.
4. Perform other administrative support/duties as assigned.
Asset Management
1. Overseeing the asset management process throughout the entire lifecycle, from acquisition to disposal of all TCRC equipment, ensuring accurate tracking and maintenance of TCRC IS
managed assets.
Staff Onboarding/Separation Coordination
1. Coordinating the onboarding and separation process of TCRC staff.
2. Managing equipment requirements based on job duties and ergonomic accommodation needs
3. Systems and application account creation based on job duties
4. Preparation of custom account reference documents to facilitate a smooth transition for new and departing employees.
Publications Management
1. Maintaining the availability and accuracy of all TCRC brochures in coordination with Media and Communication staff and Facilities department.
2. Managing inventory levels and coordinating the distribution of brochures as needed.
3. Responsible for creating and distributing employee badges, ensuring all new and existing staff have the appropriate identification and access in coordination with Facilities department.
Intranet Web Updates:
1. Performing basic updates to existing pages on the company’s intranet, ensuring that information is current and accurate.
Invoice Processing and Budget Tracking:
1. Processing all IS-related invoices for payment, ensuring timely approvals and accurate financial management within the department.
Training Material Coordination:
1. Assisting in the coordination and preparation of technical training and reference materials for the Agency.
2. Managing logistics for training sessions, including scheduling and resource allocation in coordination with the Organizational Development Department.
Software Licensing Management
1. Administration of software licenses, ensuring compliance and renewals are handled efficiently
Job Requirements
1. Able to prioritize work and meet deadlines.
2. Strong planning, organization, and coordinating skills.
3. Understands a person-centered approach to business operations.
4. Excellent verbal and written communication skills.
5. Self-starter, good work ethic, highly motivated and energetic.
6. Ability to maintain utmost confidentiality.
7. Demonstrate analytical skills.
8. Able to work with minimum supervision, open to feedback and eager to take on responsibility.
9. Possess a high level of emotional intelligence.
10. Attention to detail, tact, discretion and good judgment.
11. Ability to work effectively with a variety of different people and at all levels in the organization. Team player.
12. Ability to work efficiently and handle multiple projects and tasks concurrently.
13. Thinks ahead, minimizing potential problems.
14. Highly reliable, excellent attendance and punctuality record.
Minimum Qualifications:
Job Type: Full-time
Pay: $26.12 - $29.25 per hour
Work Location: In person
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