Records Supervisor jobs in Wyoming

ABOUT SHERIDAN MEMORIAL HOSPITAL

At Sheridan Memorial Hospital, we are proud to have achieved the 5-Star Quality Rating, ranking us in the top 13.6% of hospitals rated by the Centers for Medicare and Medicaid Services. We believe that our ability to deliver excellent healthcare begins with our people, and we are proud of our more than 750 skilled, experienced, and caring employees. We have over 100 providers who specialize in 25 areas of expertise. Our facility is state-of-the-art, and we are dedicated to providing outstanding patient-centered care.
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Nestled at the foothills of the Big Horn Mountains in northern Wyoming, spectacular scenery and outdoor activities abound. Our hospital has the latest technology and equipment comparative to that of many larger facilities, and you will find our staff is friendly, compassionate, caring, and courteous. We focus on creating and nurturing a workplace that encourages, recognizes, and rewards individual effort and creativity. Leadership is responsive to changing modes of healthcare delivery and adapts accordingly. We value effective communication and honesty and believe teamwork based on mutual respect is key to success.

JOB SUMMARY

Abstracts information from the record on each inpatient, outpatient and Emergency Department visit into the computerized medical record database. Ensures accuracy and integrity of medical record abstract data prior to billing interface. Maintains statistical information for all hospital departments.

ESSENTIAL JOB FUNCTIONS

• Must be familiar with the following on line manuals: Administration, HIPAA, Compliance Emergency Preparedness and Safety and Hospital handbook on birth and stillbirth registration.
• Maintains hospital requirements, policies and standards on confidentiality.
• Willingly accepts additional assignments.
• Maintains a good working relationship within the department and other departments.
• Checks paper charts in and out from the department using the EMR.
• Demonstrates knowledge of the EMR.
• Must be able to keep up with workload.
• Assists in employee training and orientation.
• Responds promptly and investigates thoroughly any lost or hard to find paper medical record.
• Corrects incorrectly scanned records and alerts appropriate personnel of incorrect documentation.
• Oversees that the department is kept in a neat and orderly manner including all file and storage areas
• Deals with a wide variety of personalities in a professional and tactful manner.
• Communicates regularly with the Health Information and Records Manager, third party vendor (HealthMark), HIR Supervisor and Coding Supervisor regarding any departmental problems, issues or concerns.
• Completes in-service/on line testing on confidentiality.
• Assists in special projects.
• Ability to research archived records in card files and to be able to locate those records that do not utilize current medical record numbers.
• Assists with basic ROI when required
• Processes scanned and loose records daily.
• Receives sorts and distributes all departmental correspondence to appropriate personnel and physicians on a daily basis, including faxes.
• Maintains supply closet and orders supplies as necessary.
• Must process correct and legible birth certificate within 24 hours of patient dismissal; review for accuracy and completion, with 5% or less error rate.
• Files certificates with State registrar within 7 days of completion.
• Secures all necessary signatures for proper filing of birth certificates with local and state agencies.
• Assists parent(s) of children born in the hospital by providing information to vital statistics. 
• Correcting and reissuing of double MR numbers in EMR.
• Assures the completion of doctor signature on all IP documentation and when documentation is completed by a midlevel for IP status. 
• Prepares appropriate medical records for state archives by thinning of charts, making file labels and appropriately storing records based upon the hospital’s policies and procedures and Wyoming State statute retention schedule.
• Actively participates in performance improvement and continuous Process Improvement activities.
• Review and respond to the HIM errors email
• Review and work the Radiology folder daily

POSITION QUALIFICATIONS

Education / Experience / License and Certifications

• Education / Experience / License and Certifications
• High school diploma or general equivalency diploma (GED), required.
• Medical terminology, preferred.
• Anatomy/physiology, preferred.

Additional Skills

• Excellent written and oral communication skills, including English usage, grammar, punctuation and style.
• Ability to operate designated equipment as specified including computer keyboarding.
• Basic clerical training, including basic filing and EMR indexing procedures (both numerically and alphabetically).
• Ability to work under pressure with time constraints.
• Excellent eye, hand and auditory coordination.
• Basic knowledge of medical record content and sequence.
• Ability to function independently with minimal direction.
• Trainee is acceptable provided the individual meets the established work standards within 8 weeks of completion of the mandatory training program for this job.

Specific demands not listed: Possible exposure to blood and or body fluids / infectious disease / hazardous waste requiring the use of Personal Protective Equipment. Exposure to odorous chemicals / specimens and Latex products.

Pre-employment drug and alcohol screening is required.

Sheridan Memorial Hospital is an equal opportunity/Affirmative Action employer and gives consideration for employment to qualified applicants without regard to race, color, religion, age, sex, national origin, disability or protected veteran status.  If you would like more information about your EEO rights as an applicant under the law, please click here.