Records Supervisor supervises a team working in the company records department and information management programs. Responsible for overseeing the storage, backup, maintenance, reproduction, protection, and disposition of all records. Being a Records Supervisor evaluates and recommends media formats and storage requirements to be used for records/information. Provides training and guidance to end users. Additionally, Records Supervisor may require a bachelor's degree. Typically reports to a manager. The Records Supervisor supervises a small group of para-professional staff in an organization characterized by highly transactional or repetitive processes. Contributes to the development of processes and procedures. Thorough knowledge of functional area under supervision. To be a Records Supervisor typically requires 3 years experience in the related area as an individual contributor. (Copyright 2024 Salary.com)
SUMMARY
Performs varied clerical work of a limited and directed capacity in a public safety office setting. Assists in the day-to-day operations of the office, including assisting the general public in receiving payments or answering general inquiries, writing correspondence, recording or balancing cash transactions, maintaining the filing system, answering phone calls, processing daily mail, and other similar tasks. Directs and coordinates activities of personnel in regards to records, verifying work of accuracy or that non-public information is protected. Must maintain a high level of confidentiality about all police records and any other obtained information, criminal or personal.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned.
GENERAL OFFICE DUTIES:
VIN DUTIES
TRAFFIC OFFICE DUTIES
RECORDS DUTIES
SUPERVISORY RESPONSIBILITIES
Directly supervises, plans, and assigns work to the Public Safety personnel regarding records inquiries or tasks.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Possessing a general knowledge of the Access to Public Records Act, RI General laws, Section 38-2-1, up to and including Section 38-2-15, and its application to the Records Division.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
Additionally, candidates must know the “Access to Public Records Act”
Full knowledge of Microsoft Excel, Word, and IMC computer programs.
A typing test with a minimum of 35 words will be administered.
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS
None
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Job Type: Full-time
Pay: $49,624.78 - $53,635.16 per year
Benefits:
Schedule:
Ability to Relocate:
Work Location: In person