Records Supervisor jobs in Nevada

Job Information

Are you looking for a meaningful career that has a positive impact on the community? If you answered YES, come join the City of Sparks! Aside from working for an organization that is dedicated to the community, you will also receive a generous and competitive salary, benefit package, tuition reimbursement, bilingual pay (when applicable) and retirement plan. People who come to Sparks stay in Sparks.

Application Tips:

• 
  Fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting.
• Contact information: use an email address you can easily access at any time.
• The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job.
• DO attach: licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education.
• DO NOT attach resumes or cover letters. The City of Sparks does not review these items with the application.
• Enable TEXT messaging in your application before you hit submit! This feature will allow the recruiter to send you important reminders throughout the recruitment process.

Qualifications

Applicants must possess the following minimum qualifications to continue in the recruitment process:

Education and Experience:
Associate’s degree in business administration, public administration, criminal justice or a related field and three (3) years of experience in the areas of fingerprinting, criminal history checks, processing records and records management, and/or evidence collection and issuing citations with a law enforcement agency.

or

High School Diploma or equivalent and five (5) years of experience providing support in the areas of fingerprinting, criminal history checks, records and records management, and/or evidence collection and issuing citations with a law enforcement agency.

Licenses and Certificates:
Must obtain within six (6) months of hire and maintain throughout employment, a valid NCIC/NCJIS certification.

Must obtain within thirty (30) days of hire and maintain throughout employment, the equivalent to a valid Nevada Class C driver's license.

Must obtain within six (6) months of hire and maintain throughout employment, a valid Nevada Notary certification.

Examples of Essential Duties

Plan, schedule, assign, coordinate, review, train, evaluate and supervise the work of police records staff. Mentor, coach, train and develop staff in work policy and procedures. Assist in developing goals, objectives, standards, procedures for the records division and in compiling the division budget.

Schedule, and maintain appropriate staffing levels, and arrange overtime when necessary. Schedule and conduct regular team and individual meetings with records personnel to ensure effective communication with the department and to facilitate the evaluation of individual and division performance. Conduct employee performance evaluations, investigations, make disciplinary action recommendations, resolve problems and complaints within established guidelines, and provide corrective counseling.

Organize, research, and maintain various departmental files. Implement records retention procedures, and research and complete Subpoenas Duces Tecum. Process reports, forms, and records including but not limited to payroll records, timecards, purchase requisitions and orders, court order sealing of records, and intensive public records requests.

Perform difficult or specialized police records office work and prepare a variety of legal documents and statistical reports for internal use. Type, compile, enter, and retrieve correspondence, reports, forms, data, and specialized documents such as but not limited to drafts, notes, dictated tapes or brief instructions. Review police case reports for accuracy and coordinate fixing police errors with patrol supervision. Testify in court as a criminal records and procedures, subject matter expert, as required.

Perform a variety of administrative duties such as but not limited to inventory, ordering, stocking supplies, arranging for the repair of equipment, preparing and shipping department parcels, transmitting information, and keeping reference materials up to date.

Receive referrals of visitors and telephone calls and direct the customer to the proper person or personally handle the situation or problem presented.

Audit and validate crime data for National Incident-Based Reporting System (NIBRS) submittal to the State of Nevada. Complete ATAC functions, such as entering warrants, completing validations, and conducting offline searches.

Participate in the recruiting and hiring process for assigned areas. Serve as the department’s Volunteer Program Coordinator which includes the responsibility to interview, hire and oversee volunteers, their training, job duties and department activities.

Perform related duties and responsibilities as required and other duties which may be assigned.

Knowledge, Skills and Abilities:

• Knowledge of federal, state, and local laws and regulations related to the work
• Knowledge of techniques for training staff in work procedures
• Knowledge of basic supervisory principles and practices
• Knowledge of policies and procedures related to police records and the criminal justice system
• Knowledge of principles of shift coverage and twenty?four (24) hour staffing
• Knowledge of office management practices and procedures including but not limited to filing and basic records management and retention procedures
• Knowledge of police case reporting
• Knowledge of business math
• Knowledge of and ability to use and apply basic law enforcement terminology
• Knowledge of and ability to correctly use the English language in spelling, grammar, and punctuation
• Knowledge of and ability to follow confidentiality rules and procedures and maintain confidentiality with highly sensitive matters
• Ability to read and interpret rules, policies, and procedures
• Ability to solve problems and find solutions
• Ability to compose routine correspondence from brief instructions
• Ability to use computer software and applications related to the work including but not limited to, Microsoft Office
• Ability to use initiative and sound independent judgment within procedural guidelines
• Ability to establish and maintain effective working relationships with those contacted during work
• Ability to have direct and tough conversations as needed
• Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that engenders confidence and trust
• Ability to train others in work procedures

• This is a Civil Service position and is Non-Exempt under FLSA guidelines
• This position reports to the Police Services Manager
• Supervision exercised: Supervise the work of support staff
• Required to be called back, held over, work off-hours, nights, weekends and holiday shifts
• Required to work during emergency circumstances or inclement weather conditions
• May be required to pass a pre-placement drug screen and background investigation

Application and Recruitment Information

Recruitment Communication:
Human Resources will be contacting you at various stages of the recruitment process via email only, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate.

Reasonable Accommodation:
Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345.

Disclaimer:
The City of Sparks hires and promotes candidates based on a competitive merit selection process, which may include any or all of the following: screening for minimum qualifications, written examinations, supplemental training and experience questionnaires, assessment centers, interviews (oral or written), physical tests or any combination which the Sparks Civil Service Commission may order.

Scoring in the top five (5) for promotion or top ten (10) for entry level in any part of the selection process merely advances the applicant to a higher round of examination, which may consist of additional interviews and other evaluations. Scoring in the top five (5) or ten (10) gives no right to be selected for the position. The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.