RFP Manager jobs in Texas

Plans, coordinates, and prepares proposals in response to specific RFI, RFQ and RFP guidance, focusing on the assembly/development of management, technical, and cost volumes including attachments, appendices, etc. Ensures compliant, compelling and accurate responses to the Program Requirements. The function may also require analysis of concepts, gathering and determining the appropriate use of information, the writing of drafts and the securing of approvals from multiple leaders within the organization. This person would also be responsible for building a master answer database as well as final assembly of all proposals including document formatting, graphics, and numerical tables to be inserted into the final package. Experience in language industry is a plus.

Duties and Responsibilities

• Actively monitors, finds and goes after qualified proposals
• Support RFP response processes from beginning to end and be responsible for coordinating the delivery of major proposals including project coordination, proposal strategy, content development, document production, team coordination and presentation support
• Develop and manage project plans, keeping teams focused to ensure key milestones are met; organize proposal teams and act as project manager for the completion of the RFP response, and ensure the RFP process is followed and timelines are defined, communicated, and met on time; set up and lead RFP kickoff meetings and follow up with contributors as required
• Serve as the master editor on most RFP responses and high-value pitches in order to quality-check readability and consistency of messaging; convert contributors' content into a cohesive document with a clear, single voice
• Researches and analyzes historical data, coordinates the development of cost models to support proposal efforts.
• Meets proposal deadline by establishing priorities and target dates for information gathering, writing, review, and approval; entering and monitoring tracking data; coordinating requirements with contributors; contributing proposal status information to review meetings;
• Gather proposal information by identifying sources of information; coordinating submissions and collections; identifying and communicating risks associated with proposals.
• Develops proposal by assembling information including project nature, objectives/outcomes/deliverables, implementation, methods, timetable, staffing, budget, standards of performance and evaluation; writing, revising, and editing drafts including executive summaries, conclusions, and organization credentials.
• Prepares presentation by evaluating text, graphics, and binding; coordinating printing.
• Maintains quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintaining proposal support databases.
• Establish and maintain an answer database to ensure consistent messaging and quality of responses.
• Obtains approvals by reviewing proposal with key providers and project managers.
• Improves proposal-writing results by evaluating and re-designing processes, approach, coordination, and boilerplate; implementing changes.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

• Presentation skills, graphic design skills, technical documentation and layout skills.
• Problem-solving, deadline-oriented.
• Excellent writing, editing, and verbal communication skills.
• Strong grammar, strong proofreading and editing skills.
• Strong organizational skills.
• Excellent interpersonal skills.
• Ability to convert technical knowledge into easily understood terms.
• Process improvement, coordination, strategic planning skills.
• Work independently without requiring detailed management review of general work.
• Maintains a “customer service” attitude in delivering products to internal and external customers.
• The ability to understand and follow instructions and the ability to concentrate.
• The ability to get along with others or to be part of a team.
• The ability to understand and follow instructions and the ability to concentrate is required
• Excellent written, verbal, communication and interpersonal skills.
• The ability to get along with others or to be part of a team.
• Access to Export Control Information.
• Regular attendance at the worksite.

Education and/or Experience

• Bachelor's degree in Communications, Journalism, English, Technical Writing, Creative Writing or related field from a four-year College or University and a least 4-6 years of work-related experience and/or training; or equivalent combination of education and experience.
• A minimum of four (4) years of technical writing experience.
• Examples of previous work preferred but not necessary