GRAND TRAVERSE BAND OF OTTAWA AND CHIPPEWA INDIANS

ZUMBA Instructor

REQUEST FOR PROPOSALS

GTB 2023-

October 16, 2023

Contact:

Purchasing Manager

2605 N West Bay Shore Dr

Peshawbestown, MI 49682-9275

GRAND TRAVERSE BAND OF OTTAWA AND CHIPPEWA INDIANS

ZUMBA Instructor

GTB 2023-

Request for Offers

SUMMARY

Date: October 16, 2023

Offers due by: October 31, 2023

To: Prospective Bidders

Subject: Request for Proposals

1 Request for Offers

1.1 Summary

The Grand Traverse Band of Ottawa and Chippewa Indians (GTB, Grand Traverse Band) is requesting bid proposals for a ZUMBA Instructor to offer one (1) class per week at the Strongheart Center dance room. Each class will be one (1) hour duration on day/time agreed upon.

1.2 Bidder Requirements

Each Bidder to this RFP is expected to fully inform themselves on all aspects of the work required to be performed.

1.3 Qualifications of Bidder

The Bidder, through its written proposal, provide evidence of ability and experience to undertake the specified objectives/duties in this Request for Proposal.

1.4 Acceptance of Offer

Acceptance of a proposal will occur only when a contract is executed.

2 Project Overview

2.1 Project Description

Certified ZUMBA Instructor to lead classes at the Strongheart Center. The contract performance dates are tentatively November 2023 through May 2024. The classes will be held in the dance room of the Strongheart Center once a week on day/time agreed upon.

2.2 Scope of Services

GTB is looking to contract a ZUMBA Instructor to lead one (1) hour sessions, held once a week from day/time agreed upon. The contract will tentatively run from November 2023 through May 2024.

2.3 Safety Pre-Cautions

Due to COVID-19 and other health issues, the follow safety guidelines need to be adhered to:

1. Follow all CDC and state laws and guidelines to avoid the spread of COVID-19.

3 Submission Requirements

3.1 General Bid Form

Each vendor must submit a price quote for the cost per one-hour session. The quote will also include ZUMBA Instructor certifications and a list of experience.

3.2 Evaluation Procedure

Proposals will be evaluated by GTB staff based on knowledge, experience, and price quote.

3.3 Offer Submission Deadline

To be considered, a bid package must be received by the Grand Traverse Band at the address shown below by 5:00pm local time on or before October 31, 2023. Bids received after this deadline will not be accepted. Bids will remain sealed until after the deadline.

Submit bids to the following address:

Leanne Alber

2605 N West Bay Shore Dr

Peshawbestown, MI 49682

Or email bid to: Leanne.Alber@gtb-nsn.gov

3.4 Inquiries

All questions relating to this RFP, including all questions relating to clarifications or

modifications of this RFP can be submitted to:

Leanne Alber

231.534.7551

Leanne.Alber@gtb-nsn.gov

4 Addition Requirements

4.1 Cancellation of Contract

The contract generated by this RFP may be cancelled by GTB for noncompliance with specifications, inability to perform the contracting requirements of GTB or continued safety hazards. The cancellation notification shall state the cause or reason for the cancellation. Such cancellation would be at no charge to GTB other than for work authorized and completed at the

time of termination.

4.2 Native American/Alaskan Indian

Native American/Alaskan Indian preference applies; Bidders shall submit proof of Native American Indian status along with their bid.

4.3 Liability Insurance

Insurance Requirements

Contractor shall secure, pay the premiums for, and keep in force until the expiration of their contract adequate liability insurance and Worker's Compensation Insurance as provided by Michigan law. Certificate of insurance for Worker's Compensation and for liability shall be delivered to GTB or kept on file at GTB prior to start of contract. Any policy change shall be reported to GTB and certificate forwarded to GTB. By signing a contract generated by the

RFP, the contractor understands that neither they nor their employees are covered by any GTB insurance policy. All copies of proof of insurance will be submitted to GTB along with the RFP. Contractors may send a copy of the required insurances with their proposal, but the work of the RFP cannot begin, nor contract executed until original insurance verification forms are on file at the GTB offices.

The following insurance coverage is required:

• Commercial General Liability: Minimum of $150,000 per person and $1,000,000 per occurrence.

• Worker's Compensation Insurance: Equal to or at least $100,000 per employee.

• Automotive Insurance: Minimum of $100,000/$300,000 for bodily insurance and $50,000 for property damage.