SUMMARY

Operates under the direction of the Facilities Manager and Engineering Manager to procure tooling and machine parts as well as perform general accounting tasks to efficiently process purchasing transactions for the Maintenance Department and Tool Crib.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure purchased materials for Maintenance and Tool Crib are received at the correct price and quantity.
• Prepare purchase orders for tooling and parts for Maintenance and Tool Crib that either have been requested or have fallen below minimum quantity and send copies to suppliers and to departments originating requests.
• Charge parts and labor to work orders.
• Compare suppliers' bills with bids and purchase orders in order to verify accuracy and maintain budget.
• Correspond with vendors and suppliers regarding invoices, shipping, order status, quotes, changes, cancellations, and pricing issues.
• Conduct Tool Crib and Maintenance inventory audits monthly, including the physical count, re-counts, part reclassification and reconciliation.
• Perform day-to-day administrative task such as maintaining information files and processing paperwork.
• Create new items through Plex.
• Research machine parts using databases and the internet for hard-to-find materials and best price and delivery.
• Keep accurate purchasing records and ensure money that is spent for the Maintenance Department is accurately accounted for through documents including purchase orders and work orders.

OTHER RESPONSIBILITIES

• Shipping UPS tools and maintenance parts to be repaired.
• May travel locally to pick up parts.
• May complete duties of a Tool Crib attendant.
• Assist machinists in procuring tools for their toolboxes.
• Fill out payroll deduction forms for accounting.
• Seek out innovative ways to successfully reduce Company costs.
• Other duties as assigned
• Participate in 5S

KNOWLEDGE/SKILLS/ABILITIES

• Computer Software - Word, Excel, Microsoft Outlook, Windows, and inventory management software.
• Knowledge of general accounting, accounts payable, and procurement procedures.
• Customer Service - Knowledge of principles and processes for providing customer service.
• Ability to manage one's own time efficiently.
• Communication - Ability to effectively communicate with customers, suppliers, and co-workers through verbal and written communication.
• Reading Comprehension - Ability to understand written sentences and paragraphs in work-related documents.
• Mathematics - Effectively use mathematics to solve problems.
• Service Orientation - Actively look for ways to help people.
• Attention to detail - Job requires being careful about detail and thorough in completing work tasks.
• Integrity - Job requires being honest and ethical.
• Analytical thinking - Job requires analyzing information and using logic to address work-related issues and problems.
• Resourceful - Observing, receiving, and otherwise obtaining information from all relevant sources.

EDUCATION/EXPERIENCE

• Ideal candidate will have 3-5 years' work related experience.
• Minimum of an Associate's Degree in Business or related field

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Specific vision abilities required by this job include close vision to read prints or documents within a few feet of the observer.
• Be able to sit for 6-8 hours per day.
• The employee must be able to be on their feet for long periods of time.
• The employee must be able to lift, push, or pull 50 pounds.