Purchasing Agent initiates, prepares, processes, and verifies purchase orders following established guidelines to purchase materials and goods by required delivery dates. Inputs transactions and administers a purchasing and contracts system or database. Being a Purchasing Agent interacts with suppliers to obtain favorable pricing terms, product specifications, monitor availability, and optimize savings. Expedites delayed orders and resolves issues with changes, returns, replacements, and credit arrangements. Additionally, Purchasing Agent coordinates with internal teams to ensure that procurement needs are met promptly and efficiently. Requires a high school diploma. Typically reports to a supervisor or team leader. The Purchasing Agent independently performs a wide range of complex duties under general guidance from supervisors. Has gained full proficiency in a broad range of activities related to the job. To be a Purchasing Agent typically requires 5-7 years of related experience. (Copyright 2024 Salary.com)
SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.
Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health, dental, and vision benefits, life insurance and long and short-term disability, and more.
Procurement of equipment, supplies, materials, and services for the consortium. Operates within the rules and regulations of SEARHC in an efficient and economical manner explained in the Material Management policies and procedures manual.
Determines method of procurement such as direct pay, purchase order, blanket purchase agreements, or Purchasing Card. Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action.
Key Essential Functions and Accountabilities of the Job• Evaluates departmental requisitions and to determines the priority of each one. Determines appropriate source of supply through finding reasonable competition. Verifies and validates the signing authority dollar threshold of each requisition and reviews account coding.• Seeks and obtains price quotes. Prepares appropriate purchasing and ordering documents. Initiates follow-up with vendors. • Monitor shipments to ensure that goods come in on time, and in the event of problems trace and track shipments and follow up on undelivered goods. Confer and communicate with staff, requisitioners, and vendors to discuss defective or unacceptable goods or services and determine source of trouble and take corrective action.• Provides day-to-day advice and/or assistance to fellow employees, provides relevant instruction on new procedures, and maintains documentation of purchases of supplies and/or equipment. Provides research and follow-up assistance on purchase orders and invoices to accounts payable, warehouse and hospital staff.• Assists the Deputy Director with the Purchasing Card training and overview assists Cardholders Also provides online requisition ordering training to various departments throughout the consortium and works with Deputy Director on setup of new Requisition Self Service users. Assists as backup to the Property Specialist in property and vehicle management as needed. • Interacts with various departments to follow up and track requisitions that are going through the approval process within the Lawson database. Communicates and work with Deputy Director on researching the flow of electronic requisitions for accurate approvals.
Education, Certifications, and Licenses Required• High School Diploma or GED
Experience Required• 1 years of related experience in purchasing processes, applicable laws and regulations, and relevant accounting processes.
Knowledge, Skills, and Abilities:
Knowledge of• Cost & price analysis.• Acquisition process.• File/record keeping & disposition.
Skills in• Oral and written communications skills.• Computer application skills and typing.
Ability to• Prioritize work through goal-oriented skills.• Record and deliver information, to explain procedures, and to follow oral/written instructions. • Prepare forms and reports using prescribed formats.• Communicate with a broad array of individuals from various backgrounds.
Computer Skills: • Proficient in Microsoft Office Products including Word, Excel, and PowerPoint
Travel Required: • Must be able to travel 10% of the time.
0 Purchasing Agent jobs found in Sitka, AK area