Project Management Manager jobs in Muskegon, MI

Hooker DeJong, Inc. (HDJ), a National Best & Brightest Companies, is a growing Architectural and Engineering firm, with an immediate opportunity for a talented person to work on a variety of projects throughout the country. HDJ is a Michigan based firm with production offices in Muskegon and Grand Rapids, as well as a production office in Phoenix, and with other locations in Atlanta, Chicago, Cleveland, Detroit, Indianapolis and Los Angeles.

Job Title

Project Management Associate

Education

Bachelor's Degree

Location

Muskegon - Muskegon, MI 49440 US (Primary)

Career Level

Experienced (Non-Manager)

Category

Administrative / Clerical

Job Description

As part of the Development team, the Project Management Associate provides development support to the project management, operations and development teams.

Essential Duties and Responsibilities:

BILLING

• Responsible for monthly billing and updating billing terms.

• Responsible for completing and executing all necessary lien waivers.

• Assist with A/R needs.

• Update and Track Monthly forward-looking revenue projections.

• Work with Consultants on proper billing and assist with any consultant requests. Review and code consultant invoices and project expenses.

DOCUMENTATION

• Assist with contract administration to ensure that all required documents are properly completed and included in the contract file, and that an executed Agreement is received and filed in HDJ records, including in the Contract Management portion of Vantagepoint.  

• Assist with the completion of all legal project documents – change orders, amendments, certificates of substantial completion, Architect / Consultant Agreements, RFIs, etc. – utilizing the AIA Contract Software.  Also responds or aids in response to general client/owner inquiries & requests ... certification documents, funding documents, etc.

PROJECT PLANNING

• Utilize Deltek Vantagepoint to organize data related to projects, revenue, schedule, labor resources, sub-consultants, and project partners.

DATA ANALYSIS

• Work diligently to ensure the accuracy of data.

• Utilize critical thinking to analyze data to identify areas of improved efficiencies and/or performance.

• Use statistical tools to analyze and interpret patterns in both simple and complex data sets to support diagnostic and predictive analytics.

• Active participation in Internal Project Launch (IPL) meetings

This Job Description is not intended to be all-inclusive.  Employees may perform other related responsibilities, tasks and duties as assigned, or as otherwise apparent, to meet the ongoing needs of the organization.

Job Requirements

Minimum Job Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills

• Strong mathematical skills to organize, collect, and measure data

• Adept at using ERP and CRM platforms, strong preference for project management or collaboration software

• Accuracy and strong attention to details

• Solid team-working skills

• Ability to work efficiently using a “Now is Good” approach to getting tasks done quickly

• Problem solver

• Ability to find answers to missing pieces of a data set

• Driven to acquire data from primary and secondary data sources

Education and/or Experience:

College degree and/or professional coursework/training with professional experience.

Project management experience or certification

Accounting experience

Data analytics experience

If you are looking to be part of an award-winning, interdisciplinary design firm, working alongside a skilled team of architects, engineers, planners and interior designers, and have the drive to learn and flourish in a high energy environment – then this is the position for you. HDJ offers a competitive wage and benefits package and was named a “National Best & Brightest Companies to Work For” in 2021 and the seven years prior. We’ve been improving lives through design since 1936. It’s the why behind what we do every day. For more about us, please visit our website at hookerdejong.com.

EEO Statement. Hooker DeJong is committed to diversity, equity and inclusion in our workplaces. Everyone is encouraged to bring their "whole selves" to work. Our ambition is to be an employer of choice and to provide a great place to work for all our people. We are also committed to building a firm that reflects the diversity of the clients and communities we serve. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race, color, religion, gender, national origin, age, disability, marital status, sexual orientation, gender identity, veteran status, or any other basis prohibited by law.