Project Administrator jobs in Florida

Job Overview:
We are looking for a proactive and skilled administrator and events coordinator to join our team and provide ongoing operations administration plus events coordination support for our company. This individual is someone who is highly adaptable, with a strong pairing of administrative skills, contract negotiation/execution knowledge, and soft skills who is able to work and contribute in a fast-paced, start-up environment where maintaining strong systems and organization, and guest, client, and vendor relationships is key for the success of the business. This individual has at least four to five years of experience in an administrative role, is highly organized, and also has demonstrated the ability to connect and build strong relationships with clients and vendors. Strong preference is someone who has worked in the hospitality and events industry.

Responsibilities:

• Day-to-day administration and maintenance of all company systems, client proposals, vendor contracts, and documentation for the sales team.
• Vendor, client, and guest relations (for both ticketed and private events).
• Event planning and coordination (all phases).
• Vendor and staff scheduling (all events).
• Training of event staff in accordance with company SOP's.
• Special projects, as needed.

Qualifications:

• Proven work experience as an administrator, event coordinator or planner, or similar role for a minimum of four years.
• Excellent self-starter, highly organized, excellent interpersonal and communications skills.
• Adaptable and flexible with ongoing and changing needs within the business.
• Strong strategic mindset for accomplishing a variety of tasks within established timelines, plus strong decision-making and problem-solving skills.
• Ability to maintain excellent relationships with contractors, vendors, clients, and guests through clear communication, high EQ, and ability to work through challenges with kindness.
• Relevant training and/or certifications in administration and/or events.

General Terms

• Must reside in the Orlando, Florida area.
• Weekly availability minimum: As needed during slow event seasons (late spring - summer, May-August), 10-30 hours weekly in busier seasons. On-call to provide support during each event run.
• Contract role (1099) with competitive hourly compensation, based on experience.
• Executed Contract, W-9, Non-Disclosure Agreement, and Liability Waiver and Release.
• 6-month commitment to work with TDPP with 30-day notice for both parties if contract will not be renewed.
• Complimentary ticket to a single ticketed TDPP dinner event per 6-month contract term.
• Based on Event bookings, and need for additional Event Staff, you are able to act as Event Lead on a need-basis and/or if you desire to take an event on for additional hours. For Events where you operate as the Event Lead, you will receive 20% gratuity in addition to your hourly rate, plus travel time to/from event at half your hourly rate.

Join our team as our Administrator and Events Coordinator and be part of creating unforgettable moments for our clients and guests!

Job Types: Part-time, Contract

Pay: $19.67 - $21.32 per hour

Expected hours: No less than 5 per week

Schedule:

• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Orlando, FL 32801: Relocate before starting work (Required)

Work Location: Hybrid remote in Orlando, FL 32801