Program Specialist (Non-Profit) jobs in Kansas

Position Purpose

The Accounts Payable Specialist is responsible for recording accounts payable invoices, issuing payments to vendors, recording payments made electronically and maintaining vendor records. 

Qualifications

• High school diploma required
• Minimum of 2 years accounts payable experience
• Experienced with accounting software and Microsoft Office Suite
• Able to multitask, prioritize, and manage time efficiently
• Excellent mathematical and analytical skills
• Precise attention to detail
• Comfortable working with colleagues in team focused environment
• Excellent verbal and written communication skills
• Displays professionalism and confidentiality among clients and staff
• Ability to organize workload, adapt quickly to change, and deliver under pressure of deadlines

Essential Functions

• Enter and/or import vendor invoices based on agreed upon schedule with clients
• Validate accuracy of vendor invoice data entry, including posting date
• Enter other payment requests (i.e. garnishment checks etc.)
• Select vendor invoices for payment for approval by client
• Apply payments for vendors paid by ACH
• Print, review and prepare for mailing of vendor checks
• Maintain documentation thoroughly and accurately
• Update and maintain vendor database
• Reconcile vendor statements, research and correct discrepancies
• Provide timely responses to client inquiries and requests
• Review vendor invoices for use tax (if applicable)
• Obtain W-9’s for vendor from client
• Prepare 1099s at year end
• Communicate with team members involved with client
• Cross-train and provide coverage as needed for other team members’ clients
• Provide input on areas where efficiencies can be gained
• Assist with other projects as needed