Program Manager (Non-Profit) jobs in Hawaii

Job Title: Controller

Reports to: Executive Director

Who We Are and What We Do:

At Full Life, we provide unparalleled services tailored to each individual's unique needs. Our top priority is improving our participants' overall well-being while promoting independence, inclusion, health, social opportunities, and personal growth. We take great pride in our customized approach, which emphasizes self-determination and fosters a sense of community and belonging for all.

For over two decades, Full Life has been a beacon of hope for individuals seeking assistance in leading a self-directed life. Our humble beginnings as a small agency have been transformed into a comprehensive support provider with not one but two offices located in Hilo and Kona and an Adult Day Health Learning Center in Kona. Our team, consisting of over a hundred highly committed employees, works tirelessly to ensure that everyone's unique needs are met with compassion and understanding.

What We Are Looking For

As the Controller at Full Life, you'll have the opportunity to take the lead role in managing the financial aspects of our nonprofit organization. Your responsibilities will include spearheading financial planning, budgeting, accounting, payroll, and billing, all to support our mission of making a positive impact in the world. You'll be responsible for managing our financial strategies, applying appropriate accounting principles, and supervising administrative staff involved in financial processes. Additionally, you'll play a critical role in supporting fundraising and grant projects by preparing budgets and accounting for funds.

A typical day in the life of a Controller at Full Life will involve bookkeeping, payroll processing, financial planning, and financial administration of the nonprofit organization. You'll work with other administrative staff involved in financial processes and ensure that the appropriate accounting principles are applied to further our progress toward our mission while also supporting the financial aspect of the agency. If you have a passion for financial management and would like to make a difference in the world, we encourage you to apply for this exciting opportunity!

Financial Management

• Record and pay accounts payable, billing, invoicing, and collecting from customers, recording receivables, payroll, remitting taxes, accounting for fixed assets, reconciling bank and other accounts, and maintaining a system of accounts with supported documentation.
• Supervise the Billing Manager, coordinating processes and ensuring accurate and timely Medicaid Waiver billing.
• Create and maintain accurate asset inventory, prepaid assets, and current liabilities.
• Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments; and oversee all financial, project/program, and grants accounting.
• Coordinate and lead the annual audit process; liaise with external auditors and the finance committee of the board of directors and assess any changes necessary. Prepare all documents and audit schedules requested by the auditor through the engagement process and audit process.
• Oversee and lead annual budgeting and planning process in conjunction with the E.D.; administer and review all financial plans and budgets; monitor progress and changes and keep senior leadership team abreast of the organization's financial status.
• Manage organizational cash flow and forecasting.
• Implement and maintain a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
• Update and implement all necessary financial business policies, SOPs, and accounting practices; maintain the finance department's overall policy and procedure manual.
• Effectively communicate, advise, and present critical financial matters to the Executive Director, Board Treasurer, and the Board of Directors Finance Committee.
• Support fundraising and grant projects by preparing budgets and accounting for funds.

Payroll

• Maintain a complete and accurate database of employee status, positions, participant assignments, and compensation details.
• Accounting audit of all timesheets adhering to FLSA requirements and internal policies.
• Complete the master time sheet with all hours and oversee the payroll provider to ensure accurate and timely pay.
• Track bonuses, PTO, incentives, stipends, and other compensation-related benefits.
• Reconcile, track, and process payments for mileage and other employee expenses monthly.

Accounts Payable

• Reconcile payments to vendors, maintaining approved invoices, packing slips, and other supporting documentation.
• Maintain accurate general ledger code and approve disbursements of funds to other departments.
• Create payments to vendors.
• Accounting audit of all timesheets adhering to FLSA requirements and internal policies.
• Complete the master time sheet with all hours and oversee the payroll provider to ensure accurate and timely pay.
• Track bonuses, PTO, incentives, stipends, and other compensation-related benefits.

Administration

• Administer company liability and EPLI insurance programs and support outsourced partners.
• Coordinate with the Director of People and Self-funded unemployment insurance company to review charges, submit necessary financial reports, and determine annual deposit amounts.
• Enhance Full Life's visibility in the community and access to current and new funding sources.

What You'll Bring

• A B.A. in Organizational Management, Accounting, or a related field from an accredited school or equivalent experience is preferred.
• The candidate must have experience applying generally accepted accounting principles (GAAP) in a nonprofit environment.
• Ideally, the candidate should have at least 2 years of experience in financial and operations management, with financial experience in a nonprofit environment.
• The ideal candidate should have a successful track record of being responsible for the quality and content of financial data, reporting, and audit coordination for a division or significant program area.
• The candidate should be able to translate financial concepts to non-finance colleagues, be technology-savvy, and possess excellent communication and relationship-building skills between supervisors, employees, co-workers, families, participants, and government agencies.
• The candidate should have keen analytic, organizational, and problem-solving skills and be able to prioritize, negotiate, and work with a variety of internal and external stakeholders.
• The position requires working under pressure, managing multiple projects, meeting deadlines, and extensive use of judgment or discretion.
• The candidate should be able to work with minimal supervision, work cooperatively with others, including families, government agencies, employees, and the public, and handle conflict resolution on a continuous
• The candidate must have the ability to accept and give constructive feedback and keep communication open and clear between all parties (supervisor, participant, family, government agency, DSW).

What We Offer:

At Full Life, you can expect to benefit from a wide range of offerings as a part of our team. We believe in providing our employees with everything they need to thrive and take pride in offering comprehensive benefits to help them do just that. Our competitive salary ranges between [Range]. Additionally, we provide incentives for completing and maintaining annual training requirements.

Salary Range: $60,000 - $75,000 annual salary depending on experience

Our Benefits:

• Eligible employees can receive health insurance or a $200 monthly stipend if they already have health insurance through a spouse or other insurance provider. On average, full-time employees can earn an annual benefit plan worth $9,600 per year.
• Paid Time Off for Full-Time Employees.
• 3% Match for 401k after 90 days of employment.
• Cell phone stipend.
• Referral bonuses for both you and your referral are up to $500.
• Mileage reimbursement.
• Student Loan Repayment Assistance $50 per month.
• Flexible Savings Accounts for Health and Dependent Care.
• Bonuses when the organization meets goals.
• Regular activities with the Full Life 'Ohana.
• Career and mentorship opportunities, and more!

We are proud to be an Equal Opportunity/Affirmative Action Employer. Full Life does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. Applicants and employees are protected from discrimination under Federal law. For more information, please see EEO is the Law