Program Manager jobs in California

Overview:
We are seeking a highly organized and detail-oriented Office Manager to join our team. As the Office Manager, you will be responsible for overseeing the day-to-day operations of our office and ensuring its smooth functioning. This is a key role that requires strong administrative skills, excellent communication, and the ability to multitask effectively.

Responsibilities:
- Manage the office calendar, including scheduling appointments, meetings, and events
- Coordinate with vendors and suppliers to ensure timely delivery of office supplies and equipment
- Provide administrative support to staff members, including drafting correspondence, preparing reports, and maintaining files
- Supervise administrative staff and provide guidance and support as needed
- Assist with event planning and coordination for company meetings or special events
- Maintaining confidential records
- Maintain an organized and efficient office environment by implementing effective filing systems and procedures
- Answer phone calls, greet visitors, and provide excellent customer service

-Assist with maintaining and organizing a diversified direct services department.

- Comply with quality assurance guidelines.

- Adhere to staff/Client ratios during service hours.

- Maintain office confidential files, staff communication and Client files as well as ensuring the required policy manuals and emergency plans are maintained and readily available for audits.

-Assist with daily reports, semi-annual reports, annual reports and clients' planning team

meetings.

- Assist staff with transportation, scheduling and coordination of Client services.

-Assist the program supervisors, staff/trainers and Clients during service hours of operation.

Skills:
- Strong organizational skills with the ability to prioritize tasks and meet deadlines
- Proficient in calendar management software and other office productivity tools
- Excellent administrative skills, including record keeping, data entry, and report generation
- Ability to supervise and motivate a team of administrative staff
- Event planning experience is a plus
- Knowledge of medical office management procedures is preferred but not required
- Strong communication skills, both written and verbal
- Professional phone etiquette and customer service skills
- Proven experience in office management or a related role

-Proficiency in Zoom and Microsoft Suite

This is a full-time position with competitive pay based on experience. We offer a comprehensive benefits package including health insurance, retirement plans, paid time off, and opportunities for professional development.

If you are a highly organized individual with strong administrative skills looking for an exciting opportunity as an Office Manager, we would love to hear from you. Apply now and join our dynamic team!

Job Type: Full-time

Pay: From $18.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person