Police Records Clerk jobs in Minnesota
Police Records Clerk maintains the records filing system and/or database used to manage, access, and preserve electronic and paper records of criminal justice activities. Assists in providing accurate and clear information to public and other departments. Being a Police Records Clerk may perform other clerical duties including taking photographs, fingerprints, and answering telephone inquiries. Typically requires a high school diploma or its equivalent. Additionally, Police Records Clerk typically reports to police sergeant or police lieutenant. The Police Records Clerk possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
Recently Added Police Records Clerk jobs
Police Records Technician
- City of Minneapolis
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Minneapolis, MN
FULL_TIME
-
This position responds to internal and external requests for police data, including reports, accident reports, and criminal histories; conducts Judicial Review processing of reports and validates names and addresses in PIMS (records management system) for data quality. The position assists Investigators, court, and County/City attorneys with transcription and other clerical duties and performs clerical and technical work that directly supports Sworn Police Officers. This position accesses and compiles numerous official files, documents, records, reports, and information MPD holds. Record Unit employee is required in their official duties to stay consistent with state and federal statutes. This position provides public-facing service at the Public Service Building (PSB) and serves as a receptionist for the investigative units at the PSB.
WORK LOCATION:
This position currently works on-site only.
SALARY:
Anticipated starting salary range: $27.21 - $33.08/hour, depending on qualifications.- Prioritize and manage work assigned: Provide customer service via service counter (2nd /8th floors PSB), email, and phone. Use US Mail/faxes/email/City’s online Open City portal for law enforcement data.
- Generate crash accidents, police incidents, 911 incident detail reports, and other reports within compliance with MPD, city, state, and federal statutes and laws.
- Act as liaison with the public, investigators, insurance agencies, and other entities by electronic mail, telephone, US Mail, fax, instant messenger, and other communication devices.
- Make decisions on the proper data redaction by legal guidelines and unit and department policies. Follow up to ensure completeness and accuracy of response to requests. Respond to challenges to what has and has not been provided.
- Validate data in PIMS so reports can be viewed by other department personnel. Update status in PIMS upon notification from an accepted authority, including changing codes to reflect booking documents and criminal history. Create PIMS reports from outside agency documents, for example, Child Abuse and Domestic Assault Units. Enter interviews into PIMS conducted by officers and investigators with individuals in a report. Enter citizen's property loss inventory information into PIMS. Create and enter all Arson reports from the Minneapolis Fire Department for the MPD Arson Unit. Scan insurance letters and other correspondence into PIMS.
- Receive, redact, file, and disseminate law enforcement data by the MN Data Practices Act, local and federal statutes, and Police Department policies and procedures.
- Conduct national (CJIS/NCIC) criminal database searches upon request from investigators. Check-in CJIS/NCIC for data requests for Minneapolis Police data from other law enforcement agencies locally or nationally.
- Provide transcription of audio/visual (Body Worn Camera) interviews of parties involved in criminal cases and for other investigative units/precinct property crimes investigators, County/City Attorney Offices that have a strict court deadline for trials. Transcribe 911 calls.
- Judicial Review – preparing required paperwork every weekend and on city-recognized holidays for court for in-custody arrests.
- Create WAV files from Winscribe (a department repository of stored electronic interviews recorded from a digital recorder) for investigators and the County/City Attorney’s Office promptly.
- Notarize and certify appropriate documents for public requests (Immigration, Clearance Letters, and Hennepin County Child Protection) and Judicial Review paperwork to indicate that this is an official document from the MPD records management system (PIMS/CAPRS Legacy).
- Adapt to ever-changing technology and MN State Statutes and redacting guidelines from City
- Attorney and City Clerk’s Offices (Responsible Authority for the City of Mpls.).
- Ensure effective job organization and ability to multitask in a fast-paced environment.
- Conduct research through multiple record management systems and police-related databases to fulfill requests.
- Keep statistics on work assigned/completed.
- Maintain booking sheet records by manually entering the data from the HCJ Booking Sheets daily with the Arrested Party’s record in PIMS.
- Records Management System failures require Records Unit employees to manually and expeditiously enter sworn officers' police reports received via emails.
- Access the court database to decipher the status of an MPD court case to determine what can/cannot be released for the police report following state statutes.
- Distribute all inter-office and US Mail received for the Police Department. Maintain employee roster for mail distribution.
- Review monthly lists of deceased names from the Medical Examiner’s Office to cross-check with our records management system and arrest files to provide to the FBI.
- Investigate and clear names from the Bureau of Criminal Apprehension (BCA) Agency Interface Suspense database, either from no fingerprints taken or incorrect/invalid entries from the district court, jail records, or MPD officer(s).
- Manually enter key-specific data from expungement orders from petitioners into a SharePoint site.
- Assist with the 3x5 card project, which involves checking CAPRS Legacy and PIMS records management systems for the existence of an adult arrested party by MPD’s unique assigned identifying number.
- Respond to special project requests from internal MPD sworn personnel.
- Scan police department-related files as required.
Requires one year of post-high School education in criminal justice or related.
MINIMUM EXPERIENCE:
Two years of related experience.
EQUIVALENCY:
An equivalent combination of education and highly related experience in a similar environment may be considered.
LICENSES/CERTIFICATIONS:
BCA (Bureau of Criminal Apprehension) and DVS (Driver Vehicle Service) certifications are preferred.
SELECTION PROCESS:
The selection process will consist of the following steps: a rating of relevant education (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.
BACKGROUND CHECK:
The City has determined that a thorough Minneapolis Police Department criminal background check is necessary for positions with this job title. Applicants must sign an informed consent allowing the City to obtain their criminal history information in connection with the position sought. Applicants who do not sign the informed consent form will not be considered for the position.
DRUG AND ALCOHOL TESTING:
All job applicants must pass a pre-employment drug and alcohol test once a conditional offer of employment has been made. Applicants will be required to sign a notification and consent form prior to undergoing drug and alcohol testing. Applicants who do not consent to undergo drug and alcohol testing will not be required to do so and the City will withdraw the conditional job offer, resulting in the job applicant no longer being considered for the position.UNION REPRESENTATION
This position is represented by a collective bargaining agreement between the City of Minneapolis and the [American Federation of State, County and Municipal Employees (AFSCME)] . For more information on the terms and conditions of this agreement please visit the link above.
- Critical thinking and ability to manage time and resources in high-stress/high-volume environments.
- Ability to build effective relationships within the enterprise and externally.
- Ability to accommodate and communicate with individuals of different educational, cultural, and professional backgrounds and have other work and communication styles.
- Ability to work as a “team member” with persons from differing backgrounds.
- Having good attention to detail to ensure/maintain precise and accurate information.
- Trustworthiness and ability to maintain confidentiality.
- Personality to remain professional when dealing with demanding customers who may be frustrated by the data practice process.
- Ability to work well with others in a professional setting.
- Must have exemplary written and oral communication skills.
- Knowledge and function of City departments.
- Proficient at typing 35 WPM.
- Being able to multitask in a fast-paced environment and adapting to changes.
- Must pass the Minneapolis Police Department's extensive background check (including local, state, and national levels).
- Needing to learn new technologies to assist investigators/citizens effectively.
- Knowledge of computers and Microsoft Office Products: Also includes PIMS, CAPRS Legacy, MyBCA, Winscribe, Tableau, Adobe Redacting Tools, Workforce Director, Outlook, CJIS/NCIC, Teams, People Finder, Statewide Supervision System, Subpoena Plus (trial calendar from Hennepin County district court), MN Government Access (MGA)/Odyssey (Hennepin County district court databases), HenRap (Jail repository of booking photos), Urban Dictionary, Google, Language Line, and Qmatic (service counter ticket taking system for MPD employees to assist customers).
- Just Posted
Police Records Technician
- City of Brooklyn Center, MN
-
Brooklyn, MN
FULL_TIME
- Position Summary Do you have an interest in serving the public and working for a great city? Are you ready to start your public service career? Join the Brooklyn Center Police Department and be a part...
- 23 Days Ago
Aircraft Records Clerk
- Endeavor Air
-
Minneapolis, MN
FULL_TIME
- About Us Endeavor Air, a wholly-owned subsidiary of Delta Air Lines, takes pride in delivering a safe, reliable, and customer-focused travel experience. Flying as Delta Connection, Endeavor operates m...
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Medical Records Clerk
- Lakehouse Healthcare and Rehabilitation Center
-
Minneapolis, MN
PART_TIME
- Medical Records Clerk Job duties: Gathers patient information by collecting demographic information via interviews with the patient or their family. Maintains master patient index by completing an ass...
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Research/Records Clerk
- THE RIGHT STAFF, LLC
-
, MN
FULL_TIME
- Are you detail-orientated? Do you like to interpret data? THE RIGHT STAFF is seeking a Record Specialist for one of our clients. The Records Specialist will process research results while following th...
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Police Clerk (Part-Time, Friday - Sunday)
- Minnesota City Jobs
-
Brooklyn, MN
PART_TIME
- The primary objective of this position is to provide administrative, reception, and transcription support to the police department. The main focus will be working the front counter and transcribing po...
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-
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About Minnesota
Minnesota (/ˌmɪnɪˈsoʊtə/ (listen)) is a state in the Upper Midwest and northern regions of the United States. Minnesota was admitted as the 32nd U.S. state on May 11, 1858, created from the eastern half of the Minnesota Territory. The state has a large number of lakes, and is known by the slogan the "Land of 10,000 Lakes". Its official motto is L'Étoile du Nord (French: Star of the North).
Minnesota is the 12th largest in area and the 22nd most populous of the U.S. states; nearly 60% of its residents live in the Minneapolis–Saint Paul metropolitan area (known as the "Twin Cities"). This area i...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Police Records Clerk jobs
$39,075 to $47,940
Most Popular Cities in Minnesota for Police Records Clerk Jobs
What does a Police Records Clerk do?
Police Records Clerk in Billings, MT
Responsibilities Serve as a Police Record Clerk (Office Automation), performing a variety of clerical, administrative and office automation functions in support of a Directorate of Emergency Services.
November 28, 2019
Police Records Clerk in Salem, OR
The Police Records Clerk performs a variety of technical and clerical law enforcement support work in the Police Department.
December 02, 2019
Police Records Clerk in Stockton, CA
This position requires a multitude of facets including accurately filling out forms, keeping records and files and maintaining all internal and external department communications.
December 16, 2019