Physician Residency Coordinator jobs in Olathe, KS

Physician Residency Coordinator oversees the administration and scheduling of the physician residency program of a healthcare organization. Coordinates and facilitates the activities of the physician residents and provides the resources necessary to fulfill curriculum requirements. Being a Physician Residency Coordinator ensures physician activities comply with governing bodies such as the Accreditation Council for Graduate Medical Education (ACGME) or other applicable regulations. Supports the recruitment and selection process of resident physicians. Additionally, Physician Residency Coordinator administers and maintains a system or database to manage schedules and physician performance metrics. May require a bachelor's degree. Typically reports to a supervisor or manager. The Physician Residency Coordinator occasionally directed in several aspects of the work. Gaining exposure to some of the complex tasks within the job function. To be a Physician Residency Coordinator typically requires 2-4 years of related experience. (Copyright 2024 Salary.com)

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Residency/Fellowship Program Coordinator
  • University of Kansas Medical Center
  • Kansas City, KS FULL_TIME
  • Department:
    SOM KC Psychiatry & Behavior Sciences
    -----
    Administration

    Position Title:
    Residency/Fellowship Program Coordinator

    Job Family Group:
    Professional Staff

    Job Description Summary:
    The Residency/Fellowship Program Coordinator works in collaboration with and provides administrative support to the Program Director, Program Administrator, Associate Program Directors, Chief Residents and other program leadership as well as the GME Office to ensure compliance with all ACGME and Institutional policies and regulations.

    The program coordinator is an instrumental member of the program leadership team, that is essential for maintaining the accreditation status. The program coordinator is responsible for a wide range of administrative responsibilities including but not limited to recruitment, compliance, onboarding, offboarding, educational support, event planning and scheduling. The position is essential in training program operations and is a primary resource for learners, faculty and administrative staff.

    Job Description:
    Required Qualifications:
    Bachelor's Degree in Business Administration or related field. Experience may be substituted for degree on a year for year basis. At least 2 years of relevant experience required.
    Experience in Microsoft Office Suite, relational database system (MedHub), and building reports and presentations.
    Self-motivated and adaptable individual who can provide coverage in other divisions as needed.
    Initiative and ability to work both independently and as a member of a team.
    Strong organizational and multitasking skills and self-discipline with the ability to work on multiple ongoing projects simultaneously and meet deadlines.
    Exemplary written and verbal communication skills and professional demeanor.
    Excellent record-keeping skills, office organizational skills, and demonstrated computer proficiency.
    Ability to maintain strict protocols of confidential and/or sensitive information.

    Preferred Qualifications:
    Five years' experience in an academic setting.
    Knowledge of medical terminology and surgical residency programs.
    Experience in ERAS, ACGME, MedHub, C-TAGME, Workday and Qgenda.

    Job Duties Outlined:
    Accreditation

    Plan and prepare the annual Program Evaluation and Clinical Competency Committees meetings including the scheduling, material distribution, reporting and tracking of action items from meetings as well as recording attendance and minutes.
    Ensure required reports are submitted to the GME and ACGME by the required deadlines.
    Review the Annual Web ads and update program information prior to the program director, collecting and updating faculty and trainee information and ensuring all recommended changes have been incorporated by the deadline.
    Submit requested accreditation related data to the GME, ACGME or institution as requested.
    Ensure that any program changes requiring GMEC approval are documented and submitted to the GME office

    Recruitment

    Coordinate recruitment activities for the program.
    Work with program director to update and prepare information for interested applicants.
    Review and distribute information regarding applicants.
    Arrange all interview day logistics including confirming acceptance of appts for both interviewees and interviewers.
    Distribute interview day packets to both groups, post surveys and follow up information.
    Organize materials and meetings necessary for ranking and matching residents.
    Work with program director to update NRMP match information (or equivalent system) and enter rank list.

    Onboarding

    Communicate with incoming residents on important dates and events regarding their new appointment.
    Oversee all activities for incoming residents each year, including licensing, certifications, purchasing of needed equipment and arrangement of workspace.
    Work with the GME office and matched residents to ensure timely submission of all documents including agreements.
    Organize the "in program" schedule and welcome events to align with GME orientation.

    Schedules/Rotations

    Create the annual and/or clinic rotation schedule in partnership with the program director and/or Chief Residents.
    Obtain approval by the GMEC for any rotation changes regarding duration, location or educational rationale.
    Work with program director and other residency coordinators to develop rotation schedules for residents which meet curriculum requirements of the RRC and ACGME.

    Evaluations

    Manage active evaluations through regular review for compliance and accuracy of the evaluation tool in accordance with ACGME requirements.
    Responsible for coordinating evaluation review and delivery process of the residents and teaching faculty.
    Assist with scheduling semi-annual evaluations and preparation of necessary paperwork; send calendar appointments; send reminders of appointments; prepare forms/reports for program advisors; file necessary forms in resident training file.
    Prepare aggregate faculty evaluations by trainees and distribute the evaluations to the program leadership as needed.

    Conferences

    Assist with daily conference administration and logistics, as necessary: order/setup of food, setup conference sign-in/EEDs machine, assist speaker with AV needs, load presentation, set up I-Clickers (audience response system), etc.
    Set up EEDs machine, I-Clickers, etc.; post meeting notices on bulletin boards.

    Compliance/Testing

    Responsible for ensuring accurate leave times are recorded in MedHub and Workday along with any necessary paperwork required.
    Support the program in the preparation and administering of In Training exams and Board Prep exams.
    Administer operating details of educational programs. Handle correspondence from agencies requesting verification of residency, provide the Dean's office with resident information, compile data, maintain and regulate access to resident's files.
    Support the program director in the management of the program budget - processing reimbursements, travel, purchasing and repair/maintenance requests.
    Acquire either notary or University seal when required. Process archival of dated resident training files (catalog electronic file, prepare for offsite storage). Maintain resident training files. File appropriate documents.
    Ensure that the PLAs are updated, signed and stored in program's information files.

    Reports and Presentations

    Work with chair, program director, and other residency coordinators to prepare reports and complete surveys about the residency program requested from the University.
    Assist in the preparation of documents for RRC.

    Graduating/Alumni

    Plan graduation activities with program director and coordinate the logistics of events with the planning team. (Gifts, food, speakers, location, guests, etc.)
    Ensure graduating trainees complete task list transition items including forwarding information.
    Complete documents for former residents. Submit forms for certificates, verifications from hospitals and insurance companies and answering surveys and questionnaires regarding former residents.
    Conduct alumni surveys as needed.
    Engage alumni in program events and information as appropriate.

    Other Duties

    Management of Faculty information and data as needed.
    Website and social media management and updates.
    Event planning for the program as needed (resident social events, welcome events, research and speaker events).
    Perform other duties necessary for the residency program as requested.
    Plan GME and Coordinator Council Training events and meetings as required.
    Complete visiting trainee requests and documentation.
    Perform other duties as assigned.

    Required Documents:
    Resume/CV
    Cover Letter

    Employee Type:
    Regular

    Time Type:
    Full time

    Rate Type:
    Hourly

    Pay Range:
    $23.76 - $35.64
    Minimum
    $23.76
    Midpoint
    $29.70
    Maximum
    $35.64

    Application Instructions:
    To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Residency-Fellowship-Program-Coordinator_JR004655 or go to https://careers.kumc.edu/ and search for position number JR004655.

    Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.

    About KU Medical Center:
    The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu .

    Benefits:
    KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html

    Can you also include the following EEO statement on all of our advertising locations: KU is an EO/AAE. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, genetic information or protected Veteran status. http://policy.ku.edu/IOA/nondiscrimination

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  • 9 Days Ago

U
GME Residency and Fellowship Coordinator
  • University of Kansas Medical Center
  • Kansas City, KS FULL_TIME
  • Department: SOM KC Graduate Medical Education (GME) Administration ----- Graduate Medical Education Position Title: GME Residency and Fellowship Coordinator Job Family Group: Professional Staff Job De...
  • 10 Days Ago

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Emergency Medicine Physician Opportunity in Kansas City
  • Envision Physician Services
  • Overland Park, KS FULL_TIME
  • Envision Physician Services is searching for a quality Full-Time Emergency Medicine Physician to join our prestigious practice at Menorah Medical Center in Overland Park, Kansas. Physician Requirement...
  • 1 Month Ago

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Emergency Medicine Physician Opportunity in Overland Park, Kansas
  • Envision Physician Services
  • Overland Park, KS FULL_TIME
  • Envision Physician Services is seeking quality FT Physicians to join our esteemed group of physicians at Overland Park Regional Medical Center.Physician Requirements: ABEM or AOBEM Board Certified/Boa...
  • 1 Month Ago

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Director of Partnerships
  • Physician Housecalls
  • Kansas, KS FULL_TIME
  • DescriptionThe Director of Partnerships mission is to increase the volume of patient referrals to Physician Housecalls and Mobile Medical. This role is responsible for autonomously generating leads, b...
  • 1 Month Ago

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Emergency Medicine - Residency Program Director
  • CarePoint, P.C
  • Wichita, KS FULL_TIME
  • Wesley Medical Center and CarePoint Health are seeking an Emergency Medicine Residency Program Director for their new residency program in Wichita, Kansas. Qualified Candidates Board certified in Emer...
  • 1 Day Ago

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0 Physician Residency Coordinator jobs found in Olathe, KS area

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HR Coordinator
  • Ceva Sant Animale
  • Lenexa, KS
  • HR Coordinator The success of a company depends on the passionate people we partner with. Together, let's share our tale...
  • 4/26/2024 12:00:00 AM

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Project Coordinator
  • Talascend
  • Kansas City, MO
  • Talascend is currently seeking a Project Coordinator for an onsite long-term contract position for a large EPC firm in K...
  • 4/26/2024 12:00:00 AM

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Delivery Coordinator
  • Jason's Deli
  • Olathe, KS
  • Salary: $16 - $18 per hour to start TIPS FREE Food Flexible Schedule Paid Time Off & Holidays Tuition Reimbursement Free...
  • 4/26/2024 12:00:00 AM

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Fleet Coordinator
  • WANRack
  • Overland Park, KS
  • As a Lease and Fleet Coordinator, you will provide administrative and operational support to the company Lease and Fleet...
  • 4/25/2024 12:00:00 AM

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Sales Coordinator
  • Shamrock Trading Corp.
  • Overland Park, KS
  • **Description** **Company Overview** RTS Financial, a Shamrock brand, is a factoring company that provides working capit...
  • 4/24/2024 12:00:00 AM

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Logistics Coordinator
  • Wilson Transportation Inc
  • Overland Park, KS
  • Company Overview Founded in 1995, Wilson Transportation has become a thriving brokerage based within the greater Kansas ...
  • 4/24/2024 12:00:00 AM

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Sales and Service Coordinator
  • Neal Harris
  • Overland Park, KS
  • Sales and Service Coordinator Reports To: Sales Manager, Operations Manager, Office Manager, or General Manager Status: ...
  • 4/23/2024 12:00:00 AM

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LifeSpa Coordinator
  • Uhlife
  • Overland Park, KS
  • **LifeSpa Coordinator** Overland Park Location Overland Park, Kansas, United States of America Category Salon & Spa **Jo...
  • 4/23/2024 12:00:00 AM

Olathe (/oʊˈleɪθə/ oh-LAY-thə) is the county seat of Johnson County, Kansas, United States. It is the fourth most populous city in the Kansas City Metropolitan Area and Kansas. With a 2010 population of 125,872. By 2017, the Census Bureau estimated Olathe's population had grown to 137,472. It is the headquarters of Garmin. Olathe is bordered by the cities of Lenexa to the north, Overland Park to the east, De Soto to the northwest, and Gardner to the southwest. According to the United States Census Bureau, the city has a total area of 60.42 square miles (156.49 km2) of which 59.66 square mile...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Physician Residency Coordinator jobs
$52,767 to $62,880
Olathe, Kansas area prices
were up 1.7% from a year ago