Personnel Records Supervisor jobs in New York

Overview

The Records Supervisor is responsible for supervising a team working at a site's records department. Responsible for overseeing the storage, backup, maintenance, reproduction, protection, and disposition of all records.

Responsibilities

• Work with Records Team to ensure smooth operation in locating, compiling, gathering and issuing requested records and information within established time frames
• Process information, sort, classify and code material for integration into systemsRetrieve/reference information for users
• Coordinate information creation, receipt, storage, retrieval and disposition; Shift files to provide needed space. 
• Act as contact for all on-site and off-site record activities in the absence of Manager. Lead special project teams as assigned. Work with vendors as needed
• Work closely with client to evaluate research and recommend solutions to records-related issues and problems;   Maintain logs of all work submitted and completed using a date-time stamper, including service logs
• Administer training programs for user departments to ensure standardization of systems and their effective use; Work with file-tracking technology
• Responsible for opening and closing the Records Center. Keeps the center neat and professional looking
• Assist the Site Manager with processing of monthly bills. Review logs and other paperwork for accuracy and completeness  
• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges. Run reports in Word, Excel or CBPS Max as needed
• Prepare outgoing items for disposal in a secured fashion

Qualifications

• College education preferred                                        
• A minimum of 3 years direct experience in a records management setting with a minimum of 1 year supervisory experience
• Excellent customer service, professional attitude & appearance are a must. Ability to work overtime & meet deadlines
• Excellent Word and Excel reporting skills                                        
• Excellent skills in terms of using file tracking technology   

PHYSICAL DEMANDS

• Physical activity required including frequent bending, reaching, lifting and standing
• May lift and/or move up to 50 lbs

What We Offer:

• Competitive pay & benefits!
• Comprehensive training and development programs that prepare employees to advance from within
• A company focused on creating a positive work and client environment
• Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!