Pension Administrator, Sr. jobs in Minnesota

You will provide administrative support to senior leadership of the project. This role will be done working in the office and on project sites as required.

• Responsible for the preparation of internal and external communication including written project documentation.
• Coordinate with internal and external team members to obtain and collate project updates, deliverables, and weekly recaps to prepare weekly project status email.
• Prepare project team memos and project presentations and reports.
• Take and transcribe project meeting notes.
• Support the project leaders in reviewing project/program performance.
• Research legacy projects to facilitate closeout.
• Monitor flow of processes across the program/project (including but not limited to agreements, quality plans, accounting, legal, basis of design, general office practices), information, and practice integration and provide research and feedback as necessary.
• Manage and coordinate workload of administrative team.
• Prepare complex spreadsheets and database work in various database tools.
• Maintain project records including key project data and financial data.
• Maintain project logs for correspondence, contracts, and other documents as needed.
• Work with individual Project Managers to prepare approvals for additions to scope of work and approve and process payables for our services.
• Maintain project files according to firm standards.
• May assist with other marketing-related tasks including proposal presentations when requested.
• Support project proposal and contracting effort.
• Maintain project team schedules and facilitate meeting planning, organizing, and scheduling.
• Organize and set up onsite client meetings as needed.
• Assist in report generation.
• Coordinate with Project Controller and Accounting for leadership engagement and reporting.

• Qualified candidates will have a minimum of 20 years of experience performing in marketing and administrative support roles.
• Associates degree in a related field is required. Bachelors degree with some legal administrative or paralegal background preferred.
• Experience working in the architecture/engineering/interior design industry required.
• Experience working with executives, senior level teams, and interface with clients a must.
• Strong verbal and written communication skills as well as presentation skills.
• Ability to work in a team setting, strong time management and organizational skills.
• Ability to handle multiple projects to meet required deadlines. Accuracy / Detail-oriented and ability to follow through on a timely basis.
• Strong proficiency in Microsoft Office Suite including word, excel and PowerPoint. InDesign experience preferred.
• Professional business attire required to attend client meetings. Examples of professional business attire include suits, ties, collared shirts, dresses or skirts.
• Travel as needed.

• We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
• We are committed to ensuring our practice is equitable for all employees, representative of the communities around us – and focused on the future of design. We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups and other community advocacy initiatives.
• We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you.