Accounts Payable/Payroll Supervisor

Join our dynamic accounting team at an exciting time as we embark on a transition to a new accounting system. This transition signifies a pivotal moment for us, demanding a candidate who can thrive in an environment of change and adept at leading evolving processes. As a our industry undergoes rapid transformations, accounting is at the center of it all serving our internal customers. While we uphold the pillars of timeliness, accuracy, and completeness, we equally value flexibility and adaptability to accommodate varying work paces month to month.

As we approach year-end, candidates should be prepared for intensive periods of work, including long hours and weekends to meet tight deadlines. The year-end close spans the first 10 working days of January, followed immediately by external audit. The upside is we typically issue our financial statements by mid-March.  Despite the demanding nature of our work cycles, joining our team promises an environment that prioritizes employee development and teamwork. You’ll be joining a leadership team that is committed to nurturing talent. By joining our team, you will become an integral part of our community, contributing to the future legacy of our accounting system, and ensuring a lasting impact. 

We are seeking a leader who embodies authenticity and possesses the innate ability to navigate teams through change. Our ideal candidate is unafraid to roll up their sleeves and dig into the intricacies of evolving processes, leading by example in their willingness to learn and adapt. Supervisors in our team are considered working supervisors and may be asked to jump in and perform work to support their teams. They excel in setting clear expectations while fostering a culture of accountability. However, they also recognize the importance of a people-centric approach, valuing the well-being and development of their team members. Balancing high expectations with empathy and support, they empower their team to thrive amidst challenges and drive towards shared goals with confidence and unity. 

Under the general supervision of the Accounting Controller, the Accounts Payable/Payroll Supervisor can expect to spend their day:

• Planning, coordinating, organizing, scheduling, and prioritizing work tasks for employees in the accounts payable and payroll teams
• Training and providing technical guidance to staff
• Addressing internal and external inquiries and data requests
• Troubleshooting problems by gathering, researching, and analyzing data and recommending or implementing action as appropriate
• Performing quality review of all work prepared or reviewed to ensure accuracy and completeness of all assignments
• Implementing procedures to increase efficiencies in daily operations

Payroll

• Supervises preparing and distributing the organization's payroll, including maintaining earnings and deduction records
• Ensures that all federal, state, and local taxes, Medicare, PERA contributions, contributions to employee benefit programs, and other deductions are withheld from individual paychecks
• Directs the preparation and filing of required reports and/or payments to government agencies, insurance carriers, other organizations and individual employees
• Serves as liaison with other departments and units, in the resolution of payroll problems
• Recommends changes in methods or procedures to improve the efficiency of the payroll function
  

Accounts Payable

• Supervise a team of accounts payables clerks that code expenses, verify and process invoices, and issue payments
• Ensure that invoices or other financial obligations are processed and paid on time
• Maintain payment records and ensure that transactions are posted to the company ledger
• Identify, develop, and/or implement improvements to accounting policy, procedures, internal control, quality control, and documentation
• Perform financial analysis and research, draw appropriate conclusions, and document findings
• Oversee activities related to month-end, quarter-end, and/or year-end closings

The successful candidate will have the following skills and experience:

• Attention to detail and accuracy in financial data entry and reconciliation   
• Leadership abilities and experience guiding staff, including motivation
• Ability to work well in a team environment
• Familiarity with regulatory compliance and general accounting practices. Continuous education and commitment to staying updated on accounting and payroll standards and industry trends
• Strong organizational and time management skills.
• Clear communication skills, both verbal and written.
• Ability to prioritize tasks and manage workload effectively.
• An associate degree in Accounting, Finance, or a related field; bachelor’s degree (preferred).
• 5-8 years of experience in accounting, financial, payroll or bookkeeping functions. Supervisory experience is preferred. An equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities may be accepted instead of experience.
• Certified Payroll Professional (CPP) Certification preferred

The military job codes/duty codes most closely related to this role are: 42A, 42B, 36B    65FX, 65F4, 65F3, 65F2, 65F1    6410, 6413, 6415, 6417, DK, PS    3400, 3401, 3402, 3404, 3406, 3408, 3432, 3451, 9644

Our Commitment to Our Employees…  
Our people are the heart and soul of Colorado Springs Utilities.  They keep the lights on, gas flowing, water coming in, and wastewater leaving.  We do not just say people are important – we prove it!  That’s why we are honored to invest in protecting the health and financial security of our employees and their families through our rich benefits program.

• Time Off – Because everybody needs time off to recharge
  • Vacation – New employees accrue 13 days of paid time off to start, while our more tenured employees accrue 24 days per year
  • Personal Leave –3 days per year of personal leave
  • Paid Holidays –12 paid holidays per year
  • Sick Leave – Accrue 12 days of sick leave annually for those days when you or a family member is feeling under the weather
  • Vacation Buy – Purchase up to 40 hours of additional vacation time
• Pension Plan – Looking forward to a comfortable lifestyle once you’re done working? The Colorado Public Employees’ Retirement Association (PERA) provides you with retirement benefits and peace of mind when you retire 
• Medical – Select from three comprehensive medical plans, starting at $0 per month.  Employees also enjoy access to a Health Savings Account (HSA) and Flexible Spending Account (FSA). (effective the 1st of the month following your start date)
• Wellness Program – Voluntary wellness program that allows you and your spouse to each earn up to $500 to use towards healthcare expenses, $100 in Visa gift cards, and up to $400 in gym membership reimbursements
• Dental – Select from two dental plans, with in-network PPO preventive care covered at 100% and access to orthodontia coverage (effective the 1st of the month following your start date)
• Vision – Voluntary plan that covers full vision care services and discounts on LASIK eye surgery (effective the 1st of the month following your start date)
• Retirement Saving Programs – Supplement your pension plan with voluntary retirement programs such as the PERAPlus 401(k) and MissionSquare’s Roth IRA and 457 plans
• Disability Coverage – Short-Term (STD) and Long-Term Disability (LTD) insurance available for purchase (effective the 1st of the month following your start date)
• Employee Assistance Program (EAP) – Makes the going a little easier by aiding with mental health, stress management, work-life balance, financial and legal matters, and much more
• Long-Term Care Insurance (LTC) – Whether it's due to an accident or a serious illness, LTC insurance is available for purchase to help you and your loved ones (effective the 1st of the month following your start date)
• Life Insurance – Company-paid life insurance and supplemental coverage available (effective the 1st of the month following your start date)
• Tuition Reimbursement – Employees are eligible to receive up to $5,250 annually for Tuition Reimbursement
• Qualifying Public Service Employer – Payments made towards student loans may qualify for the Public Service Loan Forgiveness Program