Payroll Director directs all aspects of payroll processing operations. Establishes and oversees payroll processes and procedures for routine processing, tax reporting and internal financial requirements. Being a Payroll Director designs short-term and long-term strategies to achieve continuous improvement and efficiencies in payroll processing and delivery operations. Keeps stakeholders informed about the status of payroll laws and regulations and develops implementation plans for required changes to operations. Additionally, Payroll Director requires a bachelor's degree. Typically reports to senior management. The Payroll Director manages a departmental sub-function within a broader departmental function. Creates functional strategies and specific objectives for the sub-function and develops budgets/policies/procedures to support the functional infrastructure. To be a Payroll Director typically requires 5+ years of managerial experience. Deep knowledge of the managed sub-function and solid knowledge of the overall departmental function. (Copyright 2024 Salary.com)
Job Summary: The Payroll Manager will be responsible for overseeing and managing all aspects of the payroll process, ensuring accuracy, compliance, and timely payroll processing. The ideal candidate will possess strong analytical skills, in-depth knowledge of payroll regulations, and the ability to work efficiently in a fast-paced environment. Additionally, the ideal candidate will have strong HRIS management experience.
Reasonable Accommodations Statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Safety Statement: All employees shall follow safe practices according to the Injury and Illness Prevention Policy (IIPP), render every possible aid to safe operations, and report all unsafe conditions or practices immediately to any management employee or Human Resources.
Essential Duties and Responsibilities: (List the primary duties and responsibilities that are a critical part of this job. For each major responsibility, indicate the estimated percentage of time spent.)
Payroll Processing:
Coordinate and execute end-to-end payroll processing for employees.
Complete any out-of-cycle payroll processing required
Complete new hire/rehire records in all systems
Verify, process, and reconcile time and attendance data, ensuring accuracy and completeness according to the payroll schedule
Manage payroll schedules to meet established deadlines. This includes creating the payroll schedule and payroll calendar each year end for distribution.
Coordinate with HR Department/Management and process employee terminations in all systems in compliance with pay rules and labor laws
Manage outside vendor website for payment of terminations and/or any payments owed outside of regular payroll schedule
Compliance and Reporting:
Stay up to date with federal, state, and local payroll laws and regulations.
Ensure compliance with all payroll-related tax requirements.
Generate, analyze, and process payroll reports for management and government agencies, required bi-weekly, monthly, and year-end.
Upload compliance notifications into Employee Self-Service records
Complete Verifications of Employment for government agencies in a timely manner
Keep restaurants in compliance with child labor laws by managing record keeping of current minor employee work permits
Recordkeeping:
Maintain accurate and confidential payroll records.
Manage employee payroll files and ensure all documentation is up to date, including W4’s, direct deposit accounts and accrual balances
Respond to payroll-related inquiries from employees and management
Maintain up-to-date written payroll standard operating procedures
Process all items on year-end checklist for rollover to new year (W2’s, 1095’s and accrual tables)
Benefit Administration:
Administer employee benefits, including health insurance, retirement plans, and other deductions, per biweekly schedule and during yearly Open Enrollment.
Collaborate with the HR department to ensure accurate benefit deductions and enrollments, per biweekly schedule and during yearly Open Enrollment.
Coordinate with Benefits Specialist to maintain benefit eligibility accounting and reporting.
Manage and process ACA reporting each month in compliance with IRS requirements. Complete and finalize each year end for processing of 1095’s.
Systems and Technology:
Utilize payroll software to streamline processes and maintain data accuracy.
Troubleshoot and resolve payroll system issues.
Collaborate with IT for system upgrades and improvements.
Communication:
Effectively communicate with employees and their managers regarding payroll-related matters, i.e., Employee Self-Service issues, W4’s and direct deposits.
Collaborate with other departments, such as HR and Finance, to ensure cross-functional coordination.
Audit and Quality Assurance:
Conduct periodic audits to ensure payroll accuracy and compliance.
Implement quality assurance measures to minimize errors and discrepancies as well as validating direct deposit account information to eliminate fees.
Training and Development:
Provide training to staff on payroll processes and procedures.
Stay informed about industry best practices and share knowledge with the team.
Supervisory Responsibilities: N/A
Job Requirements:
Education/Experience:
Knowledge, Skills & Abilities:
Knowledge, Skills & Abilities Continued:
Physical Demands:
N (Not Applicable)-Activity is not applicable to this occupation.
O (Occasionally)-Occupation requires this activity up to 33% of the time (0-2.5 hrs/day)
F (Frequently)-Occupation requires this activity from 33% - 66% of the time (2.5-5.5 hrs/day)
C (Constantly)-Occupation requires this activity more than 66% of the time (5.5 hrs/day)
Stand-O, Walk-F, Sit-C, Handling/Fingering-O, Reaching Outward-F, Reaching Above Shoulder-F, Climb-O, Crawl-O, Squat or Kneel-O, Bend-F, Working at the Computer-C
Lift/Carry
Push/Pull
Other Physical Requirements
10 lbs or less
O
12 lbs or less
F
Vision (Near, Distance)
11 lbs to 20 lbs
O
13 lbs to 25 lbs
N
Sense of Sound (i.e. kitchen equipment)
21 lbs to 50 lbs
N
26 lbs to 40 lbs
N
Sense of Touch
51 lbs to 100 lbs
N
41 lbs to 100 lbs
N
Ability to wear Personal Protective Equipment (non-slip shoes, safety glasses)
Over 100 lbs
N
Over 100 lbs
N
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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