Payroll Clerk prepares and processes payroll and associated information. Collates and verifies data and inputs into the payroll system. Being a Payroll Clerk updates payroll records and processes routine changes to employee records. Performs basic reconciliation and auditing processes during each pay cycle. Additionally, Payroll Clerk responds to pay-related inquiries from staff. Researches and resolves errors or omissions. May prepare and submit reports and forms required by IRS or other regulatory bodies. Follows all processing procedures, adheres to policies, and maintains confidentiality. Typically requires a high school diploma or equivalent. Typically reports to a supervisor. The Payroll Clerk works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline. To be a Payroll Clerk typically requires 1-3 years of related experience. (Copyright 2024 Salary.com)
Classification:
Non-Exempt
Job Summary:
The HR / Payroll Clerk is responsible to the Office Manager for daily processing of branch payroll functions and clerical HR tasks. Performs other duties as required.
Essential Functions:
- Process New Hire Packets and set up new employees in payroll systems, set up benefits in a timely fashion, as well as terminate employees in the payroll software and other associated tasks.
- Execute daily payroll functions such as time and attendance sweeps, employee maintenance and weekly closing processes.
- Maintain, in a highly confidential manner, regular communication with management regarding payroll rates, status changes, garnishments, union issues, leaves of absences, and any other sensitive issues.
- Track vacation, leaves of absence, and bonus accruals. Process commissions, additional income or deductions.
- Maintain personnel files, Affirmative Action Plan record keeping, submit weekly reports, and answer requests from governmental agencies as needed.
- Verify new employee references, coordinate new hire orientation, participate in the branch Safety program.
- Perform other tasks as required.
Additional Functions:
- Proficient in English & Spanish
- Perform some of the other general office functions.
Qualifications:
- Proficient with MS Office, with an emphasis on Excel.
- Excellent written and verbal communication skills in English, especially in telephone skills.
- Proven excellent interpersonal skills and ability to work successfully in a team environment.
- Great organizational and multi-tasking skills; detail oriented.
- Demonstrate a good understanding of general payroll/HR procedures and be proficient in data entry.
Education:
- High school graduation or similar experience.
Typical Physical Activity:
- Physical Demands/Requirements consist of standing, walking, sitting, talking on the phone, occasionally lifting up to 25 lbs., stooping, typing, fine dexterity, hearing and speaking.
Typical Environmental Conditions:
- Indoor offices, meeting rooms of a typical industrial laundry, service center or depot.
Travel Requirements:
- None
Revised:06/20/2019
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