Payroll Administrator jobs in Virginia

Job Summary:
Well established construction company headquartered in Virginia Beach, VA, is looking for a Payroll Administrator. This is a very hands-on position where the right person will be involved in all aspects of the payroll department. The Payroll Administrator will be reporting directly to the VP of Finance.

We are seeking an experienced Payroll Administrator to join our team. The Payroll Administrator will be responsible for overseeing and managing all aspects of payroll processing, ensuring accuracy and compliance with company policies and regulations. The ideal candidate will have a strong background in general ledger reconciliation and accounting, as well as proficiency in various payroll software systems such as Viewpoint and Workmax.

Duties:

• Process payroll for a large employee base, including salary, hourly, and commission-based employees
• Ensure accurate calculation of wages, deductions, and taxes
• Prepare and distribute paychecks or direct deposits to employees on a timely basis
• Reconcile payroll accounts and resolve any discrepancies
• Analyze payroll data to identify trends or issues and provide recommendations for improvement
• Ensure accurate employee data is maintained in the payroll system
• Respond to employee inquiries regarding payroll matters
• Prepare payroll reports for management review

Perform year-end payroll activities such as W-2 preparation and tax filings

• Filing quarterly and annual tax reports
• Collaborate with Finance department to ensure accurate recording of payroll-related transactions in the general ledger and assisting with audits as needed
• Collaborate with HR department on HR policies and procedures, including those related to payroll, such as timekeeping, attendance, and benefits administration. The Payroll Administrator ensures that these policies are implemented accurately and consistently in the payroll system
• Collaborate with HR department on employee benefits programs, such as health insurance, retirement plans, and other benefits. The Payroll Administrator ensures that employee deductions for benefits are accurately calculated and processed in payroll.
• Stay up-to-date with changes in payroll regulations and ensure compliance

Skills:

• Strong understanding of payroll principles, practices, and regulations.
• Proficiency in MS Office Suite, particularly Excel.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to work independently and prioritize tasks effectively.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality of sensitive information.
• Experience with Viewpoint and Workmax is a plus.
• Experience in job casting a plus.

Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field a plus.
• 4 years of previous experience in payroll administration or related field preferred.
• Bilingual preferred – English/Spanish

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

We offer competitive compensation packages including benefits such as health insurance, retirement plans, paid time off, etc.

If you meet the qualifications for this position, please submit your resume detailing your relevant experience and salary expectations. We look forward to reviewing your application.

Job Type: Full-time

Pay: From $69,500.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work setting:

• Office

Application Question(s):

• Are you bilingual (Spanish/English)?

Experience:

• Payroll: 4 years (Preferred)

Work Location: In person