Payroll Administrator jobs in Massachusetts

Description

This position will be responsible for processing weekly payroll for multiple companies and assume additional related HR duties.

Successful candidate must be able to multi-task, and focus with composure, in accordance with changing deadlines and priorities. Must be extremely detail oriented, organized, independent, self-motivated, and dependable. This position requires the ability to work with minimum supervision. 

DUTIES & RESPONSIBILITIES:

• Review and prepare weekly payroll for multiple companies 
• Review all timesheet data, input from field and office personnel, with close attention to multi-state and Certified Payroll / prevailing wage projects, job classifications, job costing, etc.
• Executes payroll data entry, over-riding prevailing wage rate changes as required by job 
• Ensures accurate Inter-State taxation, as well as garnishment deductions are in accordance with payroll compliance
• Researches and resolves all payroll discrepancies
• Prepare and review all weekly payroll reports for accuracy, prior to final payroll and journal entries
• Responsible for posting Payroll Journal Entries weekly
• Prepare all weekly Certified Payroll Reports in a timely manner
• Maintain weekly payroll management reports in excel format
• Create new employee profiles in both our Accounting system and Payroll software
• Other administrative, payroll and/or HR duties as assigned

Requirements

REQUIRED SKILLS AND COMPETENCIES:

• Confidentiality and professional integrity
• Attention to detail and accuracy
• Organizing and prioritizing
• Communication skills and sound judgment 
• Information management skills
• Teamwork
• Ability to meet deadlines
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Strong experience interfacing with Paylocity or similar payroll processing companies

PREFERRED JOB QUALIFICATIONS:

• Three plus years’ Payroll/HR experience working in a Construction/General Contractor environment 
• Previous experience in, and full knowledge and understanding of, Payroll laws, Prevailing Wage Laws & Rates, Certified Payroll requirements, and multi-state labor laws & requirements
• Knowledge of Spectrum/Trimble (preferred) or similar accounting software 
• Knowledge of General Ledger/Accounting