Operations Specialist jobs in Huntington Beach, CA

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Operations Specialist
  • Book & Ladder LLC
  • Aliso Viejo, CA OTHER
  • Job Details

    Job Location:    Corporate Address- California - Aliso Viejo, CA
    Position Type:    Full Time
    Salary Range:    Undisclosed

    Description

    Principal Objective of Position:                                                                                                     

    The Operations Specialist serves an expert in all areas of Book & Ladder operating procedures, is a prime example of the Book & Ladder Pillars and travels to our communities to assist or fill in, as needed, to support the success of the assigned community and overall company.

    Essential Functions:                                                                                                                       

    • At All Assigned Communities:
      • Regularly monitor market and internal property trends to ensure maximum pre-lease, retention, and occupancy potential is reached.
      • Regularly monitor all community financials to ensure positive NOI.
      • Hire, train, supervise, and motivate all team members at assigned properties to achieve operational and leasing goals and objectives.
      • Establish, direct, and monitor all work performed by community team members to ensure the needs of the community and guests are being fully met. Train as needed.
      • Assist as needed in the formulation of projected budgets for all assigned properties.
      • Ensure performance within established budgetary guidelines by reviewing monthly variances.
      • Always ensure the stable and safe operation of the property and ensure compliance with all company policies and procedures, as well as local, state, and federal laws and ordinances.
      • Oversee and manage the turn process and schedule to ensure timeliness, quality, and corporate standard.
      • Ensure rents are collected and posted per policy compliance and monitor delinquency.
      • Ensure bank deposits are made daily and reported accurately.
      • Coordinate, secure, and monitor vendor/contractor function.
      • Execute all Notice(s) to Vacate, evictions, and lease releases and communicate with appropriate corporate team. In accordance with local and state laws.
      • Walk property on a weekly basis to inspect and ensure all aspects of the property meet the Book & Ladder expectations.
      • Maintain knowledge of local market conditions and trends and evaluate weekly market surveys, implementing a plan of action as necessary making sure Leasing & Marketing team member(s) are looped in and participating.
      • Deal with guest concerns and requests on a timely basis to ensure guest satisfaction while supporting the Book & Ladder mission.
      • Assist in the development and implementation of guest retention events.
      • Ensure distribution of all company and community issued notices.
      • Consistently implement policies of the community to all guests.
      • Maintain marketing initiatives and collaborate with leasing and marketing support to develop site specific plans and initiatives.
      • Assist with leasing duties as needed and approval of all new leases.
      • Approve and reconcile all monthly company credit card purchases and invoices as required (per Company policy).
      • Monitor and approve payroll and time-off requests in a timely manner.
      • Accept checks, money orders, and certified checks for daily deposits.
      • Ensure all required permitting, subscriptions and licensures are up-to-day and renewed when necessary.
      • Ensure shuttles are on a regular and preventive maintenance schedule.
      • Monitory Courtesy Officer Logs and communication (where applicable).
      • Ensure accuracy of ledgers and Final Account Statements are processed in a timely manner.
      • Monitor revenue, expenses, management contract obligations, and company obligations.
      • Perform and document appropriate employee evaluations including, but not limited to, performance reviews, corrective action reviews, and termination paperwork.
      • Manage property risk by effectively communicating / documenting incidents and potential liabilities.
      • Perform other duties as assigned by supervisor.
    • When Not at an Assigned Community:
      • Assist the Operations and Training team with the building of support documentation as needed.
      • Assist with onboarding new team members where appropriate.
      • Assist with training of new and existing team members.
    • Travel: Up to 100 percent travel is necessary annually.

    Other Responsibilities:                                                                                                                   

    • Represent property within the community and make contacts with employers, real estate agencies, and others as part of the outreach programs.
    • Produce and/or review all daily, weekly, and monthly reports and activities associated with the property (i.e., invoices, property activity, leases, delinquencies, etc.); Submit required reports to corporate management team as requested.
    • Conduct periodic inspections of vacant apartments.
    • Maintain office supply inventory.

    Qualifications


    Education and Experience Required:                                                                                           

    • Two years previous experience in a property manager or assistant manager (property management) role
    • Four years previous experience in property management industry

     

    Knowledge, Skills, and Abilities Required:                                                                                  

    • Demonstrated ability to lead and direct a team to achieve established goals.
    • Knowledge and thorough understand of Equal Housing Opportunity (EHO) requirements and applicableprogram regulations.
    • Proficient math and computations skills.
    • Ability to operate basic computer programs including, but not limited to, MS Office products, InternetExplorer, etc.
    • Valid driver's license.
    • Ability to work occasional night and weekend events for outreach.
    • Ability to work one weekend per month.

            

    Preferred Qualifications:                                                                                                                

    • Previous Entrata knowledge

     

    Work Environment and Physical Demands:                                                                                

        Office work environment.

        Primarily inside work but may have to work outside occasionally.

        Mostly sedentary work, but some walking, climbing, bending, stooping, reaching, and pushing/pulling may be required on occasion.

        Requires routine use of standard office equipment such as computers, telephones, laptop, cell phone,photocopiers, filing cabinets, fax machines, etc.

        Ability to lift up to 20 lbs. occasionally.

  • 9 Days Ago

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Side Hustle Expert - Social Media Specialist
  • Social Media Specialist - Fud
  • Irvine, CA OTHER
  • We are a growing start-up company looking for a talented and experienced Side Hustle Expert - Social Media Specialist to join our community. As a Side Hustle Expert, you will be responsible for provid...
  • 9 Days Ago

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Dermatologist - Laguna Hills, CA
  • Pacific Dermatology Specialist
  • Laguna Hills, CA FULL_TIME
  • Pacific Dermatology Specialist in Laguna Hills, CA is seeking a Dermatologist to join our long established & highly regarded practice with a large & loyal patient base. Opportunity Highlights: Highly ...
  • 24 Days Ago

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Dermatologist
  • Pacific Dermatology Specialist
  • Laguna Hills, CA FULL_TIME
  • Pacific Dermatology Specialist in Laguna Hills, CA is seeking a Dermatologist to join our long established & highly regarded practice with a large & loyal patient base. Opportunity Highlights: Highly ...
  • 4 Days Ago

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Marketing Operations Specialist - 4926790
  • Accenture
  • Irvine, CA FULL_TIME
  • Accenture Flex offers you the flexibility of local fixed-duration project-based work powered by Accenture, a leading global professional services company. Accenture is consistently recognized on FORTU...
  • 23 Days Ago

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Simulation Operations Specialist
  • Concordia University Irvine
  • Irvine, CA FULL_TIME
  • Role: Under the direction of the simulation coordinator, the Simulation Operations Specialist will provide technical and mechanical support for the simulation center. Responsibilities: Collaborates wi...
  • 2 Days Ago

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0 Operations Specialist jobs found in Huntington Beach, CA area

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Operations Specialist (Procurement)
  • HoYoverse
  • Los Angeles, CA
  • Company Description At HoYoverse, we are committed to creating immersive virtual world experiences for players around th...
  • 3/28/2024 12:00:00 AM

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Accountant/Finance Operations Specialist
  • Patriot Conceptions, LLC
  • Costa Mesa, CA
  • Job Description Job Description Responsibilities: Manage daily accounting tasks, including bookkeeping, invoicing, and p...
  • 3/28/2024 12:00:00 AM

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Business Operations Specialist, Engineering
  • Millennium Space Systems, A Boeing Company
  • El Segundo, CA
  • Company Overview Millennium Space Systems, A Boeing Company delivers affordable, high-performance space systems for exac...
  • 3/28/2024 12:00:00 AM

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Center Operations Specialist
  • Intercare Therapy
  • Torrance, CA
  • General information Press space or enter keys to toggle section visibility City: Torrance State: California Team Clinica...
  • 3/27/2024 12:00:00 AM

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Center Operations Specialist
  • Intercare Therapy
  • Torrance, CA
  • General information Press space or enter keys to toggle section visibility City: Torrance State: California Team Clinica...
  • 3/26/2024 12:00:00 AM

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Central Operations Specialist
  • Royal Business Bank
  • Buena Park, CA
  • JOB SUMMARY Under supervision, performs central operations activities. Assisting branches by handling customer issues an...
  • 3/26/2024 12:00:00 AM

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Game operations specialist
  • HaoPlay USA, Inc.
  • Irvine, CA
  • Game operations specialist Responsibilities: 1. Daily operation work of the game, including planning, execution of onlin...
  • 3/25/2024 12:00:00 AM

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Security Operations Specialist
  • Confidential Organization
  • Newport Beach, CA
  • FULL-TIME SECURITY OPERATIONS SPECIALIST / ALL SHIFTS COMPENSATION $32+ per hour 104 vacation hours / year (10+ years of...
  • 3/24/2024 12:00:00 AM

Huntington Beach is a seaside city in Orange County in Southern California. The city is named after American businessman Henry E. Huntington. The population was 189,992 during the 2010 census, making it the most populous beach city in Orange County and the seventh most populous city in the Los Angeles-Long Beach-Anaheim, CA Metropolitan Statistical Area.[citation needed] Its estimated 2014 population was 200,809. It is bordered by Bolsa Chica Basin State Marine Conservation Area on the west, the Pacific Ocean on the southwest, by Seal Beach on the northwest, by Westminster on the north, by Fou...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Operations Specialist jobs
$53,186 to $73,382
Huntington Beach, California area prices
were up 3.0% from a year ago

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